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HomeMy WebLinkAbout06-04-2009CITY OF JEFFERSONVILLE SANITARY SEWER BOARD MINUTES OF JUNE 4, 2009 The Sanitary Sewer Board of the City of Jeffersonville met in regular session in the Mayor's Conference Room in City Hall, Jeffersonville, Indiana on Thursday, June 4, 2009, at 3:00 P.M. Mayor Galligan called the meeting to order at 3:27 P.M. Board Members Bill Saegesser, Dale Orem, and Mayor Tom Galligan were present. Also present were Board Attorney Scott Lewis, Sewer Superintendent Len Ashack, Assistant Superintendent Lori Kearney, City Engineer Bob Miller, Assistant City Engineer Andy Crouch, Sewer Collection Office Director Bruce Wright, Jorge Lanz representing Jacobi, Toombs and Lanz, John Hereford representing Strand Associates, Patty Yount representing Bernardin, Lochmueller & Associates, Steve Keiber, representing HDR/Quest, and Deputy Clerk Treasurer Barbara Hollis. Board Member Saegesser made the motion to approve the agenda as presented, second by Board Member Orem, passing on a vote of 3-0. The claim list was presented for approval. The following invoices were requested to be added to the list; Shrewsberry in the amount of $3,702.84 and $2,698.57, Jacobi, Toombs and Lanz in the amount of $6,335.00, The Leasing Group for $370.00, Clark County Recorder for $252.00, and Mac Construction for $2,000.00. Following discussion of the claims, Board Member Saegesser made the motion to approve the claim list as presented, as well as the additional claims, second by Board Member Orem, passing on a vote of 3-0. It was then requested that a SRF claim to Mac Construction in the amount of $721,366.0 be considered for approval. Mayor Galligan asked if the subcontractors are being paid. Steve Keiber said this concern has been passed on. Board Member Saegesser made the motion to approve the SRF claim to Mac Construction as presented, second by Board Member Orem, passing on a vote of 3-0. Mayor Galligan reviewed the plan to lease two trucks over seven years with $15,000 payments every six months. Following discussion, Board Member Orem made the motion to confirm approval of the lease of generators and two trucks, second by Board Member Saegesser, passing on a vote of 3-0. Jorge Lanz presented and reviewed each section of Jeffersonville Sanitary Sewer Projects Status Report, June 4, 2009. Mayor Galligan discussed the NWWTP options and the need for a solids processing building. Len Ashack said along-term plan for handing solids might be needed. Patty Yount noted the need to look into green technology money. Len Ashack noted the need to consider getting two more vactors. Jorge Lanz noted the need to discuss paying for engineering costs on three big projects. Jorge Lanz reviewed and explained the spreadsheet, noting the need to maximize loans. The OS Bond balance was discussed. John Hereford presented and reviewed City of Jeffersonville Sewer Board Summary Of Ongoing Projects, Strand Associates, Inc., June 4, 2009. Board Member Saegesser requested the meeting summary be sent to the Board. Board Member Saegesser made the motion to authorize Strand to submit the DRAFT Enhanced Flow June 4, 2009 2 Monitoring Data Report to EPA, second by Board Member Orem, passing on a vote of 3- 0. It is recommended to keep the average cost per acre estimate at $100,000.00. Steve Keiber will have minutes for the next meeting. He reported on the work at the plant. Bruce Wright presented the adjustments. He explained the foreclosure write-offs were from the Sheriffs Sale that had no recorded lien. Mayor Galligan asked Bruce Wright to check to make sure liens are being recorded. Following discussion, Board Member Saegesser made the motion to approve the adjustments as submitted for the period 5/28/09 to 6/4/09, second by Board Member Orem, passing on a vote of 3-0. City Engineer Miller reported he had a meeting with Tom English, owner of a condominium development. Sewer taps totaling $22,500 are owed. Mr. English would like to set up payments and requests a letter from the Sanitary Sewer Board. Following discussion, Board Member Orem made the motion to direct Attorney Lewis to send a letter to Mr. English setting up payments of $1,525 per month, also directing Attorney Lewis to file a lien to protect interest, second by Board Member Saegesser, passing on a vote of 3-0. Engineer Miller presented a payment plan of 6 monthly payments of $5,825 to purchase a Godwin pump. Engineer Miller requests the pump be purchased. Following questions, Engineer Miller said it would be used. The construction will also use it. A discussion followed regarding sharing the cost with Drainage. Engineer Miller will also look at longer finance terms and ask the Drainage Board to pay one half. Board Member Orem made the motion to approve the purchase of a Godwin pump if the Drainage Board would pay one half, with a finance period of 36 month, second by Board Member Saegesser, passing on a vote of 3-0. Assistant Engineer Anjr Crouch requested the purchase of computer equipment for $22,247.38. Engineer Crouch and Superintendent Ashack explained this would be a server. There is a need to meet with IT Director Hardy to discuss this. Superintendent Ashack has distributed the job descriptions for the Board's review. The May 2009 Operations Report was presented and reviewed. Superintendent Ashack presented a request for reimbursement for sewer related damages from Kelly and Jerri Cooper, 2708 Crums Lane, Jeffersonville. He asked who verifies damages. It appears the plumber pushed roots into the City's lateral. There was no indication roots were in the City line. Superintendent Ashack has been asked to locate a line in Steeplechase explaining an adjoining property owner has refused to allow the equipment on their new sod. The method to locate was discussed. The people will be given 30 days to tap following location. Superintendent Ashack, Assistant Superintendent Kearney and Deputy Clerk Hollis met regarding the coding of claims. New numbers will be utilized to track projects. All invoices are to go to Len and Lorie for coding. Siemens is coming in conduct a pilot study for hydrogen sulfide control. Mac Constructions has quoted $261,000 to refurbish the head works.. Patty Yount will have a contract to Jorge next week for approval at the next meeting. Attorney Lewis said things are moving forward for a trial date in June. A recess was called at 5:20 P.M. The meeting reconvened at 5:30 P.M. Planning and Zoning Director Jim Urban has joined the meeting to discuss the need for the server request made by Assistant Crouch. Mayor Galligan explained the June 4, 2009 purpose of the TV truck is to allow for a layer with the GIS system. Director Urban said the layer could be available to the public. The TV information is a huge amount of storage. Mayor Galligan asked that Director Urban, Assistant Crouch and IT Director Hardy get together and inform the Board about the purchase request for a server. Board Member Orem made the motion to adjourn at 5:43 P.M., second by Board Memberl,Saegesser, passing unanimously. om Galligan, Dale, IOrem, Mem er Bill Saegesser, Memb r ATTEST: C.e~-emu Peggy ilder, Clerk Treasurer