HomeMy WebLinkAbout05-07-2009CITY OF JEFFERSONVILLE
SANITARY SEWER BOARD
MINUTES OF MAY 7, 2009
The Sanitary Sewer Board of the City of Jeffersonville met in regular session in
the Mayor's Conference Room in City Hall, Jeffersonville, Indiana on Thursday, May 7,
2009, at 3:00 P.M.
Board Member Saegesser called the meeting to order at 3:05 P.M. Board
Members Bill Saegesser, and Dale Orem were present. Mayor Galligan was absent.
Also present were Board Attorney Scott Lewis, Sewer Superintendent Len Ashack,
Assistant Superintendent Lori Kearney, City Engineer Bob Miller, Assistant City
Engineer Andy Crouch, Sewer Collection Office Director Bill Mattingly and Bruce
Wright, Communications Director Larry Thomas, Jorge Lanz and Josh Hillman
representing Jacobi, Toombs and Lanz, Mark Sneve representing Strand Associates, Patty
Yount representing Bernardin, Lochmueller & Associates, Steve Keiber, representing
HDR/Quest, and Deputy Clerk Treasurer Barbara Hollis.
Board Member Saegesser made the motion to approve the agenda as presented,
second by Board Member Orem, passing on a vote of 2-0.
The minutes of March 19, 2009 were presented for approval. Board Member
Saegesser made the motion to approve the minutes as presented, second by Board
Member Orem, passing on a vote of 2-0.
The claim list was presented for approval. A request was made to add claims to
Bernardin Lockmueller & Associates in the amount of $1,910.18 and $19,397.50 and to
On Site Energy in the amount of $103,217 and $51,644 to the list. Following discussion,
Board Member Saegesser made the motion to approve the claim list and the additional as
presented, second by Board Member Orem, passing on a vote of 2-0. It was requested
that a SRF claim to Mac Construction in the amount of $721,366 also be approved.
Board Member Saegesser made the motion to approve the SRF claim as presented,
second by Board Member Orem, passing on a vote of 2-0.
Director Thomas reviewed a proposal with Natural Concepts Inc. for video
service to inform ratepayers. This is a cooperative effort with Jeffersonville High School
for broadcast. Troy McCormick of Natural Concepts made comments and answered
questions. Board Member Saegesser said this is a good idea. He feels the EPA would
look at this favorably. At the conclusion of all discussion, Board Member Saegesser
made the motion to approve the proposal, not to exceed $21,780, second by Board
Member Orem, passing on a vote of 2-0.
Jorge Lanz presented and reviewed Jeffersonville Sanitary Sewer Projects Status
Report of May 7, 2009.
Mark Sneve of Strand Associates, Inc. presented and reviewed Summary of
Ongoing Projects dated May 7, 2009. He also reported on the meeting with the EPA.
Superintendent Ashack wants to make sure the EPA receives the revised permits.
Attorney Lewis will send a copy of the Ordinance again.
Steve Keiber presented and reviewed Wastewater Treatment Plant 50%
Expansion Progress Meeting Minutes of April 23, 2009. The size of the effluent line was
discussed.
May 7, 2009 2
Engineer Miller informed the Board of a need for a Godwin Pump, asking the
Board for permission to obtain one. The Drainage Board has been allowing the use of
their pump. Board Member Saegesser asked Engineer Miller to look into lease/purchase
plans.
Patty Yount reviewed the April 28, 2009 meeting with IDEM, EPA, and
Department of Justice. The pre-treatment program is being looked at. Board Member
Saegesser asked that the report be ready before the June meeting.
Josh Hillman opened bids for the CSO-007 project. The engineer estimate is
$369,860. Bids opened are: Excel Excavating $304,687; TSI Paving $292,752; Mac
Construction $343,095; Cornell $436,178, and Dan Cristiani $343,624.47. Board
Member Saegesser made the motion to take the bids under advisement, second by Board
Member Orem, passing on a vote of 2-0.
Josh Hillman next opened bids for the Tenth Street Interceptor Rehabilitation
project. The engineer estimate for this project is $350,000. Bids opened are: Insituform
Technologies $312,607; Kokosing Construction $351,264; Miller Pipeline $446,272;
Reynolds Inliner $358,856. Board Member Saegesser made the motion to take the bids
under advisement, second by Board Member Orem, passing on a vote of 2-0.
Superintendent Ashack has draft job descriptions. He will have all descriptions
by the first meeting in June. Superintendent Ashack presented and reviewed the April
2009 Operations Report, calling attention to several areas. Software training will be
conducted next week. Assistant Kearney explained the work order software.
Bruce Wright said there are no adjustments this month. He reviewed the reasons
for giving adjustments. Haven House has been forgiven $11,978 as locations are being
sold. There are concerns for the change by private pool owners. The permit people and
the water company have been telling private pool owner's adjustment can be made.
There is a need for a press release. Board Member Orem stressed the need to put all this
down on paper. The Board thanked Bruce for his work.
Bill Mattingly said the utility is still solvent. Following a review of fund balances
the need for budgets and proper coding was noted.
Board Member Saegesser asked Attorney Lewis to again contact CDM for
clarification of their invoice.
Board Member Orem made the motion to adjourn at 4:10 P.M., second by Board
Memb~jSaege~r, pp~in~ unanimously.
om Galligan,
Dale Orem, Member
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Bill Saegesser, Membe
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Pegg ilder, Clerk Treasurer