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HomeMy WebLinkAbout01-23-2009CITY OF JEFFERSONVILLE SANITARY SEWER BOARD MINUTES OF JANUARY 23, 2009 The Sanitary Sewer Board of the City of Jeffersonville met in regular session in the Planning and Zoning Conference Room in City Hall, Jeffersonville, Indiana on Friday, January 23, 2009, at 10:30 A.M. Board Member Bill Saegesser called the meeting to order at 10:30 A.M. Board Members Bill Saegesser and Dale Orem were present. Mayor Galligan was absent. Also present were Board Attorney Scott Lewis, Sewer Collection Office Director Bill Mattingly, Jorge Lanz representing Jacobi, Toombs and Lanz, Mark Sneve representing Strand Associates, Patty Yount and Len Ashack representing Bernardin, Lochmueller & Associates, City Engineer Bob Miller, Assistant City Engineer Andy Crouch, Assistant Superintendent Lori Kearney, Executive Assistant Dana Young, Planning and Zoning Director Urban, and Deputy Clerk Treasurer Barbara Hollis. ~ Board Member Orem made the motion to approve the agenda, second by Board Member Saegesser, passing on a vote of 2-0. The minutes of January 6, 2009 were presented for approval. Board Member Orem made the motion to table the minutes, second by Board Member Saegesser, passing on a vote of 2-0. Two claim lists were presented for approval. It was requested. that a claim to Robert L. Schmitt Company in the amount of $345.16, and a claim to Fall City Electric in the amount of $57.88 be considered in addition to the list. Following discussion of the claims, Board Member Orem made the motion to approve the claim list dated January 20, 2009 in the amount of $336,270.22 and the claim list dated January 23, 2009 in the amount of $22,327.28 as well as the additional claims, second by Board Member Saegesser, passing on a vote of 2-0. Board Member Orem was welcomed to the Board. All around the table introduced themselves and explained their position. Jorge Lantz reported five requests for proposals for appraisal work were sent out. Only GRW of Louisville, KY and Governmental Appraisal Services, Inc. of Jeffersonville, Indiana responded. Bingham McHale has recommended an appraisal be obtained. Following discussion, Board Member Orem made the motion to grant the bid to Governmental Appraisal Services, Inc., second by Board Member Saegesser, passing on a vote of 2-0. Mark Sneve reviewed an email regarding CSO public notifications. Board Member Saegesser has reviewed this and is impressed with what has been done. Jorge Lanz noted this is very labor intensive. Following all discussion Board Member Orem made the motion to contract with Strand not to exceed $20,200, for initial calibration, installation and verification of flowmeters, second by Board Member Saegesser, passing on a vote of 2-0. Len Ashack reported meeting with Larry Decker, an instructor in electricity at Prosser, in regard to the shortcomings in in-house electric work ability. A plan has been worked out to work with Prosser for the training of 6 employees at the plant. Jim Urban January 23, 2009 2 noted Larry Decker's qualifications. Len Ashack reviewed a plan for Larry Decker to do on-call electric work. Patty Yount said IDEM was pleased at the last meeting. Bill Mattingly presented and reviewed the delinquent summary and adjustment certification. Board Member Saegesser explained the Board is looking for guidance regarding adjustments. The Greater Clark County Schools request for adjustments was discussed. Photographs need to be made when in-house labor is used. Board Member Saegesser feels the Board is heading in the right direction. Bill Mattingly is doing a good job. There is a need for an Ordinance. Bill Mattingly noted adjustments have come down substantially. They are working on a data base management system. Board Member Orem made the motion to approve the adjustment certificate dated January 23, 2009, second by Board Member Saegesser, passing on a vote of 2-0. Bill Mattingly reviewed the status of the financial statements. He has not been able to get in touch with Robert Miller. Jorge Lanz will contact Robert Miller. Len Ashack reviewed the Wastewater Treatment Plant 50% Expansion progress meeting. The anticipated completion date is October 16, 2009. He expressed concerns regarding screening procedures, and ram press problems. There is a need for a change in the system. There was a discussion regarding the contaminated dirt from the clarifier hole. Bill Mattingly said discussion regarding the contract with Indiana American Water Company is moving ahead. There will be up-front costs. Most costs are to go to the customers. Talks are ongoing with Bruce Wright regarding a position similar to the position recently held by John Perkins, and more. Employees versus contract talks are ongoing. Attorney Lewis recommends an enabling Ordinance for the Water Company contract. Engineer Miller reported on a trip to Cues in Orlando to look at the camera plant. He explained the need and uses for a Freightliner "bread truck" to house a camera and equipment. Assistant Engineer Crouch spent time with the software engineer. The program would tie in with GIS. Len Ashack noted the NACCCo uniform coding program. Engineer Miller has a quote for a truck he would like to purchase to house the camera equipment in the amount of $58,852. This is an 18-foot "bread" truck with special doors. The total cost of the truck and equipment is estimated to be about $250,000. Patty Yount said the City is just beginning to find out the total cost of EPA compliance. This purchase would show the EPA the City is willing to work. At the conclusion of all discussion, Board Member Orem made the motion to go ahead with the purchase of the truck from Freightliner, not to exceed $58,852, second by Board Member Saegesser, passing on a vote of 2-0. Attorney Lewis said the next meeting is to be held February 6 at 3:30 P.M., with an executive session scheduled for 2:30 P.M. The Board will look into moving the regular meetings to the first and third Thursdays. Attorney Lewis will review all pending litigation with new Board Member Orem. Bill Mattingly asked if it would be beneficial for his attendance at Executive sessions. He was told it would not be necessary. Attorney Lewis reviewed the Open Door policy and the fact that it may be changed. January 23, 2009 3 Board Member Saegesser noted the need to look into the stimulus package and the possibility of local benefits. Patty Yount said she has talked with Congressman Baron Hill. It is recommended to get in the "pipeline" with SRF. Board Member Saegesser said River Ridge would be a perfect project. Jorge Lanz said the list has been given to SRF. Board Member Orem made the motion to adjourn at 12:05 P.M., second by Board Member Saegesser, passing unanimously. Tom Galligan, Mayor ~t ~- Dale rem, Me ber ~~ rV ` Bill Saegesser, Memb ATTEST: ~~ ~~.~ Pegg er, Clerk Treasurer