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HomeMy WebLinkAbout02-06-2009CITY OF JEFFERSONVILLE SANITARY SEWER BOARD MINUTES OF FEBRUARY 6, 2009 The Sanitary Sewer Board of the City of Jeffersonville met in regular session in the Mayor's Conference Room in City Hall, Jeffersonville, Indiana on Friday, February 6, 2009, at 3:30 P.M. Mayor Galligan called the meeting to order at 3:50 P.M. Board Members Bill Saegesser, Dale Orem, and Mayor Tom Galligan were present. Also present were Board Attorney Scott Lewis, Sewer Collection Office Director Bill Mattingly, Josh Hillman representing Jacobi, Toombs and Lanz, Mark Sneve representing Strand Associates, Patty Yount and Len Ashack representing Bernardin, Lochmueller & Associates, Steve Keiber, representing HDR/Quest, City Engineer Bob Miller, Assistant City Engineer Andy Crouch, Assistant Superintendent Lori Kearney, and Deputy Clerk Treasurer Barbara Hollis. Board Member Orem made the motion to approve the agenda as presented, second by Board Member Saegesser, passing on a vote of 3-0. The minutes of January 6, 2009 were presented for approval. Board Member Saegesser made the motion to approve the minutes as presented, second by Board Member Orem, passing on a vote of 3-0. Board Member Orem made the motion to approve the minutes of January 23, 2009 as presented, second by Board Member Saegesser, passing on a vote of 3-0. The claim list was presented for approval. It was requested that a SRF claim to Mac Construction in the amount of $487,450. be approved. Len Ashack requested a claim in the amount of $124 to Federal License, Inc. be added to the list. Following discussion of the claims, Board Member Saegesser made the motion to approve the claim list as presented, as well as the additional claims, second by Board Member Orem, passing on a vote of 3-0. Jason Copperwaite, Paul Primavera & Associates, appeared before the Board to request permission to submit plans for connection to sanitary sewers for review. Mr. Copperwaite presented a development plan and location map for the Veterans Station development at the Southeast corner of Veterans Parkway and Hamburg Pike. Following questions and explanations, Board Member Saegesser made the motion for approve the submission of the plans to City Engineer Miller and Jacobi, Toombs, and Lanz for review, second by Board Member Orem, passing on a vote of 3-0. Josh Hillman, Jacobi, Toombs and Lanz, presented and reviewed the Jeffersonville Sanitary Sewer Projects Status Report dated February 06, 2009. John Seever, H. J. Umbaugh & Associates, presented and explained a Sewage Works Financial Analysis and Proposed Improvement Projects report dated February 6, 2009. Mr. Seever explained the current rates are adequate to fund Phase 1 a and 1 b. A total increase of 75% may be necessary. Mayor Galligan said he would like to implement rate increases over a period of time, and would like to start a program of education for the need for the increase. Board Member Saegesser asked if Stimulus funding would be available. He has been told 20-year loans may be available at 0% interest. Patty Yount explained the program as it is today. Josh Hillman was asked to keep an eye on the February 6, 2009 2 length of time bids are good. Phase 2a is not eligible for SRF funding. Phase 2b would be eligible for SRF funding. Bill Mattingly presented and reviewed Water Service Termination Agreement. At the conclusion of all discussion, Board Member Saegesser made the motion to approve the agreement pending passage of an Ordinance by the City Council, passing on a vote of 3-0. Mark Sneve, Strand Associates, Inc., presented and reviewed Summary of Ongoing Projects, dated February 6, 2009. Action is required and a discussion regarding adjustment to the plan need to be discussed at the next meeting. Steve Keiber, HDR/Quest, presented and reviewed Wastewater Treatment Plant 50% Expansion Progress Meeting Minutes dated 01/22/09. It was noted that weather has been a problem. Bill Mattingly reviewed the claim for payment from Robert Lynn Co., Inc. He feels there are still problems. Attorney Lewis and Assistant Engineer Crouch have been working on this. Mayor Galligan said payment couldn't be greater than construction costs. The claim is to be denied and reviewed. Bill Mattingly next reviewed a request for an adjustment for atap-in from David Bauer for a piece of property he has been paying sewer bills and has not been connected to the sewer. Mr. Bauer will be invited to the next Sewer Board meeting. Bill Mattingly discussed the liens that are being researched. He said John Perkins refused to work with the billing department. Mayor Galligan discussed the contaminated dirt with Steve Keiber who said he would get it working better. Mayor Galligan said there is a need for it to be drainable. Len Ashack and Lorie Kearney discussed salary discrepancies and the need for a part-time employee position for Larry Decker. Following discussion, Board Member Saegesser made the motion to approve a recommendation to the City Council to hire two part-time employees, second by Board Member Orem, passing on a vote of 3-0. Len Ashack next presented and reviewed the plant operations report dated February 6, 2009. Quotes are included for a phone system as recommended by IT Director Roger Hardy. Financing was questioned. Following review of quotes for the Spring Street pump station, Bill Mattingly was asked to review. Len Ashack reviewed the three quotes for blowers. Board Member Saegesser made the motion to buy the blower and motor not to exceed $45,000, second by Board Member Orem, passing on a vote of 3-0. Len Ashack then reviewed a proposal from Jacobi, Toombs and Lanz for updating GIS for collector system. Andy Crouch noted the 2001 GIS system has never been updated. Board Member Saegesser asked if Andy Crouch could do the updating. Andy Crouch agreed to do this. Board Member Saegesser made the motion to approve the professional services agreement with Jacobi, Toombs and Lanz for sewer data collection for the enhancement of the GIS system within the Jeffersonville Sanitary Sewer Area not to exceed $105,000, second by Board Member Orem, passing on a vote of 3-0. Len Ashack said it would be nice to have a petty cash fund. Board Member Saegesser made the motion to approve a claim for the Sewer Plant in the amount of $100 for petty cash, second by Board Member Orem, passing on a vote of 3-0. February 6, 2009 Following discussion, Board Member Orem made the motion to set the regular meetings for the first and third Thursdays at 3:00 P.M. Packets are to be delivered on Tuesday prior to the meeting. Attorney Lewis has reviewed and approved damage claims. Board Member Orem made the motion to approve a damage claim in the amount of $2,979.44 to Geraldine Graham, 1033 Springdale Drive, Jeffersonville, In., second by Board Member Saegesser, passing on a vote of 3-0. Board Member Orem then made the motion to approve a damage claim in the amount of $619.93 to Frank and Kathleen Dierking, 1032 Springdale Drive, Jeffersonville, In., second by Board Member Saegesser, passing on a vote of 3-0. Board Member Orem then made the motion to approve a damage claim in the amount of $390.40 to Gordon Dean Hoffman, 1036 Springdale Drive, Jeffersonville, In., second by Board Member Saegesser, passing on a vote of 3-0. Mayor Galligan noted the need to build a new sewer on Springdale. Mayor Galligan noted that specs need to be put together for a camera and bids requested. Board Member Orem made the motion to adjourn at 6:05 P.M., second by Board Member Saegesser, passir}g, unanimously. om Galligan, ~J~f~erl~~Iember 1~.1V1rC~,..~~~ r~~L.~• Bill Saegesser, Memb ATTEST: ~, r ~ Pegg l~der, Clerk Treasurer