HomeMy WebLinkAbout05-21-2009
CITY OF JEFFERSONVILLE
SANITARY SEWER BOARD
MINUTES OF MAY 21, 2009
The Sanitary Sewer Board of the City of Jeffersonville met in regular session in
the Mayor's Conference Room in City Hall, Jeffersonville, Indiana on Thursday, May 21,
2009, at 3:00 P.M.
Mayor Galligan called the meeting to order at 3:05 P.M. Board Members Bill
Saegesser, Dale Orem, and Mayor Tom Galligan were present. Also present were Board
Attorney Scott Lewis, Sewer Superintendent Len Ashack, Assistant Superintendent Lori
Kearney, Assistant City Engineer Andy Crouch, Sewer Collection Office Director Bill
Mattingly, Bruce Wright, Communications Director Larry Thomas, Jorge Lanz and Josh
Hillman representing Jacobi, Toombs and Lanz, Patty Yount representing Bernardin,
Lochmueller & Associates, Bill Shrewsberry, representing Shrewsberry and Associates,
and Deputy Clerk Treasurer Barbara Hollis.
Board Member Orem made the motion to approve the agenda as presented,
~' second by Board Member Saegesser, passing on a vote of 3-0.
The minutes of May 7, 2009 were presented for approval. Board Member Orem
made the motion to approve the minutes as presented, second by Board Member
Saegesser, passing on a vote of 3-0.
The claim list was presented for approval. Following discussion of the claims,
-Board Member Orem made the motion to approve the claim list as presented, second by
Board Member Saegesser, passing on a vote of 3-0. Attorney Lewis presented and
explained claims to Evening News for $131.55, Transcriptions Unlimited for $598.35 and
$767.40, Legalese for $1,387.40 and $1,725.25, and Boehl Stopher & Graves for
$1,367.50. Board Member Orem made the motion to approve the claims as presented by
Attorney Lewis, second by Board Member Saegesser, passing on a vote of 3-0.
Josh Hillman reviewed the bids opened at the previous meeting. Following
discussion, Board Member Saegesser made the motion to recommend, to the IN Office of
Rural and Community Affairs, Mac Construction for the New Chapel Sanitary Sewers
project in the amount of $689,452.00, second by Board Member Orem, passing on a vote
of 3-0. Board Member Orem made the motion to recommend, to SRF, Insituform
Technologies for the Tenth Street Interceptor Rehabilitation Project in the amount of
$312.607.00, second by Board Member Saegesser, passing on a vote of 3-0. Josh
Hillman next reviewed the bid of TSI Paving, the apparent low bidder for the CSO #007
Separation project, recommending the awarding of the bid to Excel Excavating the
second low bidder. Attorney Lewis has reviewed the bid documents and agrees that TSI
Paving did not comply with the bid rules. At the conclusion of all discussion, Board
Member Saegesser made the motion to award the bid for the CSO #007 Separation
project to Excel Excavating in the amount of $304,687.00, pending SRF approval, second
by Board Member Orem, passing on a vote of 2-0-1. Mayor Galligan abstained.
David Blankenbeker, on behalf of Creekers LLC, explained plans for the
construction of condos on Coopers Lane. The plan is to connect the sewers to Hidden
Lake gravity sewer line. He proposes a contribution of $11,740.00 to the City to upgrade
the Meadows lift station. At the conclusion of all discussion, Board Member Saegesser
May 21, 2009 2
made the motion to authorize the submittal of Teakwood Condominiums plan as
presented to the City Engineer and Jacobi, Toombs and Lanz, second by Board Member
Orem, passing on a vote of 3-0.
Following Jorge Lanz explaining a request from Jerry Acey, Board Member Orem
made the motion to recommend Mayor Galligan sign a letter to Jerry Acey to provide
sewers in an annexed area, second by Board Member Saegesser, passing on a vote of 3-0
Jorge Lanz presented and explained a schedule of estimated project costs and fund
(SFR)-Phase I (a). He asks the Sewer Board to consider this.
Len Ashack has asked to include a generator for the Ewing Lane Pump Station.
Board Member Orem voiced concern for generators having different electric services.
Josh Hillman presented and reviewed Federal And State Third-Party Contract
Provision, explaining Federal and State three party contract provisions. Attorney Lewis
is familiar with this. Following discussion, Board Member Orem made the motion to
approve the contract, second by Board Member Saegesser, passing on a vote of 3-0.
Bruce Wright presented and explained the Billing Summary Report. He will get
with Marvin Grant to determine what homes are not receiving bills. Attorney Lewis was
asked to draft a collection letter. The Sewer Billing Department Certificate of
Adjustments in the amount of $13,917.48 was presented and reviewed. Attorney Lewis
is working to have the City Council do an Adjustment Ordinance. Board Member Orem
made the motion to approve the adjustments as presented, second by Board Member
Saegesser, passing on a vote of 3-0.
Bill Mattingly presented and reviewed a cash status report. The accounts
receivable and liens were reviewed. Board Member Orem voiced financial concerns.
The change from EMC to the City operating the plant was reviewed. The claims are
coming from two areas. Mayor Galligan will deal with this.
Andy Crouch presented Godwin pump information. The need was questioned.
This purchase is tabled at this time. Andy Crouch next reviewed a proposed purchase of
computer hardware for the camera truck. Board Member Saegesser fells Jacobi, Toombs
and Lanz should have access. The security situation was discussed. IT Director Roger
Hardy will be asked to attend the next meeting.
Bill Mattingly has talked with Councilperson Ron Grooms who reminded him of
the obligation to pay for health insurance. Mayor Galligan said it would be difficult to
pay PILOT funds due to the sewer expansion in the annexed areas.
Len Ashack will have a representative of the generators that were purchased at the
next meeting regarding additional cost. The generators can be transferred.
Board Member Orem made the motion to adjourn at 4:45 P.M., second by Board
Member ~aegessef,~Jpass~ng unanimously.
Tom Galligan, Maycfr
Dale Orem, Member
May 21, 2009
.Art/L~~'
Bill Saegesser, Me er
ATTEST:
C
Pegg der, Clerk Treasurer