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HomeMy WebLinkAbout04-13-2009Jeffersonville Parks Authority Meeting Minutes Monday, April 13, 2009 The Jeffersonville Parks Authority met in regular session in the Mayor's Conference Room in City Hall, Jeffersonville, Indiana, on Monday, April 13, 2009 at 7:00 P.M. Parks Authority President Ron Grooms called the meeting to order at 7:10 P.M. Councilpersons Mike Smith, Ed Zastawny, Keith Fetz, Connie Sellers, Barbara Wilson, Nathan Samuel, and Ron Grooms are present. Also present are: Mayor Tom Galligan, Parks Superintendent Bob Manor, Council Attorney Larry Wilder, Events Coordinator Bev Knight, Office Manager Hona McBride, and Deputy Clerk Treasurer Barbara Hollis. All stood for the pledge of allegiance to the flag led my Councilperson Smith. The minutes of March 9, 2009 meeting were presented for approval. Councilperson Samuel made the motion to table the minutes, second by Councilperson Zastawny, passing on a vote of 7-0. The claim lists were presented for consideration. It was noted the claims normally expended from the 217 fund are being paid from the 204 fund until the 217 fund is back in the black. Councilperson Grooms asked Superintendent Manor to explain the recent purchase of a truck. Superintendent Manor explained $31,000 was left in the appropriation. Councilperson Smith was under the understanding that Superintendent Manor would look for a rebuilt batwing mower. Superintendent Manor said he had talked about the need for a dump truck with the Council. Councilperson Samuel said the Council is trying to fight the "use it or loose it" attitude. He does not remember talk of purchasing two trucks. Mayor Galligan noted that priorities change following the budget problem. He feels the problem is to know whom to ask. Councilperson Fetz has a concern for paying for items not identified. The past cannot dictate the future. Mayor Galligan said the trucks would be used to transport mowing equipment to the lift stations to mow. The Sewer Department will pay the Parks to mow. Councilperson Zastawny noted the need to be able to adjust if things change. Councilperson Smith asked if the truck purchased meets the standards set by the Council. Superintendent Manor answered yes. Councilperson Samuel asked if a batwing is still needed. Superintendent Manor does not know. Attorney Wilder noted once the budget is adopted it is set. Deputy Hollis noted the DLGF approves budgets by series only not by line items. At the conclusion of all discussion, Councilperson Fetz made the motion to approve the preapproved and pending claims, second by Councilperson Sellers, passing on a vote of 6-1. Councilperson Smith voted in opposition. Councilperson Fetz then made the motion to approve the claim list dated April 9, 2009 in the amount of $2,308.70, second by Councilperson Zastawny, passing on a vote of 7-0. Councilperson Grooms led a general review of the salary ordinance and the budget, putting names with appropriation numbers. Mayor Galligan reported the offer made for a location of the proposed multi- use/baseball complex was not accepted. Another location is being looked at. Superintendent Manor presented and reviewed the Shirley Hall Park Concession Stand expenses paid to date. A bathroom partition has been added. The expenses are over by $7,057.68. Next Superintendent Manor said due to a new law the Aquatic Center drains will be inspected Wednesday at a cost of $1,900 to $2,900. It may cost up to $6,000 per drain, of which there are nine, to bring them into compliance. If the drains need to be changed, the Aquatic Center will not be able to be opened by Memorial Day. He will know more after Wednesday. He is still fighting with the insurance company regarding the Nachand Fieldhouse roof. Councilperson Grooms gave a Commission Advisory Board report. There are no personnel changes to report. Josh Hillman of Jacobi, Toombs and Lanz, said revisions and responses to the Master Plan have never been addressed. A revised plan has been submitted to DNR and approved. Resolution No. 2009-R-2, A Resolution Adopting 2007-2011 Five Year Parks And Recreation Master Plan was presented. Councilperson Samuel noted the need for a public meeting. The meeting has been scheduled for May 20, 2009 at 7:00 P.M. at the Ken Ellis Building. Councilperson Samuel then made the motion to approve Parks Authority Resolution No. 2009-R-2, second by Councilperson Sellers, passing on a vote of 7-0. Josh Hillman next presented a proposal to provide engineering and surveying services on an "as authorized" basis by hourly rates. Councilperson Fetz made the motion to accept the proposal from Jacobi, Toombs and Lanz as presented, second by Councilperson Wilson, passing on a vote of 7-0. Mayor Galligan reported on a meeting he had with Peggy Duffy and her partner. They talked about putting pavers at Preservation Station. There is a plan to clean up the area by the old treatment plant and take out a majority of the trees to make a park. Swings and benches are planned for both areas. Event Coordinator Bev Knight reported there were 200 participants in the St. Patrick's Day event. A calendar of events for June, July, and August was presented and reviewed. Work is being done on the website. Attorney Wilder and Coordinator Knight are working on Friday night concert contracts. It is not the intention to hurt the Warder Park concerts, as it is one of the most successful events. The cost of the concerts is $25,000. Coordinator Knight asked how much financing is available. She would like to raise money this year for next year's programs. She asks that the Council fund this year. Councilperson Fetz noted the need to ask the Tourism Bureau for help. Councilperson Samuel feels the program should stay within the budget and look at outside funding. Coordinator Knight asked if she should put the schedule out and possibly pull it back. Advertising needs to be done to get people out. Councilperson Zastawny said there is a need to keep up every weekend. Councilperson Smith would like all to get together and give a commitment. Deputy Hollis suggested selling pins such as Derby Pins. The Finance Committee will get with Coordinator Knight. Councilperson Fetz would like an understanding of the Finance Committee. He feels it has revolved into a sounding board for all requests. Councilperson Smith does not know if he agrees with that. There is an attempt to keep things balanced. Councilperson Zastawny agrees but does not agree. Things are not normal. He appreciates the time put in by the Finance Committee. Mayor Galligan asked that all look into the budget for event funding. Coordinator Knight is to come back to the next meeting. Mayor Galligan noted the need to go to the press immediately about the Louisville Orchestra. Coordinator Knight has received an inquiry regarding horse and carriage rides. Councilperson Zastawny asked about a corn hole event. Coordinator Knight is working on this. Councilperson Grooms asked if the donation from John Woehrle is being used for maintenance and repair. Mayor Galligan said that is what the money is for. There is a need to talk to John Woehrle. Attorney Wilder asked if there is a document. Mayor Galligan replied no. Attorney Wilder noted the need for an agreement. Manager McBride noted the claim list is short as claims are stuck in the purchase order process. Mayor Galligan noted purchase orders are an accounting tool. He noted on purchases under $1,000 a purchase order should be obtained from the department and processed. Councilperson Sellers made the motion to adjourn at 9:00 P.M., second by Coun~i~pers"on Wilson, passing on a vote of 7-0. '.t ~'' _. Ron,~rooms, President