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HomeMy WebLinkAbout09-16-2008CITY OF JEFFERSONVILLE SANITARY SEWER BOARD MINUTES OF SEPTEMBER 16, 2005 The Sanitary Sewer Boazd of the City of Jeffersonville met in regulaz session in the Mayor's Conference Room in City Hall, Jeffersonville, Indiana on Tuesday, September 16, 2008, at 3:00 P.M. Mayor Tom Galligan called [he meeting to order at 3:30 P.M. Boazd Members Tom Galligan, Bill Saegesser and Jeffrey Caldwell were present. Also present were Boazd Attorney Scott Lewis, City Engineer Bob Miller, Sewer Collection Office Director Bill Mattingly, Rob Sartell representing EMC, Jorge Lanz representing Jacobi, Toombs and Lanz, Len Ashack and Patty Yount representing Bemardin, Lochmueller & Associates, Executive Assistant Dana Young, and DepuTy Clerk Treasurer Bazbaza Hollis. Board Member Saegesser made the motion to approve [he agenda with [he deletion of Dave Roy, and the addition of Bill Mattingly, John Perkins, and flow meter discussion and letter, second by Board Member Caldwell, passing on a vote of 3-0. The minutes of September 2, 2008 were presented for approval. Boazd Member Saegesser made the motion to approve [he minutes as presented, second by Mayor Galligan, passing on a vote of 3-0. The claim list was presented for approval. City Engineer Bob Miller presented additional claims for consideration: Heritage Engineering - $1,843.50, Heritage Engineering - $2,974.50, Shrewsbetry and Associates - $727.27, Striegel Asphalt - $1,586.00, Larry Cain - $10,614.17, and Bill Mattingly - $2,353.75. Board Member Saegesser questioned the claim to Robert Lynn, noting [he need for a procedure. The claim in the amount of $1,200 payable to Keystone was also discussed. Following all discussion of the claims, Board Member Saegesser made the motion to [able the claim to Robert Lynn and the claim to Keystone in the amount of $1,200 approve the remainder of the claim list as presented, and the additional claims, second by Board Member Caldwell, passing on a vote of 3-0. Mayor Galligan expressed concern over the number of additional claims. Following discussion of the claim list procedure, the request was made to hold the claims not available for the list for the following meeting. Greg Fifer, Attomey representing Gilmore Construction, presented original proof of publication documents. Attorney Fifer ran thm the highlights of a proposal for a public private partnership agreement. The proposal is fora 60/40 split of the cost of the project The cost to the City is to be 40%. Surveyor David Blankenbeker added further explanation to the project. Mayor Galligan then asked for public comment on the City to take proposals ro run sewers lines [o the Herb Lewis Road interceptor. No comment was voiced. Board Member Saegesser made [he motion to approve the public-private agreement submitted by Gilmore Construction, Inc, contingent upon review by Board Attorney Lewis, second by Board Member Caldwell, passing on a vote of 3-0. Bill Mattingly reported he has talked with Davy Roy regarding his request for summer relief for a nursery. It was suggested he put in a meter for watering. Bill Mattingly presented a sample affidavit to be used with the monthly adjustment lists. A written policy is needed for adjustments. September 16, 2008 John Perkins presented sample pre-lien letters, saying Recorder Dick Jones has been very helpful with the research. The Treasurer's Office has been less than helpful, saying personnel are nor available. A total of $90,318 has been filed. It would be the Board's decision to use City Court for collection action. Board Member Saegesser appreciates John's work and [he coverage done by the Evening News. At the conclusion of all discussion, Board Member Saegesser made the motion to authorize Attorney Lewis to work with John Perkins to work on court action to collect delinquent sewer bills, second by Board Member Caldwell, passing on a vote of 3-0. Len Ashack reviewed proposals from Gripp Incorporated, BL Anderson Company, and Teledyne Isco, for ISCO 2150 Area Velocity Flow Meters and options, recommending the Isco Flow Meters from Gripp and the service proposal from Gripp with the $45,026 option. Following discussion, Board Member Saegesser made the motion to accept [he recommendation of Len Ashack after consent for a time extension with L. Cain, second by Board Member Caldwell, passing on a vote of 3-0. Len Ashack presented and explained a letter to Mr. Jerry Dittmer, Chief, Municipal Permits Section of IDEM RE: Request for Permit Modification. Jorge Lanz raised the issue of placement, explaining the right of way has not been obtained. A meeting is scheduled for next Tuesday. At the conclusion of all discussion, Board Member Saegesser made the motion to authorize Mayor Galligan [o sign the letter requesting outfall change, as presented, second by Boazd Member Caldwell, passing on a vote of 3-0. Jorge Lanz asked if this is the alternative. Len Ashack feels they should have both locafions. Jorge Lanz said if both can be kept they should. There will be further discussion. Jorge Lanz presented and explained a letter from Team Contracting regazding Sellers Court. Jorge Lanz wants to make sure the contract warranty time period does not run out, suggesting the warranty be extended. Mayor Galligan feels where the asphalt is down it needs to be checked, compacted and patched. It should be core checked. Ciry Engineer Miller does not feel this is unreasonable and a letter should be sent to the surety company regarding the bond. Board Member Saegesser suggests Jacobi, Toombs, and Lanz mark across the azea that needs to be inspected. Following all discussion, Board Member Saegesser made the motion to authorize Jorge Lanz to send a letter to Team Contracting regarding Sellers Court and authorize Attomey Lewis to send a letter to the bonding company regazding an investigation into repair techniques to Sellers Court before the Ciry will accept the street, second by Board Member Caldwell, passing on a vote of 3-0. Jorge Lanz requests the Sewer Project Manager be instructed to have al] engineers proceed in the direction of a north plan[ and get realistic alternatives. Jorge Lanz believes a north facility is fundamental to economic development and that needs to be broken apart from whatever has to be done with the EPA. There is a need for a focus. At the conclusion of all discussion, Boazd Member Saegesser made the motion that the long- term control plan is to have a north wastewater treatment plant to maximize CSO treatment at the downtown plant, second by Board Member Caldwell, passing on a vote of 3-0. Rob Sartell reported EMC is working azound the clock with the power outages due to the recent storm. He has no record of any backup complaints. Mayor Galligan needs to know what KW is needed to run each lifr station. Rob Sartell said there is a September 16, 2008 need to have the capability to pump around on the older stations. Mayor Galligan noted the need to have e systematic approach. Rob Sartell will provide KW to City Engineer Miller. Rob Sar[ell said he could use another pick-up truck. He was told [o call City Engineer Miller to find one. Rob Sartel] will provide all vehicle information at the next meeting. There is a need For a price and bid specs on a new truck. Bo Member Saegesser made the motion to adjourn at 4:55 P.M., second by Bgarcjiiber Q~d~ygljgp~sing unanimously. ATTEST: Pegg ilder, Clerk Treasurer