HomeMy WebLinkAbout06-17-2008CITY OF JEFFERSONVILLE
SANITARY SEWER BOARD
MINUTES OF June 17, 2008
The Sanitazy Sewer Boazd of the City of Jeffersonville met in regular session in
the Mayor's Conference Room in City Hall, Jeffersonville, Indiana on Tuesday, June ] 7,
2008, at 3:00 P.M.
Mayor Tom Galligan called the meeting to order at 3:20 P.M. Boazd Members
Tom Galligan, Bill Saegesser and Jeffrey Caldwell were present. Also present were
Board Attorney Scott Lewis, City Engineer Bob Miller, Sewer Collection Office Director
Bil] Mattingly, Rob Sartell representing EMC, Jorge Lanz and Josh Hillman representing
Jacobi, Toombs and Lanz, Len Ashack and Patty Yount representing Bemazdin,
Lochmueller & Associates, Robert Miller, Executive Assistant Dana Young
Communications Director Larry Thomas, and Deputy Clerk Treasurer Bazbaza Hollis.
Following discussion, Board Member Caldwell made the motion to approve the
agenda with the addition of Greg Fifer representing Gary Gilmore and salary ordinance
discussion, second by Board Member Saegesser, passing on a vote of 3-0.
The minutes of June 3, 2008 were presented for approval. Board Member
Caidwell made the motion to approve the minutes with the correction of the change of
Director Caldwell to Boazd Member Caldwell, second by Mayor Galligan, passing on a
vote of 2-0-]. Board Member Saegesser abstained.
The claim list and [he following additional claims were presented for
consideration: BiII Mattingly $2,782.00, Verizon $356.84; Heritage Engineers $438.50
and $1,528.00, ITT Water $2,200.00, Technon $750.00; HDR Quest $9,780.00 and
$4,759.40; Evening News $56.25; Team Contracting $119,090.12; Kim Johnson
$10,000.00 and David Whelan $6,400.00. Following discussion of the claims, Boazd
Member Caldwell made the motion to approve the claims as presented as well as the
additional claims, second by Board Member Saegesseq passing on a vote of 3-0.
Mayor Galligan presented and explained "Jeffersonville Sewer Utility In-House
Operation & Maintenance Staff Projected Salary Requirements". Following discussion,
Board Member Caldwell made the motion to approve recommending the document to the
City Council, second by Board Member Saegesser, passing on a vote of 3-0.
Mr. Greg Fifer, in place of Kevin Taft, representing Gary Gilmore appeazed
before the Boazd regarding two issues; first a capacity allocation request, and second a
request to have an extension mn. Attomey Fifer offered a proposal for aprivate-public
partnership, which Title 5 allows. Mr. Gilmore is willing to, aC his expense, design it,
build it, and convey at a discounted cost. Jorge Lanz feels this is a win-win situation. Al]
would work towazd a common goal. At the conclusion of all discussion, Board Member
Saegesser made the motion to grant the request in the name of Gilmore Cons[mction,
Herb Lewis Road Property -Stony Bridge, and authorize the publication for the project,
second by Board Member Caldwell, passing on a vote of 3-0.
Mc Alan Applegate appeared before the Board regarding the extension of the
sewer line from Cedar Oaks Investment Property to the Methadone Clinic. Attomey
Lewis has met with Mr. Applegate. Attorney Lewis reviewed the Sewage Works
Agreement and the draft letter requesting an extension from the State Department of
June 17, 2008
Health. Following all discussion, Board Member Saegesser made the motion [o approve
the agreement with Cedaz Oaks Investment and the signing of the letter from the Sewer
Board to the State Department of Health, second by Boazd Member Caldwell, passing on
a vote of 3-0.
Jorge Lanz reviewed a letter from River Hills regazding a grant for Watson area
sewers. Josh Hillman explained the need for Extra Work Agreement No. 3 for the
Blanche) Terrace Combined Sewer Separation project for Team Contracting in the
amount of $3,217.92. Jorge Lanz recommends the approval Following all discussion,
Boazd Member Saegesser made the motion to approve the Extra Work Agreement #3 as
presented, second by Board Member Caldwell, passing on a vote of 3-0.
Mazk Sneve presented and explained Amendment 2 to the Task Order with Strand
Associates, Inc, pursuant to Technical Services Agreement Dated Mazch 7, 2005.
Attorney Lewis has reviewed the document. At the conclusion of all discussion, Boazd
Member Caldwell made the motion to approve the amendment as presented in the
amount of $140,000, second by Board Member Saegesser, passing on a vote of 3-0.
Rob Sartell reported the pump for 10`h Street has been received from Pace
Contracting and has been started and is ready to go. He has been communicating with
Delta regarding the soft starts.
Len Ashack reported [here would be a teleconference with EPA and the
Department of Justice next Tuesday, June 24, 2008 at 3:00 P.M. Len Ashack next read
an email from Doug Gripp. Boazd Member Saegesser made the motion to authorize
Gripp to proceed, not to exceed $1,400.00, second by Boazd Member Caldwell, passing
on a vote of 3-0.
Director Mattingly gave a general update. The 2007 ledger should be updated by
the end of the week. Work needs to be done on the website to accommodate on-line
payments. Container billing is being worked on and should be ready fairly soon.
Director Mattingly has met with the water company regazding the shut off of service.
The water company does not seem too excited. It is costly to them. Board Member
Caldwell has reviewed the system in [he billing office and feels it looks good. There are
some reports not included that may be added.
Ken Beach of Shrewsberry and Associates stopped in to say hello.
Bob Miller has a questionnaire to be completed. Jorge Lanz will work on. Bob
Miller reported one of the sewer line cameras does no[ take good pictures and is down
half the time. He asks to look for a new camera. He would like to update the whole
system. Board Member Saegesser made the motion to give Bob Miller the authorization
to get a new camera and upgrade the whole system, second by Board Member Caldwell,
passing on a vote of 3-0.
Boazd Member Caldwell made the motion to adjourn at 4:25 P.M., second by
June 17, 2008
Bill Saegesser, Member
(/AyT.T~EST:
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Pegg lder, C erk Treasurer