HomeMy WebLinkAbout08-05-2008SANITARY SEWER BOARD MEETING AGENDA
MEETING: TUESDAY August 5, 2008
3:00; MAYOR'S CONFERENCE ROOM; 2ND FLOOR, ROOM 230
NEW CITY HALL; JEFFERSONVILLE, IN 47150
1) Call to Order by Executive Member
2) ROIL Call
3) Approval of Agenda
4) Approval of Minutes
5) Approval of Claims
6) Old Business
7) New Business
8) Consultant and Engineer Reports
9) City Engineer Reports
10) Board Member Comments
11) Adjournment
CITY OF JEFFERSONVILLE
SANITARY SEWER BOARD
MINUTES OF July 17, 2005
The Sanitary Sewer Boazd of the City of Jeffersonville met in regular session in
the Mayor's Conference Room in City Hall, Jeffersonville, Indiana on Thursday, July 17,
2008, at 3:00 P.M.
Mayor Tom Galligan called the meeting to order at 3:10 P.M. Board Members
Tom Galligan, and Jeffrey Caldwell were present. Boazd Member Bill Saegesser was not
present. Also present were Board Attomey Scott Lewis, City Engineer Bob Miller,
Sewer Collection Office Director Bill Mattingly, Rob Sartell representing EMC, Jorge
Lanz representing Jacobi, Toombs and Lanz, Len Ashack and Patty Yount representing
Bernardin, Lochmueller & Associates, Robert Miller, Executive Assistant Dana Young,
Councilperson Ron Grooms, Sohn Perkins, and Deputy Clerk Treasurer Barbara Hollis.
Board Member Caldwell made the motion to approve the agenda with the addition
of John Perkins under New Business, second by Mayor Galligan, passing on a vote of 2-
0.
The minutes of June 17, 2008 and July 1, 2008 were presented for approval.
Boazd Member Caldwell made the motion to approve [he minutes of June 17, 2008 as
presented, second by Mayor Galligan, passing on a vote of 2-0. Board Member Caldwell
then made the motion to approve the minutes of July 1, 2008 as presented, second by
Mayor Galligan, passing on a vote of 2-0.
City Engineer Bob Miller presented additional claims for consideration: Duke
Energy $2,743.00, Mac Construction $155,461.04 (SRF), and Harping Steel $250.00 (O
& M). Board Attomey Lewis presented a claim to the Evening News for $83.12.
Following discussion of the claims, Board Member Caldwell made the motion to approve
the claims as presented as well as the additional claims, second by Mayor Galligan,
passing on a vote of 2-0. Engineer Miller then presented a claim to Excel Excavating for
$58,116.42 (Improvement). Board Member Caldwell made the motion [o approve the
claim contingent upon written approval from Boazd Member Saegesser, second by Mayor
Galligan. The vote on the motion was 1-0-1. Mayor Galligan abstained.
John Perkins reported that he and Josh Hillman of Jacobi. Toombs and Lanz have
reviewed homes on Sundancer and all have access. He has prepared 25 letters to be sent
to those within 300 feet. An additional 400 feet of line needs to be laid on Utica
Sellersburg Road. He feels there are at least 27 homes in Utica that have not paid tap
fees and at ]east 8 on Loma Vista. Board Member Caldwell questioned the time frame to
bill for [he taps. Attomey Lewis explained the doctrine of lapses saying he sees a lot of
legal problems.
Jorge Lanz presented and explained a summary of SRF funding.
Rob Sartell has received a quote to repair the mixer in the amount of $1,190. The
10th Street pump has been received and is at the plant, ready to be installed He has
received a letter saying that EMC is willing to pay $2,000 for the deductible. Mayoc
Galligan asked if EMC was not responsible due to negligence. Rob Sartell said it has
been determined an accident. Mayor Galligan asked how this was determined. Rob
July 17, 2008
Bartell said this was a legal opinion to Alliance from Larry Wilder. Attomey Lewis noted
Midwest Claims would pay and [hen subrogate.
Director Mattingly gave an update regarding the softwaze project. IT Director
Hazdy will be getting with Keystone. Work continues on installing the system to allow
for bank drafts. A total of $244,000 in liens has been filed. There is a total of $623,000
past due by 90 days. The use of a collection agency was discussed. Mayor Galligan will
look into. Mayor Galligan has talked with Water Company officials regarding water cu[
offs. There is a $65.00 fee to cut off water. The Water Company would do the billing at
$.65 per meter reading. He has a hard time with that. Discussion followed regarding the
Water Company use of the right-of--way. Robert Miller reported he has all entries needed
to close 2007. He should have a hard copy report for the next meeting.
Len Ashack announced the EPA would be here Wednesday to look at the
collection system. There will be a follow-up conference call with the Deparnnent of
Justice and all involved. This should be good and important Discussion of obtaining a
15-passenger van followed.
Attorney Lewis gave a litigation update.
Engineer Miller reviewed a problem at [he Industrial Pazk with the installation of
bathrooms. EMC marked where the sewers were. They dug all day and could not find
the line. Mayor Galligan noted the need to get away from community sewers and a need
for regulations on new lines. All requirements need to be met including proof of
payments [o contractors. Board Member Caldwell agrees. Mayor Galligan stressed
before a main line is used all work has to be paid for and inspected.
Engineer Miller continues looking at camera systems.
Councilperson Grooms asked if the City Council could expect reimbursement
from the utility for liability insurance costs. Mayor Galligan said this should be part of
the operating cost of the utility. Councilperson Grooms stated in recent years the utility
has paid $200,000 in payment in lieu of taxes (PILOT), asking if this could be expected
again. Mayor Galligan feels this also should be part of operating costs. Councilperson
Grooms also asked if IN American Water could be billed for PILOT.
Board Member Caldwell made the motion to adjourn at 4:10 P.M., second by
Mayor Galligan, passing unanimously.
Tom Galligan, Mayor
Jeffrey Caldwell, Member
Bill Saegesser, Member
A[TEST:
Peggy Wilder, Clerk Treasurer