HomeMy WebLinkAbout07-16-2009CITY OF JEFFERSONVILLE
SANITARY SEWER BOARD
MINUTES OF JULY 16, 2009
The Sanitary Sewer Board of the City of Jeffersonville met in regular session in
the Mayor's Conference Room in City Hall, Jeffersonville, Indiana on Thursday, July 16,
2009, at 3:00 P.M.
Board Member Bill Saegesser called the meeting to order at 3:05 P.M. Board
Members Bill Saegesser, and Dale Orem, were present. Mayor Galligan was absent.
Also present were Board Attorney Scott Lewis, Sewer Superintendent Len Ashack,
Assistant Superintendent Lori Kearney, City Engineer Bob Miller, Assistant City
Engineer Andy Crouch, Sewer Collection Office Director Bill Mattingly and Bruce
Wright, Jorge Lanz representing Jacobi, Toombs and Lanz, Mark Sneve representing
Strand Associates, Patty Yount representing Bernardin, Lochmueller & Associates, and
Deputy Clerk Treasurer Barbara Hollis.
Board Member Saegesser made the motion to approve the agenda as presented,
second by Board Member Orem, passing on a vote of 2-0.
The minutes of June 18, 2009 and July 2, 2009 were presented for approval.
Board Member Saegesser made the motion to approve the minutes of June 18, 2009 as
presented, second by Board Member Orem, passing on a vote of 2-0. Board Member
Saegesser made the motion to approve the minutes of July 2, 2009 as presented, second
by Board Member Orem, passing on a vote of 2-0.
The claim list was presented for approval. Len Ashack requested claims in the
amount of $160.50, $772.15, $107.86 and $915.65 to First Bankcard be added to the list.
A claim to Strand in the amount of $25,007.48 was also requested to be added.
Following discussion of the claims, Board Member Saegesser made the motion to
approve the claim list as presented, as well as the additional claims, second by Board
Member Orem, passing on a vote of 2-0.
Jorge Lanz gave a general update on projects. There is a need for a financial
meeting for the planning of upcoming projects. Superintendent Ashack suggested a
workshop on the green on green approach. Board Member Saegesser said it looks like
there is a need to commit $3 million. Attorney Lewis suggests the City Council be
invited to hear this. Board Member Saegesser agrees there is a need to get a handle on
finances prior to looking at green technology. Board Member Orem asked Director
Mattingly about construction projects. Director Mattingly commented on the distributed
balance sheet. The cost of the Springdale project was questioned. Superintendent
Ashack is working on being able to answer that question. Board Member Saegesser said
there is a need to understand the project cost. Jorge Lanz requests copies of the financial
reports. Superintendent Ashack is working toward putting a budget together. Board
Member Orem said it is important to remember what it costs to operate. Director
Mattingly noted the need for more formal communication, the need to be involved in
planning, and the need for reports. Director Mattingly is up to date on processing the
general ledger and is now able to spend more time on the things being talked about.
Board Member Saegesser asked about Internet availability. Assistant Engineer
Crouch has been working on the camera truck setup and working on a plan.
July 16, 2009 2
Bruce Wright presented and explained the adjustments amounting to $3,393.20.
He explained the leak adjustment process. Board Member Saegesser made the motion to
approve the adjustments as presented, second by Board Member Orem, passing on a vote
of 2-0. Bruce Wright next gave an update on the lien letters. Payment agreements have
been made for 150 customers, 730 are paid to current and no response from 930. He is
waiting for software to send letters regarding sewer service. Fifteen to twenty letters are
to be sent out per week. Bruce Wright then reviewed printer problems. He will start
printing the bills starting next month. Bill Mattingly explained the problems with the
software. He is looking at this to be solved very soon.
Jorge Lanz presented an invoice from Hagerty Engineering in the amount of
$3,000. Board Member Saegesser made the motion to approve the invoice as presented,
second by Board Member Orem, passing on a vote of 2-0.
Superintendent Ashack reviewed the chemical use. He has asked Siemens for a
proposal. He gave a warning of the cost. He has received three proposals for the
permanent mounting of three generators. Board Member Saegesser made the motion to
authorize Superintendent Ashack to accept the $44,855 proposal from Bower &
Associates, second by Board Member Orem, passing on a vote of 2-0. Next
Superintendent Ashack reviewed the newspaper ad regarding downspouts. As sump
pumps are a problem he suggests an added surcharge. Due to problems, the combination
truck is constantly in the shop. Superintendent Ashack is asking to research lease
proposals. He then reviewed a memo regarding the Cues CCTV truck license and
training for four people. The cost of two licenses is $2,857 and the cost for training for 4
people is $4,800. Board Member Saegesser made the motion to authorize Superintendent
Saegesser to purchase two service licenses and arrange training for four people at $1,200
each, second by Board Member Orem, passing on a vote of 2-0. An estimate for a
damage claim from Vernita Cornett was discussed. This will be turned over to insurance.
Board Member Saegesser asked Attorney Lewis about terms and conditions.
Attorney Lewis noted the need to be "in the loop".
Board Member Orem made the motion to adjourn at 4:50 P.M., second by Board
Membaegesser~assing_una~imously.
Tom Galligari, Mayor"
Da e Orem, Member
~~ ~ ~
Bill Saegesser, M er
ATTEST:
Pegg i er, Clerk Treasurer