HomeMy WebLinkAbout10-07-2008CITY OF JEFFERSONVILLE
SANITARY SEWER BOARD
MINUTES OF OCTOBER 7, 2008
The Sanitazy Sewer Board of the City of Jeffersonville met in regulaz session in
the Mayor's Conference Room in Ciry Hall, Jeffersonville, Indiana on Tuesday, October
7, 2008, at 3:00 P.M.
Mayor Tom Galligan called the meeting to order at 3:15 BM Board Members
Tom Galligaq Bil] Saegesser and Jeffrey Caldwell were present. Also present were
Board Attorney Scott Lewis, City Engineer Bob Miller, Sewer Collection OfSce Director
Bill Mattingly, Mike Meyer representing EMC, Jorge Lanz representing Jacobi, Toombs
and Lanz, Len Ashack and Patty Yount representing Bemazdiq Lochmueller &
Associates, Mark Sneve representing Strand Associates, Inc. Steve Keiber representing
HDR/Quest, Executive Assistant Dana Young, Communications Director Larry Thomas,
Planning and Zoning Director Jim Urban, Assistant Engineer Andy Crouch, Annexation
Coordinator Rick Lovan, and Deputy Clerk Treasurer Barbara Hollis.
Boazd Member Saegesser made the motion to approve the agenda with the
addition of David Blankenbeker, second by Board Member Caldwell, passing on a vote
of 3-0.
The minutes of September 16, 2008 were presented for approval. Board Member
Caldwell made the motion to approve the minutes as presented, second by Board Member
Saegesser, passing on a vote of 3-0. The previously tabled minutes of August 19, 2008
were presented for approval. Board Member Caldwell made the motion to approve the
minutes of August 19, 2008 as presented, second by Boazd Member Saegesser, passing
on a vote of 2-0-1. Mayor Galligan abstained.
The claims list was presented for approval. Director Mattingly explained the
previously tabled claim to Keystone. The claim to the City of Jeffersonville for PILOT
funds was also discussed. A[ the conclusion of all discussion, Board Member Saegesser
made the motion to approve the claims as presented, second by Boazd Member Caldwell,
passing on a vote of 2-0.
David Blankenbeker and Greg Fifer, representing Gilmore Cons[mction, updated
the Boazd with regard to the proposal for the extension of sewer lines to the Hexb Lewis
Road interceptor. The price is on hold until October 23, 2008. The easement situation
was also discussed. Following all discussion, Board Member Saegesser made the motion
to authorize Mayor Galligan [o sign the agreement with Gilmore Construction for the
extension of sewer lines to the Herb Lewis Road interceptor at a 60 (Gilmore)/40 (City)
actual cost shaze, second by Board Member Caldwell, passing on a vote of 2-0-1. Mayor
Galligan abstained. Board Member Saegesser then made the motion to authorize the
purchase of required easements up to the appraised value with Gilmore Construction
providing 60% and the City 40%, second by Boazd Member Caldwell, passing on a vote
of 3-0.
Assistant Engineer Andy Crouch appeared before the Board [o request the
purchase of Auto-Cad (Engineering Program) at a cost of $6,941.20. Planning and
Zoning Director Jim Urban explained the advantages of have the system, including
importing into the GIS system. Following all discussion, Board Member Saegesser made
October 7, 2005
the motion to authorize the purchase of line license auto cad system from DLT Solution,
at a wst of up to $7,000, second by Board Member Caldwell, passing on a vote of 3-0.
Board Member Saegesser voiced concern for a plan for cost shazing from other users.
Steve Keiber of Quest presented and reviewed [he Wastewater Treatment Plant
50% Expansion, progress meeting minutes dated, September 18, 2008. Jorge Lanz asked
about the request for a price for clarifier #6. Steve Keiber is working on this.
Jorge Lanz of Jacobi, Toombs and Lanz, Inc. presented and reviewed the
Jeffersonville Sanitary Sewer Projects Status Report dated October 7, 2008. Jorge Lanz
reviewed change order-extra work agreement no. 1 for Annex Area `F'-Evergreen Circle
Sewers in the amount of $1,475.00, recommending approval. Boazd Member Saegesser
made the motion to approve change order #1 as presented, second by Boazd Member
Caldwell, passing on a vote of 3-0. Jorge questioned a strong chemical odor experienced
when a wet well was open at the Silver Creek Industrial Park. Mike Meyer will
investigate.
Mark Sneve of Strand presented and reviewed the Summary of Ongoing Projects,
dated October 7, 2008. Following review it was found no[ enough electric would be
generated and it would no[ be cost efficient. Board Member Saegesser inquired about a
SOP for flow meters. Mark Sneve will do. Mayor Galligan asked if Information
Technology Director Roger Hardy has been helpful. Mark Sneve replied he has been a
tremendous help.
Director Bill Mattingly presented [he adjustment report for the month of
September 23, 2008 with [he affidavit. Director Mattingly explained the aged trial
balance, explaining receivable. Director Mattingly has experienced problems with the
County Treasurer on reporting. Director Mattingly does no[ feel there is good internal
control with regard to expenditures. One concern is for gasoline and conference cos[
with no documentation. Director Mattingly noted the downloading from the Clerk
Treasurer's Office is not working. Robert Miller has been a valuable resource, however
his time should be able to be cut down. He has been instrumental in getting to the end of
2007.
Len Ashack of Bemardin Lochmueller & Associates reviewed monthly progress
report dated October 7, 2008. He noted a CSO flow meter system for maintenance is
needed. Mayor Galligan will see Chis gets worked on. There is a need to start seriously
talking about language with the Federal Government.
Engineer Bob Miller said he is still working on a generator for the lift station.
Mayor Galligan feels there is a need to get a generator on every lift station. Boazd
Member Saegesser feels it is unreasonable to have a generator at every lifr station. Len
Ashack said the EPA is asking this type of question. Portable pumps and pump-arounds
are needed. Engineer Miller said he looked at one TV truck He noted the need for a
couple of/a [on trucks. Mayor Galligan said he should look at buying new.
Director Mattingly noted Robert Miller has recently been appointed to a major
non-profit organization as CFO.
Mike Meyer presented the plant report, giving a storm report. There were only
two minor backups during the electric outage. Mayor Galligan noted [he need for a
system that can be operated without an electrician and a need for a strategic plan. The
cost of generators and the cost [o rent were discussed.
October 7, 2008
Boazd Member Saegesser made the motion to sign off on the sewer adjustments
thru September 23, 2008, second by Board Member Saegesser, passing on a vote of 3-0.
Board Member Caldwell made ~hr ^~^tion to adjourn at 4:A0 P.M, second by
ATTEST:
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Peggy WV'ilder, Clerk Treasurer