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HomeMy WebLinkAbout07-02-2009CITY OF JEFFERSONVILLE SANITARY SEWER BOARD MINUTES OF JULY 2, 2009 The Sanitary Sewer Board of the City of Jeffersonville met in regular session in the Mayor's Conference Room in City Hall, Jeffersonville, Indiana on Thursday, July 2, 2009, at 3:00 P.M. Mayor Galligan called the meeting to order at 3:07 P.M. Board Members Bill Saegesser, Dale Orem, and Mayor Tom Galligan were present. Also present were Board Attorney Scott Lewis, Sewer Superintendent Len Ashack, City Engineer Bob Miller, Assistant City Engineer Andy Crouch, Sewer Collection Office Director Bill Mattingly, Bruce Wright, Jorge Lanz representing Jacobi, Toombs and Lanz, John Hereford representing Strand Associates, Steve Keiber, representing HDR/Quest, and Deputy Clerk Treasurer Barbara Hollis. Board Member Orem made the motion to approve the agenda as presented, second by Board Member Saegesser, passing on a vote of 3-0. The minutes of May 21, 2009 were presented for approval. Board Member Saegesser made the motion to approve the minutes as presented, second by Board Member Orem, passing on a vote of 3-0. Mayor Galligan noted the need to discuss the manner in which minutes are presented, and if there is a need for a transcript. The claim list was presented for approval. Deputy Hollis requested a claim to Mac Construction in the amount of $142,803 and a claim to Renee Darnell in the amount of $1,875.00 be added to the list. Following discussion of the claims, Board Member Orem made the motion to approve the claim list as presented, as well as the additional claim, second by Board Member Saegesser, passing on a vote of 3-0. It was requested that a SRF claim to Mac Construction in the amount of $253,774 also be approved. Board Member Orem made the motion to approve the SRF claim to Mac Construction as presented, second by Board Member Saegesser, passing on a vote of 3-0. Mr. Petters appeared before the Board as a follow-up to his appearance at the previous meeting expressing concern for the health of he and his neighbors. He said this is "above being a quagmire". He has documentation and pictures of the sewer backup in his home. He asks what the Sanitary Sewer Board intentions are. He said Superintendent Ashack has shown concern, and he values what has been put in. He is concerned that it is crocked. The driveway has been cracked. He does not know what he has done wrong, and he does not know if it has been fixed. The cap was discussed. Superintendent Ashack explained what has transpired, saying Mr. Petters should not have any more problems, and he will make sure that it gets set up right. Mr. Petters was told the claim would be turned over to the insurance company. Mayor Galligan said concrete would not cause a collapse. Mr. Petters said water is one thing, sewage defecation, and methane is another. Mayor Galligan said the problem has been found, and will work under normal conditions. Mr. Petters questions if the City can have CSOs. Mayor Galligan said Mr. Petters could not afford his sewer bill if all CSOs were done away with. The City is doing the best that it can. He understands the issue as he has worked with it all his life. A grinder pump will be put in if it has to be. Mr. Petters has lived at 506 East Market for 36 years and takes pride in the City. Attorney Lewis said the claim will be turned over to July 2, 2009 2 the insurance company and they will send an adjuster out. Mayor Galligan said the City would do what has to be done to take care of the problem. Superintendent Ashack said CSOs are authorized under certain conditions, explaining the procedures. The procedure will take between 10 and 15 years. The City will start checking for downspouts. Mr. Petters said he has done everything possible. Superintendent Ashack said this will be worked out and the problems taken care of, asking Mr. Peters to get it cleaned up and forward the bills. Ms. Vernita Cornett said she has worked with Superintendent Ashack. He has explained the problem and what to do. Mr. Petters thanked the Board for the time and patience. Jorge Lanz presented and reviewed each project on the July 2, 2009 Status Report. It is recommended VSE's proposal in the amount of NTE $338,700 be approved for the TSPS Improvements. Board Member Saegesser made the motion to accept the JTL recommendation and approve VSE's proposal, second by Board Member Orem, passing on a vote of 3-0. Jorge Lanz reviewed the Schedule Of Project Costs And Funding Phase 1 (a) draft. Board Member Orem made the motion to accept the Phase 1 (a) schedule of project costs and funding, second by Board Member Saegesser, passing on a vote of 3-0. Following review and recommendation by Jorge Lanz, Board Member Saegesser made the motion to accept JTL recommendation and approve HDR's proposal for expansion and upgrades of the Downtown WWTP 50 MGD Capacity Expansion and Upgrades, second by Board Member Orem, passing on a vote of 3-0. Board Member Orem made the motion to approve the Geotechnical proposal from Peggy Duffy of Construction Solutions, LLC in the amount of $6,000 for Mill Creek WWTP Outfall as recommended by JTL, second by Board Member Saegesser, passing on a vote of 3-0. John Hereford of Strand Associates, Inc. presented and reviewed City of Jeffersonville Sewer Board Summary of Ongoing Projects, Strand Associates, Inc. July 2, 2009. Comments have not been received. There is a need for an alternative by mid to late August. Mayor Galligan also noted the need to have an alternative discussing a "tunnel". Steve Keiber reviewed the June 26, 2009 meeting. Mayor Galligan noted a significant amount of grit in the bottom. Superintendent Ashack explained and the grit problem was discussed. He also noted that Michael Meyer and Danny Miles have been going the "extra step" with regard to the problem. Mac has been easy to work with. Steve Keiber said the new clarifier should be ready to use by August. City Engineer Miller said there is a problem getting into the Pleasant Run Lift Station, requesting the road be blacktopped. Mayor Galligan asked that it be graded up and measured before further discussion. Assistant Engineer Crouch said the "bread truck" is in. The trainers are coming July 14, 2009. Superintendent Ashack said he does not feel the cost of chemicals has been considered. The monthly report was reviewed with suspended solids being discussed. Bill Mattingly said pre-lien letters have been sent. Collections for June are up about $350,000. Payment arrangements have been made with a couple hundred customers. He noted a problem with Keystone software not allowing for the filing of a lien and not certifying to the Treasurer. There is a need to figure a way to deal with this problem. A list of problems has been discussed with Keystone. Bill Mattingly will be f July 2, 2009 3 meeting next week with the people designing the program to work with the County system. Bruce Wright has found about 120 residents not on the records. Bruce Wright presented the adjustment certificate dated June 19, 2009 to July 1, 2009 in the amount of $8,624.74. Printer problems caused some of the adjustments. Bill Mattingly is looking into a commercial printer. Board Member Saegesser made the motion to approve the adjustment certificate as presented, second by Board Member Orem, passing on a vote of 3-0. Board Member Orem made the motion to adjourn at 5:13 P.M., second by Board Member Saegesser, passing unanimously. Tom Galligan, Mayor ._,_~c 1 ~,~..._ Dale Orem, Member Bill Saegesser, Mem A EST: Pegg lder, Clerk Treasurer