HomeMy WebLinkAbout12-02-2008CITY OF JEFFERSONVILLE
SANITARY SEWER BOARD
MINUTES OF DECEMBER 2, 2008
The Sanitary Sewer Board of the City of Jeffersonville met in regular session in
the Mayor's Conference Room in City Hall, Jeffersonville, Indiana on Tuesday,
December 2, 2008, at 3:00 P.M.
Mayor Tom Galligan called the meeting to order at 3:05 P.M. Board Members
Tom Galligan, Bill Saegesser and Jeffrey Caldwell were present: Also present were
Board Attorney Scott Lewis, City Engineer Bob Miller, Sewer Collection Office Director
Bill Mattingly, Jorge Lanz representing Jacobi, Toombs and ~ Lanz, Mark Sneve
representing Strand Associates, Len Ashack representing Bernardin, Lochmueller &
Associates, Steve Keiber representing HDR/Quest, Assistant City Engineer Andy
Crouch, Sewer Employee John Perkins, Assistant Superintendent Lori Kearney,
Executive Assistant Dana Young, Communications Director Larry Thomas, and Deputy
Clerk Treasurer Barbara Hollis.
Board Member Saegesser made the motion to approve the agenda second by
Board Member Caldwell, passing on a vote of 3-0.
The minutes of November 18, 2008 were presented for approval. Board Member
Caldwell made the motion to approve the minutes as corrected, second by Board Member
Saegesser, passing on a vote of 3-0.
The claim list was presented for approval It was requested the following claims
be considered in addition to the list: Bales in the amount of $58,429.60, Larry Smith
$169.05 and Larry Smith $373.70. Following discussion of the claims, Board Member
Saegesser made the motion to approve the claims as presented as well as the additional
claims, second by Board Member Caldwell, passing on a vote of 3-0. An SRF claim in
the amount of $632,450 to Mac Construction was presented for approval. Board Member
Saegesser made the motion to approve the claim as presented, second by Board Member
Caldwell, passing on a vote of 3-0.
Board Member Caldwell made the motion to approve the contract between the
City of Jeffersonville and Camp Dresser & McKee Inc. for LAP Area Sewage System
Appraisal, second by Board Member Saegesser, passing on a vote of 3-0.
Jack Issing, of Carmen Industries, appeared before the Board to request the tap-in
fee for 133 East Riverside Drive be waived. He said sewer bills have been paid for 32
years at the location, with the sewer going to a dry well. Attorney Lewis stated that per
statute, credit must be given or the fee waived. Following discussion, Board Member
Saegesser made the motion to waive the tap-in fee if verification is made by the billing
office that fees have been paid, second by Board Member Caldwell, passing on a vote of
3-0.
Kevin Taff of Blankenbeker and Sons, representing Creeker's LLC, appeared
before the Board to request permission to submit sanitary sewer plans for 26 duplex units
on Coopers Lane Southwest of I-265. It is estimated construction is to start in the spring
of 2008 with 6 units to be built a year. Jorge Lanz suggests that the developer financially
help to make improvements to the lift station, if necessary. Board Member Caldwell
December 2, 2008 2
made the motion to approve the submission of plans and specification for approval,
second by Board Member Saegesser, passing on a vote of 3-0.
Deputy Hollis explained the Jeffersonville City Council has passed an Ordinance
allowing the City to borrow from the Sewer Funds to be repaid by December 31, 2008.
Attorney Lewis noted State Statute allows this. Board Member Saegesser made the
motion to confirm a temporary loan up to $2,000,000 to the City to be paid back by the
end of the year, second by Board Member Caldwell, passing on a vote of 3-0.
Board Member Caldwell introduced Mike Spence of Halo Group, Inc., explaining
a proposal for aweb-based application to allow sewer customer information to be
imported froze the Keystone application and city parcel information from an unknown
source. John Perkins noted the benefits. Mayor Galligan asked if Director Mattingly
understands the system. Director Mattingly said he did and he feels it will help collect
delinquencies. He feels it is good management. Board Member Saegesser made the
motion to approve the contract and initial payment of $3,360 with Halo Group, second by
Board Member Caldwell, passing on a vote of 3-0.
