HomeMy WebLinkAbout11-18-2008CITY OF JEFFERSONVILLE
SANITARY SEWER BOARD
MINUTES OF MONDAY NOVEMBER 18, 2008
The Sanitary Sewer Board of the City of Jeffersonville met in regular session in
the Mayor's Conference Room in City Hall, Jeffersonville, Indiana on Monday,
November 18, 2008, at 3:00 P.M.
Mayor Tom Galligan called the meeting to order at 3:40 P.M. Board Members
Tom Galligan, Bill Saegesser and Jeffrey Caldwell were present. Also present were
Board Attorney Scott Lewis, City Engineer Bob Miller, Sewer Collection Office Director
Bill Mattingly, Rob Sartell representing EMC, Jorge Lanz representing Jacobi, Toombs
and Lanz, Len Ashack and Patty Yount representing Bernardin, Lochmueller &
Associates, Executive Assistant Dana Young, Assistant Engineer Andy Crouch, and
Deputy Clerk Treasurer Barbara Hollis.
Board Member Saegesser made the motion to approve the agenda with the
addition of Mr. Keown, second by Board Member Caldwell, passing on a vote of 3-0.
The minutes of November 3, 2008 were presented for approval. Board Member
Caldwell made the motion to approve the minutes as presented, second by Board Member
Saegesser, passing on a vote of 3-0.
The claim list with the addition of a claim to Dan Cristiani in the amount of
$13,532 and a claim to Flexible Materials in the amount of $570.61 was presented for
approval. Following discussion of the claims, Board Member Caldwell made the motion
to approve the claims as presented as well as the additional claims, second by Board
Member Saegesser, passing on a vote of 3-0.
Mr. Keown appeared before the Board to explain the sewer backup he
experienced March 28, 2008, presenting papers and pictures. Attorney Lewis will review
the paperwork.
Director Mattingly presented and explained the Delinquent Account Summary.
Director Mattingly next presented Affidavit of Sewer Adjustments dated October 14,
2008 and November 6, 2008. Director Mattingly has reviewed all adjustments and will
continue to audit adjustments. The liberal adjustment policy was reviewed. Attorney
Lewis will review the Ordinance. Following all discussion, Board Member Saegesser
made the motion to approve the adjustments dated October 14, 2008 and November 6,
2008, second by Board Member Caldwell, passing on a vote of 3-0. Director Mattingly
noted delinquent accounts have decreased by .38%. Board Member Caldwell feels
delinquency will not change until the water can be shut off. The Sewer Rate Ordinance
would have to be amended. Lien letter are sent out at 60 days. Director Mattingly called
attention to a claim payable to John Perkins with regard to gas receipts. This is
considered an unaccountable plan and must be taxed. He suggests a mileage
reimbursement report. Mayor Galligan said a pool car should be used. Director
Mattingly asked if the IACT expenses were authorized for John Perkins. Board Member
Caldwell replied they were. Director Mattingly explained the need for additional storage.
He presented a lease agreement for $48 a month. Attorney Lewis will review the
agreement. Board Member Caldwell suggests the use of imagining.
November 3, 2008 2
Kevin Taff of Blankenbeker & Sons appeared before the Board representing
Charlie Reisert and Murphy's Cove. His request is for sanitary sewers to 12 condo units.
Following discussion, Board Member Saegesser made the motion to allow the submittal
of plans and specification to City Engineer Miller and Jorge Lanz.
Jorge Lanz reported he is working with Mark Sneve regarding flows. Jorge then
explained change order -extra work agreement #2 for Happy Valley Pump Station &
Force Main Improvements. This is a clean up with a net decrease of $2,000. Board
Member Saegesser made the motion to approve the final change order Dan Cristiani
Excavating Company for the Happy Valley Project, second by Board Member Caldwell,
passing on a vote of 3-0. Jorge next requested approval of two contracts with Hagerty
Engineering. Board Member Saegesser made the motion to approve two contracts with
Hagerty Engineering as recommended by Jorge Lanz, second by Board Member
Caldwell, passing on a vote of 3-0.
Assistant Engineer Crouch reported the CAD is up and running.
Engineer Miller questioned billing following the payment of a tap in fee. The
minimum fee per month must be paid following the tap in payment. Engineer Miller is
looking at cameras and will have something to report on December 2, 2008.
Len Ashack is getting proposals for the lift stations. Jorge Lanz said the flow
chart of all pump stations is being working on.
Mayor Galligan asked Rob Sartell to TV the line by the railroad. There is a need
to have some idea of the condition of the line.
Patty Yount wishes all a Happy Thanksgiving.
Board Member Saegesser congratulated Mayor Galligan on receiving a sewer
grant.
Board Member Saegesser made the motion to adjourn at 4:45 P.M., second by
Board Mex,~ber Ca~well,~p~sing unanimously.
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Tom Galligan, Mayor
Jeffr~~'l~ald~vell, Mem
Bill Saegesser,
ATTEST:
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Peggy ~ er, Clerk Treasurer