HomeMy WebLinkAbout05-20-2008CITY OF JEFFERSONVILLE
SANITARY SEWER BOARD
MINUTES OF MAY 20, 2008
The Sanitary Sewer Board of the City of Jeffersonville met in regulaz session in
the Mayor's Conference Room in City Hall, Jeffersonville, Indiana on Wednesday, May
20, 2008, at 3:00 P.M.
Mayor Tom Galligan called [he meeting to order at 3:40 P.M. Boazd Members
Tom Galligaq Bil] Saegesser and Jeffrey Caldwell were present. Also present were
Board Attomey Scott Lewis, City Engineer Bob Miller, Sewer Collection Office Director
Bill Mattingly, Mike Meyer and Rob Sartell representing EMC, Jorge Lanz representing
Jacobi, Toombs and Lanz, Mark Sneve representing Strand Associates, Len Ashack
representing Bernardin, Lochmueller & Associates, Robert Miller, Councilperson Connie
Sellers, Communications Director Larry Thomas, and Deputy Clerk Treasurer Barbara
Hollis.
Boazd Member Saegesser made the motion to approve the agenda second by
Board Member Caldwell, passing on a vote of 3-0.
The minutes of May 6, 2008 were presented for approval. Following discussion
of a correction, Board Member Saegesser made the motion to table the minutes, second
by Board Member Caldwell, passing on a vote of 3-0.
The claim list was presented for approval. Deputy Clerk Treasurer Hollis
requested removal of a claim to Lynn Imaging in [he amount of $225.30, and the addition
of a claim for petty cash for $123.72. City Engineer Bob Miller presented the following
claims for consideration: Mitchell & Stazk - $51,477.63; General Rubber & Plastics -
$50.85; Whayne Supply - $635.86; Aqua Utility - $12,800.00; HDR/Quest - $12,437.20.
Following discussion of the claims, Boazd Member Caldwell made the motion to approve
the claims as presented as well as the additional claims, second by Board Member
Saegesser, passing on a vote of 3-0. Deputy Clerk Treasurer Hollis requested approval of
SFR Claim #5 to Team Construction in the amount of $127,776.00 and approval to set up
a retainage fund. Board Member Saegesser made the motion to approve the SRF claim
and the retainage fund, second by Boazd Member Caldwell, passing on a vote of 3-0.
Mr. Neal Crawford and Mr. Alan Applegate appeared before the Boazd to request
the sewer line along Charlestown Pike near the Methadone Clinic be accepted as a public
utility line. Board Attomey Lewis said the right of way is uncleaz. Further clarification
is needed. Mr. Applegate said his client does not have condemnation authority. He asks
for a developer agreement for a public project. Mayor Galligan asked if his client is
willing ro buy the easement. Mayor Galligan noted the need to get the property
appraised. Mc Applegate asked if his client paid for [he right of way, could the client get
credit for tap fees. Board Member Saegesser does not believe credit should be given.
Mc Applegate said there aze concerns regazding the renewal of [he permit for the holding
tank. Mr. Applegate will contact his client and work with Boazd Attorney Lewis. Mayor
Galligan said he is willing to write a letter regazding the holding tank.
Mc Jorge Lanz of Jacobi, Toombs, and Lanz, presented and recommended
approval of Change Order-Extra Work Agreement No. 1, Job No. 06421, Longview
Beach Project, contracted with MAC Construction & Excavating, Inc. in the amount of
May 20, 2008
$41,747.80. Following discussion, Boazd Member Saegesser made the motion to
approve Change Order #1 as presented, second by Boazd Member Caldwell, passing on a
vote of 3-0.
Mr. Jorge Lanz next reviewed and explained Insituform Technologies USA, Inc.
proposal dated May 19, 2008 regarding Jeffersonville, IN 10ih Street Proposal 30"
Insituform Cured-In-Place-Pipe. This proposal is for 10`" Street between Penn and
French Streets. Following discussion, Boazd Member Saegesser made the motion to
approve the Insituform contract fox 640 feet installed on 10`" Street, second by Board
Member Caldwell, passing on a vote of 3-0.
