HomeMy WebLinkAbout06-18-2009CITY OF JEFFERSONVILLE
SANITARY SEWER BOARD
MINUTES OF JUNE 18, 2009
The Sanitary Sewer Board of the City of Jeffersonville met in regular session in
the Mayor's Conference Room in City Hall, Jeffersonville, Indiana on Thursday, June 18,
2009, at 3:00 P.M.
Mayor Galligan called the meeting to order at 3:05 P.M. Board Members Bill
Saegesser, Dale Orem, and Mayor Tom Galligan were present. Also present were Board
Attorney Scott Lewis, Sewer Superintendent Len Ashack, Assistant Superintendent Lori
Kearney, City Engineer Bob Miller, Assistant City Engineer Andy Crouch, Sewer
Collection Office Director Bill Mattingly and Bruce Wright, Jorge Lanz and Josh
Hillman representing Jacobi, Toombs and Lanz, and Deputy Clerk Treasurer Barbara
Hollis.
Board Member Orem made the motion to approve the agenda as presented,
second by Board Member Saegesser, passing on a vote of 3-0.
The minutes of June 4, 2009 were presented for approval. Board Member Orem
made the motion to approve the minutes as presented, second by Board Member
Saegesser, passing on a vote of 3-0.
The claim list was presented for approval. It was requested that a claim to Peyton
Barricade in the amount of $665.00 be added to the list. Following discussion of the
claims, Board Member Orem made the motion to approve the claim list as presented, as
well as the additional claim, second by Board Member Saegesser, passing on a vote of 3-
0.
Mr. Petters, a resident of 506 East Market Street, appeared before the Board
regarding an occurrence of several inches of raw sewage in their home this past week.
Mr. Petters has experienced incidents in the past. The City did pay the deductible on
their insurance previously. Their insurance has now been cancelled. Mayor Galligan is
familiar with the area and said the City does have a plan. The City will install a back
flow preventor. Superintendent Ashack said Mr. Petters is not attached to the neighbor's
line. A backflow preventor will in put in the lateral. Mayor Galligan said the lift station
is being worked on. Mr. Petters asked why the City did not pay the total claim in the
past. Attorney Lewis said that was a decision of the insurance company. Mayor Galligan
said the City is dealing with three rain events in a week. Mr. Petters said he has been told
all the walls have to come out. Attorney Lewis asked that Mr. Petters file a claim form.
Superintendent Ashack said work would start tomorrow in their line. Mayor Galligan
asked that Mr. Petters only turn in what is not usable, noting some contractors may want
to take advantage of the situation. Mr. Petters is asked to keep the clean out clean.
Jorge Lanz noted the need to close on the next SRF bonds in the amount of about
$2,000,000. The project will utilize a $600,000 grant. This does not require a rate
increase. Following discussion, Board Member Saegesser made the motion to have Jorge
Lanz contact Umbaugh to prepare the closing on the next SRF bonds, second by Board
Member Orem, passing on a vote of 3-0. Josh Hillman presented recommendations for
the SRF contracts. Board Member Orem made the motion to award the bid for Ewing
Lane Pump Station & Force Main Improvements to Mac Construction & Excavating, Inc
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in the amount of $837,409, pending award approval from SRF, second by Board Member
Saegesser, passing on a vote of 3-0. Board Member Orem then made the motion to
award the bid for Combined Sewer Overflow #007 Separation Project to Excel
Excavating, Inc., in the amount of $304,687, pending award approval from SRF, second
by Board Member Saegesser, passing on a vote of 2-0-1. Mayor Galligan abstained from
the vote. Board Member Saegesser made the motion to award the bid for Tenth Street
Inceptor Rehabilitation Project to Insituform Technologies USA, Inc. in the amount of
$312,607, pending award approval from SRF, second by Board Member Orem, passing
on a vote of 3-0. Board Member Saegesser made the motion to award the bid for
Annexation Area "C-3" New Chapel Sanitary Sewers to Mac Construction & Excavating,
Inc., in the amount of $689,452, with $500,000 funded by OCRA and the balance by the
City, second by Board Member Orem, passing on a vote of 3-0. Jorge Lanz noted three
engineering firms have been selected for the expansion of the downtown treatment plant,
the 10th Street Plant and development of the North Wastewater Treatment plant. HDR
has been selected for the Downtown Plant, VS Engineering for 10th Street, and Bernardin,
Lochmueller and Associates for the North Plant. Green technology is being considered.
