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HomeMy WebLinkAbout03-05-2009CITY OF JEFFERSONVILLE SANITARY SEWER BOARD MINUTES OF MARCH S, 2009 The Sanitary Sewer Board of the City of Jeffersonville met in regular session in the Mayor's Conference Room in City Hall, Jeffersonville, Indiana on Thursday, March 5, 2009, at 3:00 P.M. Mayor Galligan called the meeting to order at 3:10 P.M. Board Members Bill Saegesser, Dale Orem, and Mayor Tom Galligan were present. Also present were Board Attorney Scott Lewis, Sewer Collection Office Director Bill Mattingly, Jorge Lanz representing Jacobi, Toombs and Lanz, Mark Sneve representing Strand Associates, Len Ashack representing Bernardin, Lochmueller & Associates, Steve Keiber, representing HDR/Quest, City Engineer Bob Miller, Assistant City Engineer Andy Crouch, Assistant Superintendent Lori Kearney, Collections Office Employee Bruce Wright, and Deputy Clerk Treasurer Barbara Hollis. Mayor Galligan reminded all that the meeting must stop when the tape recording stops and not resume until the tape recording begins again. Board Member Orem made the motion to approve the agenda as presented, second by Board Member Saegesser, passing on a vote of 3-0. The minutes of February 19, 2009 were presented for approval. Board Member Orem made the motion to approve the minutes as presented, second by Board Member Saegesser, passing on a vote of 3-0. The claim list was presented for approval. It was requested that a claim to Duke Energy in the amount of $256.71 be added to the list due to a threat of a shutoff. Board Member Orem made the motion to approve the claims as presented as well as the Duke Energy claim, second by Board Member Saegesser, passing on a vote of 3-0. Board Member Saegesser then made the motion to authorize the payment of Duke Energy claims if past due, second by Board Member Orem, passing on a vote of 3-0. Following discussion, Board Member Saegesser made the motion to approve the SRF claim to Mac Construction in the amount of $704,043.00, second by Board Member Orem, passing on a vote of 3-0. Mr. and Mrs. Darrel Miller appeared before the Board to request payment for damages to their vehicle due to a truck hitting and causing a loose manhole cover on Court Avenue in front of Hardee's to fly up and hit the vehicle. Repair estimates were presented in the amount of $1,222.62 and $1,222.79. A request for payment due to the same incident was presented for Richard Amshoff. Following all discussion Board Member Saegesser made the motion to authorize payment not to exceed $1,222.70 for the Darrel Miller claim and $200 to Richard Amshoff, second by Board Member Orem, passing on a vote of 3-0. Engineer Miller has replaced the manhole and will check all others. Assistant City Engineer Andy Crouch has received quotes for a camera system. Mayor Galligan said the lowest quote is for the best camera. The system capabilities were reviewed. This is a nice setup and state of the art. Board Member Orem made the motion to approve the purchase from Brown Equipment for the Ques system pending financing of $209,840.00, second by Board Member Saegesser, passing on a vote of 3-0. March 5, 2009 2 Jorge Lanz presented and reviewed Jeffersonville Sanitary Sewer Projects Status Report dated March 5, 2009. A public hearing has been scheduled for March 24, 2009. Bill Shrewsberry arrived at 3:50 P.M. Mark Sneve presented and reviewed City of Jeffersonville Sewer Board Summary of Ongoing Projects, Strand Associates, Inc. March 5, 2009. Amendment No. 3 to Task Order No. 5 with regard to Technical Services Agreement dated March 7, 2005 was presented. This would extend services thru December 2009. Board Member Saegesser said modeling is a "black hole". He feels obligated to do now. He feels this step has to be taken. Len Ashack said this is the last shot, no more modeling. Board Member Saegesser made the motion to authorize Mayor Galligan to sign the amendment between the City and Strand, second by Board Member Orem, passing on a vote of 3-0. Mark Sneve asked Attorney Lewis to send a letter again to the EPA regarding approved local limits. Len Ashack said IDEM will be here in a couple of months to do an audit. Bill Mattingly re~orted a big delinquency problem, reviewing the numbers. He noted the need to be a 2" class city to move forward with the water shut off program. He will set up a meeting with Bob Lynne. Bruce Wright is getting ready to get started. He is getting acclimated with the office. He will hit the streets in a couple of weeks. The available cash was reviewed. Bill Mattingly talked about problems with the Keystone system. Bill Mattingly presented the adjustments. Board Member Saegesser made the motion to approve the adjustments dated February 23, 2009 as presented, second by Board Member Orem, passing on a vote of 3-0. Jorge Lanz noted the need to have a meeting with Umbaugh. Steve Keiber presented and reviewed the Wastewater Treatment Plant 50% Expansion progress meeting minutes of February 19, 2009. Mac Construction made a proposal to pipe ditches. He does not agree. The Administration Building water line placement was reviewed. Jorge Lanz has a meeting scheduled with Bill Shrewsberry. Lori Kearney presented and reviewed the Jeffersonville Wastewater Treatment Department Monthly Operations Report for February 2009. A quote of $6,210 has been received for windows. There are roof concerns. The question was raised about running the footer to the old building. Options will be looked into. Steve Keiber does not feel the two buildings can be tied together. Mayor Galligan asked that possibilities be pursued. Board Member Orem made the motion to approve a down payment for windows not to exceed $500, second by Board Member Saegesser, passing on a vote of 3-0. Board Member Orem made the motion to adjourn at 4:55 P.M., second by Board Memb Saeges r, assing unanimously. ~~ Tom Galligan, Mayor Bill Saegesser, Memb ~~ Dale Orem, Member March 5, 2009 ATTEST: Peg ilder, Clerk Treasurer