Mr. Lanz discussed overall funding strategies for annexation. Evergreen is ready
to do for bids with an estimate of $430,000. Mayor Galligan requested Mr. Lanz prepaze
an excel spreadsheet. Mr. Lanz will do this.
Mr. Len Ashack, of Bernazdin Lochmueller and Associates, explained the flow
meter quote modified revision from $24,098 to $24,998, which includes installation,
wireless real-time service and no maintenance. Boazd Member Caldwell made the
motion [o approve the price change by Gripp from $24,098 to $24,998, second by Board
Member Saegesser, passing on a vote of 3-0.
Board Member Saegesser asked what was wrong with the flow meters. Mr.
Ashack is not sure. When the batteries quit, they do need to be reprogrammed. Someone
needs to be aware when meters are not running. Flow monitoring is critical, Batteries
were discussed. Mayor Galligan stressed the need to set up a SOP for changing batteries,
suggesting every 3 to 4 weeks. Mayor Galligan asked what is done with the data? Mr.
Mike Meyer does not know. Mayor Galligan again stressed the need to change batteries
and the need [o know daily or every other day if they aze working. Mr. John Herriford of
Strand Associates recommends all meters be checked once a week. Mayor Galligan said
everything that is put in needs [o have an SOP. Mr. Len Ashack will have Gripp do an
SOP. Mr. John Herriford said both programs do not work at the same time. He will have
a draft SOP at the next meeting. Mayor Galligan said readings need to be taken,
especially before rain events. He than asked if anyone was ever put in charge? Board
Member Saegesser understood collections would be done at the plant. Mr. Rob Sartell
Bald that moving forwazd the batteries would be changed every two weeks. Board
Member Saegesser asked if EMC is in charge of [he collection system. Mc Rob Sartell
answered yes. Boazd Member Saegesser said this is an integral part of the collection
system. Mr. Rob Sartell asked what should be done moving forward. Mayor Galligan
said make sure batteries are changed, they are cleaned and operational. Mr. Mike Meyer
said he is able to get data as of yesterday. Mayor Galligan noted the need for input from
EMC. Problems need to be solved early. He does not know who is on first.
City Engineer Bob Miller referred to a letter from Mc Paul Primavera regarding
the need for a certificate letter for capacity for Park Place Commons on Woehrle Road.
Mayor Galligan asked Engineer Miller [o work with Attomey Lewis regarding the
number of units for tap-in fees.
Mayor Galligan said when tap-in fee letters aze sent out for multi-family they
should go through Attorney Lewis. Board Member Saegesser made the motion to
authorize Engineer Miller to sign the letter of allocation for Park Place Apartments,
second by Mayox Galligan, passing on a vote of 2-0. (Board Member Caldwell stepped
May 20, 2008
out of the meeting for a few minutes.) Engineer Miller noted the letters that were sent out
was a good call. Mayor Galligan explained Che letter.
Board Member Saegesser has heard [he recent change in the lien ]aw has been
taken out. Attorney Lewis has heard wnflicting reports but believes it is out.
Mayor Galligan has met with [he water company. As a second-class city the
water company can be forced to cut off water for delinquent sewer bills.
Board Member Saegesser believes the River Ridge Boazd is "on board". River
Ridge Boazd Attomey Jim Williams is to work with Boazd Attorney Lewis. Mayor
Galligan noted the need to get moving on a plan. Boazd Member Saegesser noted the
need to get to the next River Ridge Boazd next meeting in June. Boazd Member
Saegesser made the motion to authorize Mc Jorge Lanz to request a letter of interest for
requests for qualification from engineering firms for work on [he North Treatment Plant,
second by Board Member Caldwell, passing on a vote of 3-0. Boazd Member Saegesser
said he wants the utility to own, not lease. He feels all are heading in the same direction.
Mc Jorge Lanz noted the need to have land and easements.
Director Bil] Matting said progress is being made. Mr. John Perkins is keeping
busy. The letter sent for tap-ins is progressing.
Boazd Member Caldwell made the motion to adjourn at 5:25 P.M., second by
imously.
ATTEST:
Peg ilder, Clerk Treasurer
Bill Saegesser, Member