HomeMy WebLinkAbout08-19-2008CITY OF JEFFERSONVILLE
SANITARY SEWER BOARD
MINUTES OF AUGUST 19, 2008
The Sanitary Sewer Boazd of the City of 7effersonville met in regulaz session in
the Mayor's Conference Room in City Hall, Jeffersonville, Indiana on Tuesday, August
19, 2008, at 3:00 P.M.
Boazd Member Jeffrey Caldwell called the meeting to order at 3:10 P.M. Boazd
Members Bill Saegesser and Jeffrey Caldwell were present. Mayor Tom Galligan was
absent. Also present were Boazd Attorney Scott Lewis, Sewer Collection Office Director
Bill Mattingly, Rob Sartell represenfing EMC, Jorge Lanz and Josh Hillman representing
Jacobi, Toombs and Lanz, Len Ashack and Patty Yount representing Bemardin,
Lochmueller & Associates, Executive Assistant Dana Young, Communications Director
Larry Thomas, and Deputy Clerk Treasurer Bazbaza Hollis.
Board Member Saegesser made the motion to approve the agenda with the
addition of Greg Fifers with apublic-private agreement, and John Perkins regarding
delinquent accounts, second by Boazd Member Caldwell, passing on a vote of 2-0.
The minutes of August 5, 2008 were presented for approval. Board Member
Saegesser made the motion to approve the minutes as presented, second by Boazd
Member Caldwell, passing on a vote of 2-0.
The claims were presented for approval along with the following additional
claims: Bill Mattingly $3,167.50, Excel Excavating $15,300.00, Mac Construction
$277,869.45 (SRF), and Mac Construction $231,829.77 (SRF). Following discussion of
the claims, Board Member Saegesser made the motion to approve the claim list as
presented, excluding the Keystone claim in the amount of $$3,150.00, as well as the
additional claims, second by Board Member Caldwell, passing on a vote of 2-0.
Greg Fifer, Attorney representing Gilmore Construction, presented a
public/private agreement between the City of Jeffersonville and Gilmore Construction.
Engineer Lanz has been working on this, explaining it would result in a savings of
$75,000 to $80,000 to the City. Attorney Lewis recommends taking this under
advisement. This is scheduled for a public heazing on September 2, 2008. Boazd
Member Saegesser made the motion to take the agreement under advisement pending
review by the Board Attomey and Engineers, second by Board Member Caldwell,
passing on a vote of 2-0.
Sohn Perkins presented and reviewed a delinquent accounts report. Manager
Mattingly noted there has been quite a bit of collection activity due to John Perkins'
work. Following discussion, Board Member Saegesser made the motion to issue letters
to the top 26 delinquent that iP payment is not received the intent is to issue a press
relaase to the Evening News and Courier Journal, second by Board Member Caldwell,
passing on a vote of 2-0. Board Member Saegesser said he continues to appreciate John's
efforts.
Mr. Jim Wesp, owner of What-A-Wash Caz Wash appeared before the Board to
appeal sewer rates. Mr. Wesp made a video presentation explaining the reverse osmosis
system and the car wash procedures. Board Member Saegesser said clean water is not
wanted in the sewer system. He does not have [o discharge RO water to the sewer
August 19, 2008
system. He would have to have an IDEM permit. Board Member Saegesser does not feel
the Ordinance would permit Mr. Wesps' request. Attorney Lewis warns against making
an exception.
Engineer Jorge Lanz presented and recommended approval for Change Order-
Extra Work Agreement No. 4 for Happy Valley Pump Station & Force Main
Improvements to Dan Cristiani Excavating Company, Inc., in the amount of $4,540.
Boazd Member Saegesser made the motion to approve the order as presented, second by
Boazd Member Caldwell, passing on a vote of 2-0.
Engineer Josh Hillman reviewed the bids opened at the last meeting for
Annexation Area "F"-Evergreen Cirole Sewers, recommending the award go to Dan
Cristiani Excavating. Attorney Lewis has reviewed and approves the document. Boazd
Member Saegesser made the motion to awazd the bid for Annexation Area "F"-
Evergreen Circle Sewers to Dan Cristiani Excavating in the amount of $379,950.
Engineer Josh Hillman introduced Melissa Woods with River Hills who explained
the grant application for the New Chapel Sewer Project. A confirmation allocation of
$288,784 is necessary to match the potential grant of $500,000. Engineer Jorge Lanz
recommends earmazking $300,000. A commitment has been made to this project. Board
Member Saegesser announced a disclaimer that his daughter-in-law is [he Director of
River Hills. Board Member Saegesser then made the motion to allocates $300,000 of
Sewer Operating and Maintenance funds to match a CFF grant for the New Chapel Sewer
Project, second by Board Member Caldwell, passing on a vote of 2-0. Engineer Josh
Hillman, explaining the lift station property needs [o be acquired, said Frank Gottbrath
has offered to donate the property for the waiver of three tap fees. The Board, by
consensus, is willing to negotiate with Mr. Gottbrath.
Rob Sartell noted the plant has received a 96% rating following an IDEM safety
inspection.
Director Mattingly presented the Adjustment Entry Batch List dated August 14,
2008, in the amount of $17,029.63. Board Member Saegesser made the motion to
approve the adjustments as presented, second by Boazd Member Caldwell, passing on a
vote of 2-0. Director Mattingly said the automatic draft process is finalized. This has
been a demand. Boazd Member Saegesser appreciated the progress being done by
Director Mattingly and John Perkins.
John Perkins requests the Board consider moving the billing office counter
forward to provide for additional desks. Director Mattingly feels this may be a
distraction. Jolm Perkins will provide a floor plan. Director Mattingly has contacted
Architect Hal Kovert for an opinion.
Board Member Saegesser made the motion to adjourn at 4:22 P.M., second by
Boazd Member Caldwell, passing unanimously.
Tom Galligan, Mayor
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Jeff~ey/CpidwelX, Member
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August 19, 2008
Bill Saegesseq Member
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Pegg~i!Ilder, Clerk Treasurer