HomeMy WebLinkAbout01-06-2009CITY OF JEFFERSONVILLE
SANITARY SEWER BOARD
MINUTES OF January 6, 2009
The Sanitary Sewer Board of the City of Jeffersonville met in regular session in
the Mayor's Conference Room in City Hall, Jeffersonville, Indiana on Tuesday, January
6, 2009, at 3:00 P.M.
Mayor Tom Galligan called the meeting to order at 3:35 P.M. Board Members
Tom Galligan, Bill Saegesser and Jeffrey Caldwell were present. Also present were
Board Attorney Scott Lewis, Sewer Collection Office Director Bill Mattingly, Jorge Lanz
representing Jacobi, Toombs and Lanz, Mark Sneve representing Strand Associates, Patty
Yount and Len Ashack representing Bernardin, Lochmueller & Associates, Steve Keiber
representing HDR/Quest, Assistant City Engineer Andy Crouch, Sewer Employee John
Perkins, Assistant Superintendent Lori Kearney, Executive Assistant Dana Young,
Communications Director Larry Thomas, and Deputy Clerk Treasurer Barbara Hollis.
Board Member Saegesser made the motion to approve the agenda with the
addition of IN American Water Company proposal discussion, second by Board Member
Caldwell, passing on a vote of 3-0.
The minutes of December 16, 2008 were presented for approval. Board Member
Saegesser made the motion to approve the minutes as corrected, second by Board
Member Caldwell, passing on a vote of 3-0.
1'he claim list was presented for approval. It was requested the following claims
be considered in addition to the list: Bales in the amount of $58,429.60, Larry Smith
$169.05 and Larry Smith $373.70. Following discussion of the claims, Board Member
Saegesser made the motion to approve the claims as presented as well as the additional
claims, second by Board Member Caldwell, passing on a vote of 3-0. An SRF claim in
the amount of $632,450 to Mac Construction was presented for approval. Board Member
Saegesser made the motion to approve the claim as presented, second by Board Member
Caldwell, passing on a vote of 3-0.
John Perkins explained he has been working with IN American Water Company
for water shut off for delinquent sewer payments. He reviewed portions of the
agreement. This would be a great tool so the City does not get so far behind. The cost to
shut off and turn on would be $65. Board Member Caldwell suggested a standard
operating procedure be implemented. Attorney Lewis will review the need for an
enabling ordinance.
Gus Luckert, Greater Clark County Schools Energy Manager, appeared before the
Board regarding adjustments being taken away. He explained how adjustments are
requested. It would hurt if no adjustments were allowed. Board Member Saegesser
noted the Board had never given guidance regarding adjustments. All adjustments must
been approved by the Board.
Strand Associates representative Mark Sneve presented and reviewed City Of
Jeffersonville Sewer Board Summary Of Ongoing Projects, January 6, 2009. Steve
Keiber reported the progress meeting minutes are not available as work was down due to
the holidays. All is back on schedule now. The RAS pumps were reviewed. Mayor
Galligan explained the problems. Steve Keiber reviewed the options. He feels
January 6, 2009 2
cavitations may be the problem. There may be grit in the bottom and there may be air.
He feels it is a combination. Len Ashack reviewed an option.
Jorge Lanz presented and reviewed the Jeffersonville Sanitary Sewer Projects
Status Report, January 06, 2009. Jorge Lanz recommended and explained Change Order
- Extra Work Agreement No. 2, Job No. 0642I, Longview Beach Pump Station, for Mac
Construction & Excavating in the amount of $53,110.19. Four property connections have
been added. Board Member Saegesser made the motion to approve Change Order #2 for
Longview Beach as recommended by Engineer Lanz, second by Board Member
Caldwell, passing on a vote of 3-0. Jorge Lanz has received and reviewed the Pipe Eyes
report. The tapes are available. The line is bad and he does not feel it can be lined.
Jorge Lanz next presented and reviewed Change Order-Extra Work Agreement No. 1,
Job No. 07122I, Louise Street Pump Station Improvements for Excel Excavating in the
amount of $2,346.13. Board Member Saegesser made the motion to approve Change
Order # 1 as recommended by Engineer Lanz, second by Board Member Caldwell,
passing on a vote of 2-0-1. Mayor Galligan abstained. Next Jorge Lanz requested
approval of Change Order-Extra Work Agreement No. 2, Job No. 0815, Annex "F"-
Evergreen Circle Sewers, for Dan Cristiani Excavating Co., Inc. in the deduction amount
of $-15,692.10. Board Member Saegesser made the motion to approve Change Order #2
in the amount of $-15,692.10, as recommended by Engineer Lanz, second by Board
Member Caldwell, passing on a vote of 2-0. Board Member Caldwell was out of the
room at the time of the vote.
Board Member Saegesser stated he is extremely disappointed in the North
Wastewater Treatment Plant appraisal. He feels CDM should be terminated. Following
further discussion, Board Member Saegesser made the motion to authorize Attorney
Lewis to sent a letter to CDN terminating the contract, second by Board Member
Caldwell, passing on a vote of 3-0. Board Member Saegesser noted the need to get the
appraisal done.
Len Ashack reviewed and explained the December 2008 Jeffersonville
Wastewater Treatment Department Operations Report dated January 6, 2008. The quotes
were reviewed. Board Member Saegesser made the motion to purchase 2 PB600-10
Polyblend at $8,821.00 each plus freight, second by Board Member Caldwell, passing on
a vote of 3-0. The ITT proposal was discussed. The need for vehicles was discussed.
Mayor Galligan noted 2 vehicles might be available from the Police Department. A
question of vacation, and sick time for employees was discussed. The policy is to mirror
what the city employees have. The options regarding the Spencer Machine quote were
discussed. A quote from MSC Industrial Direct for tools was reviewed. Board Member
Saegesser made the motion to authorize purchases up to $5,000, second by Board
Member Caldwell, passing on a vote of 3-0.
John Perkins is continuing to work on Utica. He is working on sending second
notices.
Board Member Caldwell attended akick-off meeting with the Halo Group. He
will meet with Bill Mattingly.
Bill Mattingly presented the audited adjustments for December and feels they are
accurate and fair. Board Member Saegesser made the motion to approve the adjustments
dated December 12-31, 2008, second by Board Member Caldwell, passing on a vote of 3-
0. Bill Mattingly had a good prospect for temporary help to enter date at $15 per hour
January 8, 2009
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with no benefits. Attorney Lewis has reviewed the contract. Board Member Caldwell
made the motion to approve the contract with Connie Conen, second by Board Member
Saegesser, passing on a vote of 3-0. Bill Mattingly next reported the collection of
$218,000 in liens. The delinquency summary was reviewed. There have been no
improvements. There is a need to work harder.
Board Member Caldwell made the motion to adjourn at 5:40 P.M., second by
Board l~e~ryber Sa~,gesser, passing unanimously.
om Galligan, Mayor
J fr y Caldwell Member
Bill Saegesser, Mem r
ATTEST:
Pegg ~ er, Clerk Treasurer