HomeMy WebLinkAbout08-05-2008CITY OF JEFFERSONVILLE
SANITARY SEWER BOARD MINUTES
August 5, 2008
The Sanitary Sewer Boazd of the City of Jeffersonville met in regular session in
[he Mayor's Conference Room in City Hall, Jeffersonville, Indiana on Tuesday, August
5, 2008, at 3:00 P.M.
Mayor Tom Galligan called the meeting to order at 3:15 P.M. Board Members
Tom Galligan, Bil] Saegesser and Jeffrey Caldwell were present. Also present were
Board ACtomey Scott Lewis, CiTy Engineer Bob Miller, Sewer Collection Office Director
Bill Mattingly, Rob Sartell representing EMC, Jorge Lanz and Josh Hillman representing
Jacobi, Toombs and Lanz, Mark Sneve representing Strand Associates, Len Ashack
representing Bernardiq Lochmueller .& Associates, Consultant Robert Miller, Executive
Assistant Dana Young, and Deputy Clerk Treasurer Barbara Hollis.
Board Member Saegesser made the motion to approve the agenda with [he
addition of Annexation Area `F' -Evergreen Circle Sewers Bid Opening, second by
Board Member Caldwell, passing on a vote of 3-0.
The minutes of July 17, 2008 were presented for approval. Boazd Member
Caldwell made the motion to approve the minutes as presented, second by Mayor
Galligan, passing on a vote of 2-0-1. Board Member Saegesser abstained, as he did not
attend the meeting.
The claim list was presented for approval. City Engineer Bob Miller presented a
clam payable [o Mac Construction for $213,453.00 (SFR) and Attorney Lewis presented
a claim payable to Boehl Stoker & Graves in the amount of $437.50. Following
discussion of the claims, Board Member Caldwell made the motion to approve the claims
as presented as well as the additional claims, second by Board Member Saegesser,
passing on a vote of 2-0.
Josh Hillman of Jacobi, Toombs, and Lanz opened bids for Annexation Area `F'-
t~%ergreen Circle Sewers as follows:
American Contracting - $618,610.00
Coffman Construction - $498,940.40
Cornell Harbison Excavating - $521,085.00
Dan Cris6ani Excavating - $379,950.00
Excel Excavating - $456,668.00
EZ Construction - $651,394.00
Infrastructure Systems - $514,689.50
Larry Doyle & Associates - $ 727,920.00
Mac Constmction - $442,188.00
Pace Contracting - $554,340.00
Temple & Temple Excavating - $866,379.00
TSI Paving - $627,440.87
Board Member Saegesser made the motion to take the bids under advisement
pending engineer and attorney review, second by Board Member Caldwell, passing on a
vote of 3-0.
August 5, 2008
Jorge Lanz of Jacobi, Toombs, and Lanz presented and reviewed the
Jeffersonville Sanitary Sewer Projects Status Report of August 5, 2008, noting the print
in blue is what is new. Board Member Saegesser made the motion [o take the North
W WTP RFQ's under advisement, second by Boazd Member Caldwell, passing on a vote
of 3-0.
Mark Sneve, P.E., Strand Associates, Inc. presented and reviewed the summary of
ongoing projects dated August 5, 2008. He presented [he previously approved change
order No. 2 for Riverport No. 2 Pump Station Replacement for signatures. Board
Member Saegesser requested a review of [he meeting with Louisville MSD. Len Ashack
noted both sides agreed not to accept the designation of a sensitive area, and to proceed
with the CSO plan. Kentucky and Indiana seem to be on [he same page. He does feel
Indiana is ahead. Boazd Member Saegesser recommends keeping communications open.
Mazk Sneve said it was agreed to hold regulaz meetings.
Rob Sartell of EMC presented and reviewed the EMC Report 8-5-08. The UV
System has been repaired at a cost of $12,129. Rob presented a quote from Teknon
Controls regarding sludge building panelview, lift station telemetry in [he amount of
$5,380.
Steve Keiber presented and reviewed the progress meeting minutes of 7/17/08.
He does feel there are things that can be done with the dirt. Jorge Lanz asked how the
CiCy was notified of the problem with the dirt. Steve Keiber explained it was by email
which he will get copies to the Board. He does believe Mac Construction made the
contact.
City Engineer Bob Miller has been receiving many calls regarding the letters John
Perkins mailed. He does ask whose problem aze the "T-Wyes". Mayor Galligan said it is
up ro the property owner.
Len Ashack reviewed the EPA tour of July 23, 2008. It appeazs they are
comfortable with the City's approach. It is the intent to try to work with the City. He
feels it was worthwhile for everybody. He hopes to have alternatives by [he end of the
month.
Bill Mattingly presented the adjustments report noting the ACH download of July
3 was not done prior to billing. He has called Hal Kovert on the remodel of the billing
office. He has not heazd back. Fiscal yeaz 2007 books are ready to close. Robert Miller
has prepared a comprehensive report, which he reviewed. Robert Miller noted the
payable of $21,999 to Che City. He also noted the system to reconcile with the Clerk
Treasurer's Office is good. Bill Mattingly said the Stale Board Of Accounts requires the
adjustments to be signed by the Boazd. A form will be prepared. Pre-lien letters for past
due amounts between $600 and $800 aze being worked on. John Perkins is doing a good
job. There is $1,200,000 in outstanding receivable. Receivable of $600,000 aze over 90
days. There is a need [o get aggressive. Consideration is being given to publishing a
delinquent list. Boazd Member Saegesser applauds the efforts. Bill Mattingly announced
as of August 21, 2008 the Sewer office will accept automatlc drafts and will begin
gazbage can billings.
Attorney Lewis reviewed an email from Jodie Woods regazding Pinnacle
Properties and City of Jeffersonville. This case is awaiting a Supreme Court decision.
August 5, 2008
Mayor Galligan asked Rob Sartell if the sampler had been found. Rob replied it
had not. A confined entry has been done. Rob feels the design of the hanger is wrong.
Mayor Galligan will talk with the employees.
Board Member Saegesser suggests Jerry Acey be invited to the noon lunch
meeting two weeks from today. Dana Young will do the invitation.
Board Member Saegesser made the motion to adjourn at 4:40 P.M, second by
of 3-0.
ATTEST:
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Pegg 'lder, Clerk Treasurer