HomeMy WebLinkAboutMitigation Plan-America Place/Quarry Rd Projectsta~ec
January 20, 2009
Stantec Consulting Services Inc.
350 Missouri Avenue Suite 100
Jeffersonville IN 47130-3001
Tel: (812) 285-4060
Fax: (812) 285-4061
Jacobi, Toombs & Lanz, Inc.
Consulting Engineers
120 Bell Avenue
Clarksville, Indiana 47129
(812) 288-6646
(81.2) 288-6656 Fax
Attention: Mr. Jorge Lanz
Reference: Scope of Services for Mitigation Plan Development and Agency Coordination America
Place/Quarry Road Project
Jeffersonville, Clark County, Indiana
Stantec Consulting Services Inc. (formerly FMSM Engineers) is pleased to present this additional scope of
services for preparing a Mitigation Plan in support of an on-going permit application effort for proposed
activities regulated under Sections 404 and 401 of the Clean Water Act, as administered by the Indiana
Department of Environmental Management (IDEM) and the U.S. Army Corps of Engineers (USAGE),
respectively. Agency Coordination is also proposed to support the ongoing negotiations between the
USAGE, IDEM, and other agencies involved in the enforcement case initiated by the USAGE during the initial
site clearing.
Proposed Mitigation Plan Activities
The following discussion outlines the proposed tasks involved in the development of a conceptual and final
mitigation plan and post construction monitoring for the Quarry Road Project:
Task 1 -Agency Coordination
There are a number of outstanding regulatory issues related to the start of construction before a permit was
secured. The level of effort to serve this task is not definitive because it is unclear how the agencies will finally
handle the pre-permit construction issue. Stantec proposes that services performed under this task be billed
on a time and materials basis with snot-to-exceed limit.
Task 2 -Conceptual Mitigation Plan
Stantec will develop a conceptual mitigation plan designed to satisfy the mitigation requirements of the
USAGE and IDEM. The plan will be a schematic that will document the basic mitigation approach of the
project, but without specific design details such as cut and fill volumes, elevations, and grades.
Task 3 -Submit Permit Application (Previous Scope Item)
Stantec will prepare permit application for the USAGE and IDEM. The application will include the
Jurisdictional Determination information, conceptual mitigation plan and application forms.
Staf1~C
January 20, 2009
Mr. Jorge Lanz
Page 2 of 5
Reference: Scope of Services for Mitigation Plan Development and Agency Coordination America
Place/Quarry Road Project
Jeffersonville, Clark County, Indiana
Task 4 -Site Visit with USACE /IDEM
After submittal of the Section 404/401 permit, Stantec will coordinate a meeting and site visit with the USACE
and IDEM. After the meeting, Stantec will conduct the proper coordination to answer the requests of the
USACE, IDEM, United States Fish and Wildlife Service (USFWS), and the State Historic Preservation Office
(SHPO).
Task 5 -Field Surveys
Topographic Survey: Stantec will require a complete topographic survey of the Quarry Road corridor and
greater Quarry Road property. The survey should be provided in NAD 83 and State Plane Coordinates.
Soil Survey & Analysis: Stantec will contract a local excavator for a day and dig several test pits to examine
the soil profiles and water tables throughout the selected mitigation sites. Topographic and soils data
collected in the field will be analyzed to identify the best method for wetland construction and hydrologic
control over the site.
Task 6 -Final Mitigation Design; Construction Drawings /Specifications
Stantec will prepare final mitigation plans and specifications to meet the requirements of the USACE and
IDEM. These will include the results of the field work, the wetland mitigation approach, construction
drawings, construction specifications, aconstruction schedule, opinion of construction costs, and a mitigation
monitoring plan. Stantec will prepare design documents at the 50%, 90%, and final submittal stages.
Task 7 -Optional Services -Endangered Species Assessments (Previous Scope Item)
Based on U.S. Fish and Wildlife Service Endangered Species Database, the Indiana bat (Myotis sodalis) is
federally listed species known to occur in Clark County, Indiana. If it is determined that appropriate habitat is
present with the project area, the USFWS may require a survey to determine if the species is utilizing the
identified habitat. Endangered species survey is not included, but can be provided as an optional service.
Task 8 -Optional Services -Cultural, Historic and Archeological Assessments (Previous Scope Item)
It has been our experience that projects of this nature are typically mandated to have cultural resource
investigations to verify the absence of cultural resources and historic structures. Stantec can provide these
services in accordance with current Specifications for Conducting Fieldwork and Preparing Cultural Resource
Assessment Reports issued by the Indiana State Historic Preservation Office. For the purposes of this study,
the area encompassing the maximum extent of the proposed project footprint will be examined. The amount
of area requiring intensive field survey may be reduced with additional information on current and past use. A
review of the archaeological site files at the Office of State Archeology (SHPO) will also be conducted for the
proposed project.
$tallteC
January 20, 2009
Mr. Jorge Lanz
Page 3 of 5
Reference: Scope of Services for Mitigation Plan Development and Agency Coordination America
Place/Quarry Road Project
Jeffersonville, Clark County, Indiana
II. Estimated Fees
The table below summarizes the estimated project fees for each task described above.
Task Task Description Fixed Fee
Total Cost Time and Material
Costs Not to Exceed
1 Agency Coordination (Time and Materials) $5,000.00
2 Conceptual Mitigation Plan $4,171.00
3 Site Visit with USACE/IDEM $1,641.00
4 Submit Permit to USACE &IDEM reviousi sco ed
5 Field Surveys $5,987.00
6 Final Mitigation Design $24,396.00
7 Endangered Species Assessment reviousi sco ed
8 Historical /Archaeological Assessment reviousi sco ed)
Totals $36,195.00 $5,000.00
Total Pro'ect Cost ( not to exceed) $41,195.00
III. Schedule
The attached table summarizes the project milestones and schedule for Tasks 1 through 8. Please note that
Tasks 4, 7, and 8 were previously presented as Tasks C, D, and E in our scope of services dated August 5,
2008.
We appreciate the opportunity to provide your office with this scope of work. If there are any questions or
comments, or if you would like to discuss this proposal, please do not hesitate to contact us at your
convenience.
Sincerely,
STANTEC CONSULTING SERVICES INC.
Stephen D. Hall
Senior Associate
Office: (812) 285-4060
Direct: (812) 285-4073
Fax: (812) 285-4061
Attachments Project Milestones and Schedule
Fee Estimate Spreadsheet
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