HomeMy WebLinkAbout12-16-2008CITY OF JEFFERSONVILLE
SANITARY SEWER BOARD
MINUTES OF DECEMBER 16, 2008
The Sanitary Sewer Board of the City of Jeffersonville met in regular session in
the Mayor's Conference Room in City Hall, Jeffersonville, Indiana on Tuesday,
December 16, 2008, at 3:00 P.M.
Mayor Tom Galligan called the meeting to order at 3:05 P.M. Board Members
Tom Galligan, Bill Saegesser and Jeffrey Caldwell were present. Also present were
Board Attorney Scott Lewis, City Engineer Bob Miller, Sewer Collection Office Director
Bill Mattingly, Jorge Lanz and Josh Hillman, representing Jacobi, Toombs and Lanz, Len
Ashack and Patty Yount representing Bernardin, Lochmueller & Associates, Assistant
City Engineer Andy Crouch, Assistant Superintendent Lori Kearney, Communications
Director Larry Thomas, and Deputy Clerk Treasurer Barbara Hollis.
Mayor Galligan recognized Mr. Nick Wiese, a resident of the Evergreen Circle
and Palmetto Drive newly annexed area, who appeared before the Board as representing
the area residents. The residents have received a 90-day notice to pay the tap in fee and
connect to the sewers. Several of the neighbors feel this is an unreasonable short time. It
is winter and obtaining a contractor takes time and due diligence. It is the feeling the
Board has lost tough with the people of Clark County. It is felt two years would be fair.
Mr. Wiese asks for time to budget and acquire funds. Mayor Galligan said it is by State
law that if sewers are within 150 feet of a property the tap in is required. He does not
want to cause undue harm. All of the annexed area has to have sewers within 3 years.
This area just happens to be the first. The Health Department also wants this done.
Mayor Galligan said it is hard to give 2 years, explaining the situation. He would like to
come up with something that is reasonable and fair to all. There is a 1-year payment plan
available for the tap fee. Mayor Galligan suggested $300 down and $100 per month.
Bob and Marilyn White feel 1 year is reasonable. Board Member Saegesser said all
hardship cases will be worked on. Mayor Galligan said the Board needs a little time to
work thru this. They will be notified. Mayor Galligan then suggested $325.00 down,
$100 a month for 12 months and 9-12 months to hook up. State law does require a
licensed plumber. Mayor Galligan said the reason for this is that adequate notice was
not given. Following all discussion, Board Member Saegesser made the motion that the
residents of Evergreen Subdivision and Palmetto Drive be allowed to pay $325.00 in
January 2009, pay $100.00 a month and hook up to the sewer by December 31, 2009,
second by Board Member Caldwell. Mayor Galligan said residents must come in during
January to sign up or the deal is off. Jorge Lanz will see to it the mailing is done. The
motion passed on a vote of 3-0.
The daughter of Jimmy Carter appeared before the Board to requests an
adjustment due to a leak in his home. The leak was explained and photographs were
reviewed. Following discussion, Board Member Caldwell made the motion to grant a
credit of $424.11 for James L. Carter, 115 S. 4t" Street, Jeffersonville (Utica), due to a
leak, second by Board Member Saegesser, passing on a vote of 3-0.
December 15, 2008 2
The minutes of December 2, 2008 meeting were presented for approval. Board
Member Caldwell made the motion to approve the minutes as corrected, second by Board
Member Saegesser, passing on a vote of 3-0.
The claim list was presented for approval. It was requested the following claims
be considered in addition to the list: KY Truck Sales in the amount of $54,800.00, Larry
Smith $211.55, and U.S. Post Office for box rent, $180.00. Following discussion of the
claims, Board Member Saegesser made the motion to approve the claims as presented as
well as the additional claims, second by Board Member Caldwell, passing on a vote of 3-
0. Deputy Hollis reviewed a request regarding the SRF Sinking Fund Account and the
SRF Debt Service Reserve Account, distributing copies of an email. Following
discussion, Board Member Caldwell made the motion to authorize the Clerk Treasurer's
office to act on behalf of the Sanitary Sewer Board to make required debt service
payments following research and report back to the Board the correct amounts, second by
Board Member Saegesser, passing on a vote of 3-0.
Pat Harrison has requested atime-line for sewer availability for the New Chapel
Road Area. Construction should start in May or June and be completed by the end of
2009.
