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HomeMy WebLinkAbout04-16-2008• MINUTES OF THE BOARD OF PUBLIC WORKS AND SAFETY OF TAE CITY OF JEFFERSONVILLE, INDIANA APRIL 16, 2008 a m. and on callgof the boll thosel members presentnw De1eEngineer Millar and CouncilpersonrW 1son9.30 Also present were: Chief of Staff Young, Asst. Police Pavey, Vehicle Maintenance Director Drury, Building Commissioner Segraves, Animal Shelter Director Wilder, Attorney Darren Wilder, Parks Director Manor, Receptionist Timberlake, Fire Chief Harrod, IT Director Hardy, Events Coordinator Knight, Purchase Order Clerk Smith, Code Enforcement Officer Frey, Asst. Fire Cbief Grant, Street DCommissioner Hosea, Communications DirectobrThoma ,and Deputy Clerk Mayfield. r Urban, OLD BUSINESS WALL STREET ALLEY In a previous meeting the Board approved gates being installed in the alley between 721 and 725 Wall Street in order for boats to be worked on. Since then several surrounding property and business owners have voiced opposition to the alley being closed off. They said they were not notified of this and that it was not properly advertised in the newspaper. Doug Carden who owns the Springs Salon and Spa appeared before the Board to oppose this as well. He stated that the customers of the Springs Salon use the alley to access parking in the rear of the salon. Property owner Bruce Herdt, Councilperson Smith, and the Police Department have concerns about this also. After discussion, Councilperson Wilson made the motion to reverse the approval of the closure of the alley, seconded by Engineer Miller and carried unanimously. NEW BUSINESS Bev Knight thanked the Fire Department for their quick response to the garage fire at her residence this past weekend. • • FRANKLIN COMMONS BANNERS Chief of Staff Young on behalf of Councilman Grooms and Councilman Smith presented a letter of request to the Board for the Franklin Commons Neighborhood asking the BP W to pay the necessary fees to Duke Energy to allow the Neighborhood Association to permanently attach banners to eleven light poles owned by Duke Energy in downtown Jeffersonville. The proposed fees as provided by Duke Energy are $18.21 per pole per year for ten years in advance making the required contribution $2,003.10. There is an electric fund in the Board of Public Works to cover this cost. Duke Energy requires that a "Pole Attachment Agreement" be entered into by the City or neighborhood association. Attorney Darren Wilder said in looking at the agreement that he sees potential hidden costs and recommends looking over it further and negotiating the terms of the contract. Engineer Miller made the motion to table this for further Legal purposes, seconded by Councilperson Wilson and carried unanimously. SWEEPER BID Attorney Darren Wilder told the Board be recommends that they move to reject both sweeper bids. One bid was for a new sweeper but didn't meet [he advertised specifications and the other bid was for a used mode] that didn't meet the specifications either. Councilperson Wilson made the motion to reject both bids and to re-bid for the sweeper, seconded by • Engineer Miller and carried unanimously. CATCH BASIN/CHARLESTOWN PIKE SIDEWALK Josh Hillman with Jacobi, Toombs, and Lanz said during construction of the sidewalk they noticed a curb cut that was not allowing proper drainage with the new sidewalk. He is proposing a new catch basin be installed at a total cost of $2,525.00. Engineer Miller made the motion to approve the installation of a new catch basin in the amount of $2,525.00, seconded by Councilperson Wilson and carried unanimously. EIGHTH STREET SIDEWALK Josh Hillman with Jacobi, Toombs, and Lanz proposed a construction engineering support service just in case the city needs them to go out and check grades or if the contractor needs issues handled. It is an hourly services agreement. Engineer Miller made the motion to approve the hourly services agreement, seconded by Councilperson Wilson and carried unanimously. CITATION-2717 COOPER'S LANE Building Commissioner Segraves sent by certified mail a citation for an unsafe building at 2717 Coopers Lane, Sellexsburg Indiana. Building Commissioner Segraves requested a 30 day extension to allow the owner to be able to appear before the Boazd of Public Works. The owner has had recent surgery and is physically unable to appear at this time. Engineer Miller made the motion to approve extending this fox 30 days, seconded by Councilperson Wilson and carsied unanimously. CITATION-944 E. CHESTNUT STREET Building Commissioner Segraves sent by certified mail a citation for an unsafe dwelling to property owner Joel Sunquist. Mr. Sunquist appeared before the Board and said he plans to have Duke Energy re-install a meter and turn the electric back on as soon as possible and put the property up for sale the first of May. He said the tenants aze in the process of getting their belongings out. Building Commissioner Segraves said after the electric is tamed back on the city will need to do an inspection before the dwelling can be occupied again. Afrer discussion, Councilperson Wilson made the motion to allow one week for Mr. Sunquist [o bring a receipt to the Building Commission from Duke showing that the necessary fees were paid and to obtain a permit from the Building Commission and have the electric hooked back up, seconded by Engineer Miller and carried unanimously. Mr. Sunquist will then need to report back to the Board. CELL PHONES Clerk Patty Smith said she has e-mailed all deparhnents in regard to changes in the cell phone procedures. GOLF SCRAMBLE Clerk Patry Smith said there will be a Golf Scramble on May 5, 2008 in memory of her daughter with proceeds going to the Bob Hedge Park and the J.B. Ogle Animal Shelter. FALLS CITY MUSTANG CLUB Planning and Zoning Director Urban said the Falls Ciry Mustang Club requests that all city government vehicles be parked on the east side or back of parking lot in the Quartermaster on the 3`d Friday of each month from April 18, 2008 through October. C J PHONE CALLS Councilperson Wilson said she received two phone calls about snakes in the neighborhood behind Grant Plaza. Councilperson Wilson received a phone call from the Doherty's at 2007 8th Street in regard to an electric pole at the corner of 8~h Sheet and Holly Drive that is loose and could fall at any time. Councilperson Wilson received a call from Kazen Elder complaining about Mulbersy Street being blocked on the day of Thunder Events Coordinator Knight said she tried to call Ms. Elder but didn't reach hex. Planning and Zoning Director Urban voiced some concern about the Mulberry Street events on Thunder. He said it was a little different than what he had expected. Councilperson Wilson asked the status of the street light on Rose Avenue. Engineer Miller said he will talk to Dan Braun about it. There being no further discussion to come before the Board, Engineer Miller made the motion to adjourn the meeting at 10:45 a.m., seconded by Councilperson Wilson and carried unanimously. y 0 0 MAYOR TEST: CLE ASURER ~~ ~Q~o