HomeMy WebLinkAbout07-01-2008CITY OF JEFFERSONVILLE
SANITARY SEWER BOARD
MINUTES OF July 1, 2008
The Sanitary Sewer Board of the City of Jeffersonville met in regulaz session in
[he Mayor's Conference Room in Ciry Hall, Jeffersonville, Indiana on 1`uesday, July 1,
2008, at 3:00 P.M.
Mayor Tom Galligan called the meeting to order at 3:15 P.M. Board Members
Tom Galligan, Bill Saegesser and Jeffrey Caldwell were present. Also present were
Boazd Attorney Scott Lewis, City Engineer Bob Miller, Sewer Collection Office Director
Bill Mattingly, Rob Sartell representing EMC, Jorge Lanz and Josh Hillman representing
Jacobi, Toombs and Lanz, Mark Sneve representing Strand Associates, Len Ashack and
Patty Yount representing Bemardiq Lochmueller & Associates, Robert Miller, Executive
Assistant Dana Young, John Perkins, and Deputy Clerk Treasurer Bazbaza Hollis.
Board Member Caldwell made the motion to approve the agenda second by Boazd
Member Saegesser, passing on a vote of 3-0.
No minutes were presented for approval.
The claim list was presented for approval. City Engineer Bob Miller presented
six additional claims for consideration: Mac Construction $353,250.00 (SRF) and
$38,250.00 (OS Bond), Insituform $202,526.00, Team Contracting $65,501.89 (SRF),
Dan Cristiani $20,606.60, and Jacobi, Toombs and Lanz $60,139.44. Following
discussion of the claims, Boazd Member Caldwell made the motion to approve the claims
as presented as well as [he additional claims, second by Board Member Saegesser,
passing on a vote of 3-0.
Rob Sartell, representing EMC reported an estimate of $3,000 to $18,000 to repair
ballasts. The #3 mixer motor is going bad. Anew one would cost $7,300. The rebuild
estimate is $2,000. Rob then gave a digester blower report. He will get a price for
separation. The PLC interface is gone. A labor cost of $3,100 is estimated. A memo
from Teknon was discussed. Rob is to get the cost. Rob is concerned no representative
from the City attends the constmction meetings. HDR/Quest has been attending. The
meetings are the third Thursday a[ 2:00 P.M. Engineer Miller can attend.
Jorge Lanz presented and explained the Jeffersonville Sanitary Sewer Projects
Status Report July 1, 2008. Following discussion, Board Member Saegesser made [he
motion to approve change order-extra work agreement No. 4, Blanche] Terrace
Combined Sewer Separation project, Team Contracting, LLC contractor, in the amount of
$6,400.00, as explained by Josh Hillman, second by Board Member Caldwell, passing on
a vote of 3-0. Boazd Member Saegesser explained the memo of understanding with River
Ridge, recommending it be signed. The RFG was also explained. Following discussion,
Board Member Saegesser made the motion to sign the Memorandum Of Understanding
with River Ridge Authority with regard to the development of a North PIanC for [he City
of Jeffersonville, second by Board Member Caldwell, passing on a vote of 3-0. Board
Member Saegesser then made [he motion to authorize JTL to send out requests for
qualifications Fox professional services associated with the North Wastewater Plant,
second by Boazd Member Caldwell, passing on a vote of 3-0. Jorge Lanz reviewed the
July 1, 2008
problem on Plank Road. Insi[uform will reline. Jorge Lanz will send the file concerning
[he Longview Beach project unpaids to Attorney Lewis.
Steve Keiber of Mac Constmction reviewed the progress meeting minutes of June
19, 2008 for the Wastewater Treatment Plant 50% Expansion project. The cost of storing
materials on site was discussed. Mayor Galligan is concerned for no "scheme". Steve
Keiber said in order [o keep up with the schedule the dirt has to be kept moving around.
Board Member Saegesser asked if a problem was being deferred by not taking the dirt off
site. Steve Keiber explained [he soil has elevated azsenic levels. Rock anchors were
discussed. Steve Keiber will call IDEM regazding permits.
Mazk Sneve presented and reviewed the summary of ongoing projects report
dated July ], 2008
Len Ashack presented and reviewed the monthly Bemazdin, Lochmueller and
Associates report.
Engineer Miller asked about the status of the broken pump. Rob Sartell will
check with Spencer Machine. Engineer Miller is looking at and testing TV tracks.
Mayor Galligan asked about the backup damage claim. A check for $6,400 has
been issued.
John Perkins reported on his reseazch regarding tap-in fees. So far he has found
$136,000 in tap-in Fees are owed. He believes this is only a fraction. He estimated about
$250,000 have not been paid. He also believes only about half of those within 300 feet of
aline aze tapped. Delinquent bills were discussed. Director Mattingly reported pre-lien
letters have been sent to those [hat owe more than $800. Mayor Galligan said it has been
a challenge to get the software working properly. Director Mattingly said they have
been making strides. John Perkins has discussed drainage collection problems with Grant
Morton.
Attorney Lewis reported a summary judgment heazing is scheduled tomorrow in
Superior II at 9:00 A.M. regarding the Hallmark case. No testimony is to be heard.
Following discussion of a claim for Bingham and McHale in [he amount of
$11,072.00, and a claim for Bil] Mattingly in the amount of $2,467.00, Boazd Member
Caldwell made the motion to approve the claims as presented, second by Boazd Member
Saegesser, passing on a vote of 3-0.
Bo Member Saegesser made the motion to adjourn at 5:00 P.M., second by
Boazc~dOler Cal~llypap,ayJtg unanimously.
Bill Saegesser, Member
TEST:
RP,na.rA I,(J oil
Pegg ilder, Clerk Treasurer