Director Mattingly is in receipt of a $137,672.28 bill from EMC for December.
Attorney Lewis recommends an official vote. Board Member Caldwell made the motion
to deny the EMC December payment of $137,672.28, based on prior action by the Board,
second by Board Member Saegesser, passing on a vote of 3-0.
Director Mattingly presented and reviewed document management options. At
the conclusion of all discussion, Board Member Caldwell made the motion to authorize
Director Mattingly to contract with Data Vault for box storage, second by Board Member
Saegesser, passing on a vote of 3-0.
Director Mattingly presented and reviewed the delinquency summary. He does
feel progress is being made. The billing summary report was also reviewed. Board
Member Caldwell would like to recommend the Council do away with adjustments.
Board Member Saegesser is convinced an Ordinance authorizing adjustments does not
exist. Board Member Caldwell then made the motion to disallow adjustments for
underground leaks, ponds, pools, hot tubs and irrigations as of January 1, 2009, second
by Board Member Saegesser, passing on a vote of 3-0. Board Member Saegesser then
made the motion to approve the adjustment affidavit as presented, second by Board
Member Caldwell, passing on a vote of 3-0.
Jorge Lanz presented and reviewed a proposal from Hagerty Engineering for the
Phase I Environmental Site Assessment Proposal, recommending approval. Board
Member Saegesser made the motion to award the proposal to Hagerty Engineering as
presented, second by Board Member Caldwell, passing on a vote of 3-0. Due to a claim
for basement flooding on Springdale Drive, Jorge Lanz presented a proposal from Pipe
Eyes LLC for filming. Josh Hillman explained the procedure. Jorge Lanz does
recommend this be approved. Discussion of how the area was tapped and concern for
the problems followed. Mayor Galligan wants aone-time fix. Jorge Lanz is concerned
for how long it will take to put in new sewers. The cost for a new line is about one-half
million and about $200,000 to line. Basements are flooding with once-a-week cleaning.
Jorge Lanz feels the City is money ahead to contract with Pipe Eyes LLC. At the
conclusion of all discussion, Board Member Saegesser made the motion to approve the
December 15, 2008 3
proposal from Pipe Eyes LLC, not to exceed $10,500 without prior approval, second by
Board Member Caldwell, passing on a vote of 3-0.
Len Ashack presented and described a proposal from Gripp Incorporated
regarding Flow Meter Replacements. Board Member Saegesser made the motion to
accept the proposal from Gripp in the amount of $17,381, dated December 12, 2008,
second by Board Member Caldwell, passing on a vote of 3-0.
Len Ashack next presented a request for reimbursement for sewer related
damages on behalf of Hugo and Sharon Gutierrez, 1015 Springdale Drive. Attorney
Lewis will review the claim.
Len Ashack presented and explained proposals for sludge pumps. The cost to
repair is $17,000. Following discussion, Board Member Saegesser made the motion to
authorize Assistant Superintendent Kearney to order a RAS pump from ITT in the
amount of $17,876, contingent upon the right pump curve, second by Board Member
Caldwell, passing on a vote of 3-0.
Engineer Bob Miller reviewed proposals to repair the two Vactor Trucks. He
would like to redo the little one. Mayor Galligan explained the repairs. Board Member
Saegesser made the motion to authorize the repair of the small vac truck not to exceed
$10,000, second by Board Member Caldwell, passing on a vote of 3-0. Next Engineer
Miller reviewed two proposals for trucks, explaining the difference in cameras. A
lease/purchase proposal will be requested.
Len Ashack reviewed and discussed using hydrogen sulfide to control odors and
damage to the system.
Director Mattingly explained the computer problems in the sewer collection
office. The Police Department has five new computers that need to be returned. The
Sewer Department can get all five for $4,600. Board Member Caldwell noted the need to
have permits automated. Director Mattingly said Marsha Monihon is tracking these.
Board Member Saegesser made the motion to purchase five computers from the Police
Department not to exceed $4,700, second by Board Member Caldwell, passing on a vote
of 3-0.
Board Member Caldwell made the motion to adjourn at 5:55 P.M., second by
Boardber Saeg~sser,p~a~ing unanimously.
om Galligan,
aegesser,
ATTEST:
Peggy der, Clerk Treasurer