HomeMy WebLinkAbout10-21-2008SANITARY SEWER BOARD MEETING AGENDA
MEETING: TUESDAY OCTOBER 21, 2008
3:00; MAYOR'S CONFERENCE ROOM; 2ND FLOOR, ROOM 230
NEW CITY HALL; JEFFERSONVILLE, IN 47150
1) Call to Order by Executive Member
2) Roll Call
3) Approval of Agenda
4) Approval of Minutes
5) Approval of Claims
6) Old Business
7) New Business
A) Eric Bartley, Land Design &. Development Orchazd Hills Condos -Capacity
RequesC
8) Consultant and Engineer Reports
9) City Engineer Reports
10) Boazd Member Comments
11) Adjournment
CITY OFJEFFERSONVILLE
SANITARY SEWER BOARD
MINUTES OF OCTOBER 7, 2008
The Sanitary Sewer Board of [he City of Jeffersonville met in regulaz session in
the Mayor's Conference Room in City Hall, Jeffersonville, Indiana on Tuesday, October
7, 2008, at 3:00 P.M.
Mayor Tom Galligan called the meeting to order at 3:15 P.M. Boazd Members
Tom Galligan, Bill Saegesser and Jeffrey Caldwell were present. Also present were
Board Attorney Scott Lewis, City Engineer Bob Miller, Sewer Collection Office Director
Bi11 Mattingly, Mike Meyer representing EMC, Jorge Lanz representing Jacobi, Toombs
.and Lanz, Len Ashack and Patty Yount representing Bemardin, Lochmueller &
Associates, Mazk Sneve representing Strand Associates, Inc. Steve Keiber representing
HDR/Quest, Executive Assistant Dana Young, Communications Director Larry Thomas,
Planning and Zoning Director Jim Urban, Assistant Engineer Andy Crouch, Annexation
Coordinator Rick Lovan, and Deputy Clerk Treasurer Barbara Hollis.
Board Member Saegesser made the motion to approve the agenda with the
addition of David Blankenbeker, second by Board Member Caldwell, passing on a vote
of 3-0.
The minutes of September 16, 2008 were presented for approval. Board Member
Caldwell made the motion to approve the minutes as presented, second by Board Member
Saegesser, passing on a vote of 3-0. The previously tabled minutes of August 19, 2008
were presented for approval. Boazd Member Caldwell made the motion to approve the
minutes of August 19,. 2008 as presented, second by Board Member Saegesser, passing
on a vote of 2-0-1. Mayor Galligan abstained.
The claims list was presented for approval. Director Mattingly explained the
previously tabled claim to Keystone. The claim to the City of Jeffersonville for PILOT
funds was also discussed. At the conclusion of all discussion, Board Member Saegesser
made the motion to approve the claims as presented, second by Board Member Caldwell,
passing on a vote of 2-0.
David Blankenbeker and Greg Fifer, representing Gilmore Construction, updated
the Boazd with regard to the proposal for the extension of sewer lines to the Herb Lewis
Road interceptor. The price is on hold until October 23, 2008. The easement situation
was also discussed. Following all discussion, Board Member Saegesser made the motion
to authorize Mayor Galligan to sign the agreement with Gilmore Cons[mction for the
extension of sewer lines [o the Herb Lewis Road interceptor at a 60 (Gilmore)/40 (City)
actual cost share, second by Board Member Caldwell, passing on a vote of 2-0-I. Mayor
Galligan abstained. Board Member Saegesser then made the motion to authorize the
purchase of required easements up to the appraised value with Gilmore Construction
providing 60% and the City 40%, second by Board Member Caldwell, passing on a vote
of 3-0.
Assistant Engineer Andy Crouch appeared before the Board to request the
purchase of Auto-Cad (Engineering Program) at a cost of $6,941.20. Planning and
Zoning Director Jim Urban explained the advantages of have the system, including
importing into the GIS system. Following all discussion, Board Member Saegesser made
October 7, 2008
[he motion to authorize the purchase of line license auto cad system from DLT Solution,
at a cost of up to $7,000, second by Boazd Member Caldwell, passing on a vote of 3-0.
Board Member Saegesser voiced concern for a plan for cos[ shazing from other users.
Steve Keiber of Quest presented and reviewed the Wastewater Treatment Planl
50% Expansion, progress meeting minutes dated, September 18, 2008. Jorge Lanz asked
about the request for a price for clazifier #6. Steve Keiber is working on this.
Jorge Lanz of Jacobi, Toombs and Lanz, Inc. presented and reviewed the
Jeffersonville Sanitary Sewer Projects Status Report dated October 7, 2008. Jorge Lanz
reviewed change order-extra work agreement no. 1 for Annex Area `F'-Evergreen Circle
Sewers in the amount of $1,475.00, recommending approval. Board Member Saegesser
made the motion to approve change order #1 as presented, second by Boazd Member
Caldwell, passing on a vote of 3-0. Jorge questioned a strong chemical odor experienced
when a wet well was open at [he Silver Creek Industrial Pazk. Mike Meyer will
investigate.
Mark Sneve of Strand presented and reviewed the Summary of Ongoing Projects,
dated October 7, 2008. Following review it was found not enough electric would be
generated and it would not be cost efficient Board Member Saegesser inquired about a
SOP for flow meters. Mark Sneve will do. Mayor Galligan asked if Information
Technology Director Roger Hardy has been helpful. Mark Sneve replied he has been a
tremendous help.
Director Bill Mattingly presented the adjustment report for the month of
September 23, 2008 with the affidavit. Director Mattingly explained [he aged trial
balance, explaining receivable. Director Mattingly has experienced problems with the
County Treasurer on reporting. Director Mattingly does not fee] there is good internal
control with regazd to expenditures. One concern is for gasoline and conference cost
with no documentation. Director Mattingly noted the downloading from the Clerk
Treasurer's Office is not working. Robert Miller has been a valuable resource, however
his time should be able to be cut down. He has been instrumental in getting to the end of
2007.
Len Ashack of Bernardin Lochmueller & Associates reviewed monthly progress
report dated October 7, 2008. He noted a CSO flow meter system for maintenance is
needed. Mayor Galligan will see this gets worked on. There is a need to start seriously
talking about language with the Federal Government.
Engineer Bob Miller said he is still working on a generator for the lift station.
Mayor Galligan feels there is a need to get a generator on every lift station. Board
Member Saegesser feels it is unreasonable to have a generator at every lift station. Len
Ashack said the EPA is asking [his type of question. Portable pumps and pump-arounds
aze needed. Engineer Miller said he looked at one TV track He noted the need for a
couple of/< ton [rucks. Mayor Galligan said he should look at buying new.
Director Mattingly noted Robert Miller has recently been appointed to a major
non-profit organization as CFO.
Mike Meyer presented the plant report, giving a storm report. There were only
two minor backups during the electric outage. Mayor Galligan noted the need for a
system [hat can be operated without an elec[dcian and a need for a strategic plan. The
cost of generators and the cost [o rent were discussed.
October 7, 2008
Board Member Saegesser made the motion to sign off on the sewer adjustments
thru September 23, 2008, second by Board Member Saegesser, passing on a vote of 3-0.
Board Member Caldwell made [he motion [o adjourn a[ 4:40 P.M., second by
Boazd Member Saegesser, passing unanimously.
Tom Galligan,
Jeffrey Caldwell, Member
Bill Saegesser, Member
ATTEST:
Peggy Wilder, Clerk Treasurer
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