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HomeMy WebLinkAbout11-03-2008CITY OF JEEFERSONVILLE SANITARY SEWER BOARD MINUTES OF NOVEMBER 3, 2008 The Sanitary Sewer Boazd of the City of Jeffersonville met in regular session in the Mayor's Conference Room in City Hall, Jeffersonville, Indiana on Monday, November 3, 2008, at 3:00 P.M. Mayor Tom Galligan called the meeting to order at 3:00 P.M. Board Members Tom Galligan, Bill Saegesser and Jeffrey Caldwell were present. Also present were Board ACComey Scott Lewis, City Engineer Bob Miller, Sewer Collection Office Director Bil] Mattingly, Jorge Lanz representing Jacobi, Toombs and Lanz, Mark Sneve representing Strand Associates, Len Ashack and Patty Yount representing Bernardin, Lochmueller & Associates, Assistant Engineer Andy Crouch, and Deputy Clerk Treasurer Barbara Hollis. Board Member Saegesser made the motion to approve the agenda second by Board Member Caldwell, passing on a vote of 3-0. The minutes of October 21, 2008 and October 7, 2008 were presented for approval. Boazd Member Caldwell made the motion to approve the minutes of October 21, 2008 as presented, second by Board Member Saegesser, passing on a vote of 3-0. Board Member Caldwell then made the motion to approve the minutes of October 7, 2008, second by Board Member Saegesser, passing on a vote of 3-0. The claim list was presented for approval. Deputy Hollis noted the claim payable to Jacobi, Toombs, and Lanz in the amount of $140,354.66 should have been listed as payable to Dan Cristiani Excavating for $114,327.]8 and Exce] Excavating in the amount of $26,027.48. Deputy Hollis asked that a claim in the amount of $2,205.00 payable to William E. Mattingly be added to the list. Deputy Hollis next explained the circumstances surrounding the claim to Spencer Machine and an insurance claim payment. Following all discussion, Board Member Caldwell made the motion Co approve the claims with the addition of the claim for William Mattingly, the corrections from Jacobi, Toombs, and Lanz to Excel Excavating and Dan Cristiani, deleting the Spencer Machine claim on the list in the amount of $24,299.57, adding Spencer Machine in the amount of $26,799.57, second by Board Member Saegesser, passing on a vote of 3-0 on al] but the F.xcel Excavating claim which passed on a vote of 2-0-1. Mayor Galligan abstained. Deputy Hollis presented a claim to H.J. Umbaugh & Associates in the amount of $5,150.00, and a claim to MAC Construction in [he amount of $620,997.00. to be paid from SRF Funds. Board Member Saegesser made the motion to approve the SRF claims as presented, second by Board Member Caldwell, passing on a vote of 3-0. Mr. Tom Tucker presented a letter explaining his concern for his sewer bill asking to have summer relief applied. He received summer relief for the water usage from May, June, and July. He feels the intention is for June, July, and August Mr. Tucker would like to see the summer sewer relief extended to 5 months. Director Mattingly agrees with Mr. Tucker. Boazd Member Saegesser has no problem looking at the request. He does not feel any relief should be given. Attorney Lewis noted this is in place by City Council Ordinance. Mayor Galligan feels if there is an Ordinance, it should be pertinent, and have consistency. Director Mattingly explained how the relief is given. New Albany November 3, 2008 gives relief for five months. Madison does not give any relief. Board Member Saegesser feels no relief should be given, as there is no fair way to do it. Board Member Caldwell said if there is an Ordinance on the books it needs to be enforced. He does feel it should be looked at. Attomey Lewis noted this Board does not pass Ordinances. They can suggest [he Council change [he Ordinance. Director Mattingly said the problem is that the sewer billing is one and one-half months behind the water reading. Mayor Galligan will review the Ordinance and get with the Ciry Council. Mark Sneve, Strand Associates, Inc., presented and reviewed the summary of ongoing projects report dated November 3, 2008. He called attention to the last bullet under Long Term CSO saying he feels the problem is due to bad design. Mayor Galligan requested John Herriford call to see if there is a new design available. Mark Sneve will report back a[ the next meeting. The three telemetry units [hat require repair aze collecting and storing data, the transmission of information is the problem. Jorge Lanz, Jacobi, Toombs and Lanz, presented and reviewed the status report dated November 3, 2008. Mayor Galligan noted the need to look at one manufacturer for lift stations, as there is a need for continuity. Len Ashack, Bernardin, Lochmueller & Associates, reviewed the monthly progress report dated November 3, 2008. The stress test was discussed. The Spring Street Lift Station was discussed. Jorge Lanz said it would eventually need to be redone. The difference between wet wells and dry wells was discussed. Maintenance issues and sampling were also discussed. Len Ashack reported the teleconference was an interesting conversation. Attomey Lewis presented a form of agreement between CDW and the City. Board Member Caldwell asked that a report be given at the next meeting. Mayor Galligan will do. A letter from IN Department of Environmental Management re: Notice Of Sufficiency (NOS) Rule 13 Permit Renewal was presented for filing. Director Mattingly presented the adjustment report for approval. He feels there is no control as al] in the office have the ability to approve adjustments. Mayor Galligan feels Director Mattingly and the Sanitary Sewer Board should approve all adjustments. The list will be considered at the next meeting, as [he Board has not had time for review. Board Member Caldwell made the motion to adjourn at 4:30 P.M., second by Boar j,~q"~'mber Sae esser, assing unanimously. (~' tl G~~K Tom Galligan,M/ayo/r ~ ~U' Je (~aldwell, Membet Bill Saegesser, Me er ^ATTEST: nn ~~~~ ' ~3tE01,C,U (~ zm[.zti Pegg Ider, Clerk Treasurer