Mayor Galligan explained the "green plan". Superintendent Ashack explained the
proposal for a green projects discussion. Jorge Lanz noted the engineering fees are
expected to be in the $2,000,000 to $2,500,000 range. There is a need to figure a funding
vehicle.
Bruce Wright presented adjustments for June 5, 2009 to June 17, 2009 totaling
$13,375. Following discussion, Board Member Orem made the motion to approve the
adjustment as presented, second by Board Member Saegesser, passing on a vote of 3-0.
Bruce Wright next explained the Drainage Board, out of a spirit of teamwork, is willing
to pay for the Godwin Pump.
Andy Crouch presented and explained the agreement between the City of
Jeffersonville and Waffle House with regard to downspouts. Board Member Saegesser
made the motion to authorize Mayor Galligan to sign the agreement dated May 28, 2009
with Waffle House, second by Board Member Orem, passing on a vote of 3-0.
Mayor Galligan leaves at 3:55 P.M.
Andy Crouch gave a camera truck update. Training will be here in Jeffersonville
about mid July. An assessment regarding the transmitting of data is estimated to cost
$100,000 to be made available to the public. Board Member Saegesser said there is a
need to work in that direction. The estimate includes the request for $20,000 for storage
and backup. Board Member Saegesser noted the need for a strategic plan. Andy Crouch
will get something in writing.
Superintendent Ashack presented and explained a proposal from Siemens for a
Full Service Odor Control (FSOC) trial at the Riverport #2PS. This cost is $6,420. plus
$2.15 per gallon for chemicals. Board Member Orem made the motion to approve the
proposal, second by Board Member Saegesser, passing on a vote of 2-0.
Superintendent Ashack presented three quotes for the implementation of portable
backup generators, recommending E&H for connectors and cables in the amount of
$24,392.25, Richards Electric for disconnects and transfer switches in the amount of
$14,065.00, and Richards Electric for transformer 112.5 KVA in the amount of $2,315.
Following discussion, Board Member Saegesser made the motion to authorize the
June 18, 2009
implementation in the amount not to exceed $50,000, second by Board Member Orem,
passing on a vote of 2-0.
Superintendent Ashack reviewed the help received from the City's new Safety
Director, asking that funding is provided for 20 hours a week at $18.00 an hour with a
sharing of benefits. Board Member Saegesser asked if the Safety Director would be able
to provide training. The answer is yes. Jorge Lanz would like to share in CPR training.
Board Member Orem made the motion to approve 20 hours per week at $18.00 per hour
for a Safety Director, passing on a vote of 2-0.
Bill Mattingly presented and reviewed financial reports, noting the need for
accounts payable. He then again reviewed problems he is having with the Keystone
program. Bill Mattingly will get with Board Member Saegesser regarding the problems.
Board Member Saegesser asked Bill Mattingly to put in writing what he wants. Board
Member Saegesser asked that Jorge Lanz tract the contracts. Bill Mattingly reported no
improvement has been shown in delinquencies. Considerable progress is being made on
liens. A total of 19001ien letters have been sent out. Fairly good progress is being made.
Payment plans are being made. Bruce Wright is to take this over.
Board Member Orem made the motion to adjourn at 4:55 P.M., second by Board
Member Saegesser, passing unanimously.
Tom Galligan, Mayor
Dale Orem, Member
Bill Saegesser, Me~
ATTEST:
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Pegg ilder, Clerk Treasurer