Board Member Caldwell made the motion to approve the signing of a letter to Mr.
Jerry Dittmer, Municipal NPDES Permits Section, IDEM, second by Board Member
Saegesser, passing on a vote of 3-0.
A list of plant employees, position, and salaries was presented for approval.
Board Member Caldwell made the motion to approve the employee list as presented,
second by Board Member Saegesser, passing on a vote of 3-0.
Jorge Lanz presented and explained Jeffersonville Sanitary Sewer Projects Status
Report dated December 2, 2008. The Tom McDonald contract is to be checked. Jorge
said there is a need for strategy as projects are starting to stack up. He then presented a
schematic for the pump station, welcoming comments. He believes the Mill Creek
outfall proposal is fair. Board Member Saegesser made the motion to approve the
contract with Heritage Engineering for professional engineering services for the
Jeffersonville WWTP outfall to Mill Creek design services, second by Board Member
Caldwell, passing on a vote of 3-0.
Mark Sneve presented and reviewed the December 2, 2009 Summary of Ongoing
Projects, Strand Associates, Inc. He recommends the purchase of 3 CSO Flowmeters and
the repair of three. Board Member Caldwell made the motion to purchase 3 flowmeters-
telemetry units and antennae and repair three units at a cost of $9,6000 plus freight,
second by Board Member Saegesser, passing on a vote of 3-0. Board Member Saegesser
questioned bullet point #3. Mark Sneve, Steve Keiber, and Mayor Galligan discussed
this. Board Member Saegesser noted the need for tracking reports. Mark Sneve will
report back. Mayor Galligan asked Steve Keiber to check what is causing the ras station
to have air in the lines. He also asked Steve to drive thru the plant looking at the mud
puddles.
Steve Keiber reported on the progress meeting. Mayor Galligan asked if the
administration building could be completed faster. Jorge Lanz said the water line needs
to be done. Jorge Lanz noted there is still a lot of dirt. Mac has been instructed to get it
out of the way. Mayor Galligan noted the need to get grass to grow.
City Engineer Miller said he has not been able to get cameras. He has had demos
on two, only receiving quotes from Brown Equipment in the amount of $162,365. He did
receive an offer to buy a demo truck for $161,000. It does have a better camera. He will
December 2, 2008 3
continue to work on this. Mayor Galligan said there is a need for a lift station service
truck. Engineer Miller noted he is not in the habit of giving away sewer taps.
Attorney Lewis has reviewed a request presented at the last meeting from Mr.
Keown for damages due to a sewer backup on March 28, 2008. The request was in the
amount of $6,577.60. Attorney Lewis has verified $3,917.60 in damages. Following
discussion, Board Member Saegesser made the motion to offer Mr. Keown $3,917.60 for
the sewer backup of March 28, 2008, second by Board Member Caldwell, passing on a
vote of 3-0.
Director Mattingly presented the delinquent account summary and the adjustment
affidavit for 11/18/2008 through 12/1/2008. Attorney Lewis is looking for the Ordinance
that covers adjustments. Mayor Galligan asked Director Mattingly to come up with
suggestions for a new Ordinance. Director Mattingly reported the delinquencies are
creeping up again, suggesting looking at an amnesty program, or looking into small
claims. It is a dire situation with $1,400,000 over 90 days, plus the liens. The practice of
the County collecting on liens was discussed. This is by State Statute. There is a need
for legislative change. A call will be made to IACT to inquire about amnesty programs.
Board Member Saegesser made the motion to approve the adjustments as presented,
second by Board Member Caldwell, passing on a vote of 3-0. Director Mattingly has a
meeting with Robert Miller Friday. It is hoped to get adjustments resolved and to better
be able balance with the Clerk Treasurer's Office.
Board Member Caldwell made the motion to adjourn at 4:55 P.M., second by
Board Member Saegesser, passing unanimously.
Bill Saegesser, Member
ATTEST:
;~>
Pegg er, Clerk Treasurer
Tom Galligan, Mayor