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HomeMy WebLinkAbout05-07-2008CITY OF JEFFERSONVILLE SANITARY SEWER BOARD MINUTES OF MAY 7, 2008 The Sanitary Sewer Board of [he City of Jeffersonville met in regulaz session in [he Mayor's Conference Room in City Hall, Jeffersonville, Indiana on Wednesday, May 7, 2008, at 3:00 P.M. Mayor Tom Galligan called the meeting to order at 3:20 P.M. Board Members Tom Galligan, Bil] Saegesser and Jeffrey Caldwell were present. Also present were Board Attomey Scott Lewis, City Engineer Bob Miller, Sewer Collection Office Director Bill Maningly, Mike Meyer representing EMC, Jorge Lanz and Josh Hillman representing Jacobi, Toombs and Lanz, Mark Sneve representing Strand Associates, Len Ashack representing Bernardin, Lochmueller & Associates, Mr. Steve Keiber representing Mac Constmction, and Deputy Clerk Treasurer Barbara Hollis. Board Member Caldwell made the motion to approve the agenda with the addition of Ms. April Paul regarding aback-up claim, second by Board Member Saegesser, passing on a vote of 3-0. The minutes of March 18, 2008 were presented for approval. Board Member Saegesser made the motion to approve the minutes as presented, second by Board Member Caldwell, passing on a vote of 3-0. The minutes of the meeting of April I, 2008 were presented for approval. Boazd Member Saegesser made [he motion to approve the minutes as presented, second by Board Member Caldwell, passing on a vote of 3-0. The minutes of the meeting of April 15, 2008 were presented for approval. Boazd Member Saegesser made the motion to approve the minutes with the correction of the last sentence of the third to the last paragraph on page 2 (Attorney Lewis was asked to draw up a memo of understanding. The process of obtaining an engineering firm is to start.), second by Boazd Member Caldwell, passing on a vote of 3-0. Deputy Hollis presented two additional claims (Bill Mattingly - $2,675.00 and Republic Credit Card - $147.00) for consideration. Attomey Lewis asked a claim to Wilder & Lewis for $5,959.00 also be considered. Following discussion of the claims, Board Member Saegesser made [he motion to approve the claims as presented as well as the additional claims, second by Board Member Caldwell, passing on a vote of 3-0. Ms. April Paul appeared before the Board to request information regarding [he status of her claim for reimbursement for damages due to a sewer backup in her home at 5660 Split Rai] Drive. Ms. Paul reviewed the circumstances, saying no EMC employees entered her home. Attomey Lewis has reviewed the claim, noting persona] items are not usually compensated as new. The normal compensation is 50% of purchase cost. Mayor Galligan suggested a backflow preventor be installed. Ms. Paul said she is having this done. Mayor Galligan also suggested she get [he condensation line up and find a way to block the floor drain. Mike Meyer stated Mike Arms was a[ the scene. Following explanation of the incident by Mike Meyer, Mayor Galligan said he feels EMC is at fault. Following discussion, Board Member Saegesser made the motion to compensate Ms. April Paul and Mr. Dave Whyland $6,445.00 for damages due to a sewer backup on March 1, 2008 at 5660 Split Rail Drive, pending signing a release, second by Boazd May 7, 2008 Member Caldwell, passing on a vote of 3-0. Ms. Paul has the right to negotiate with EMC. Mr. Lanz is happy the notifications have been included in the EMC report. Mr. Lanz received a letter from Team Contracting stating the Veterans Parkway Lift Station is fixed. Mr. Lanz says this is still a problem. He will put the contractor on notice. Mr. Jorge Lanz presented and reviewed the status of each project contained in the report of May 7, 2008. Three property owners in the Longview Beach Sanitary Sewer project have no[ responded. Mayor Galligan said the Iota] project cost should be divided by the number of customers. Each customer that has not paid should be chazged that amount. Mr. Lanz and Attorney Lewis will work together on this. Mr. Hillman explained change orders #1 and #2 for the Blanchel Terrace Combined Sewer Separation project. Following discussion, Boazd Member Saegesser made the motion to accept the recommendation of the Engineer to approve change order #1 for the Blanchel Terrace Combined Sewer Separation project in [he amount of $3,080.41 to Team Contracting, second by Boazd Member Caldwell, passing on a vote of 3-0. Board Member Saegesser then made the motion to approve change order #2 for the Blanchel Terrace Combined Sewer Sepazation project in the amount of $15,439.95 Co Team Contracting second by Board Member Caldwell, passing on a vote of 3-0. Mr. Lanz reviewed quotations from Stemler Corporation ($15,875.00) and Excel Excavating ($15,300.00) for new sewage grinder pump and lift station Flexible Materials Port Road. Mr. Lanz recommends this project be done. Following discussion, Board Member Caldwell made the motion [o award the project to Excel Excavating in the amount of $15,300.00 for [he grinder pump, second by Boazd Member Saegesser, passing on a vote of 2-0-1. Mayor Galligan abstained. Mr. Lanz reviewed a TV inspection system asking for no action this meeting. He feels a clear and concise inspection is necessary. Board Member Saegesser requests a sample of what EMC can do. Engineer Miller said there is a need to go 40 to 50 feet up the lateral. Until a decision is made about the North plant the Mill Creek problem is on hold. Reference was made to the EMC report memo. Mr. Meyers said the pump is pulled and cleaned almost weekly. Mc Lanz is surprised [o hear there has been an alarm at Utica 1. The contractor needs to be sent a notice. Mr. Meyer reported the 10'" SVeet pump has been kicking out. This has been corrected and is now working. Boazd Member Saegesser asked about [he status of the spaze 10th Street pump. Mr. Meyer is waiting for parts Board Member Saegesser said if [he pumps need repairs "lets get it done". He asks a bigger impeller be considered. Mr. Mazk Sneve of Strand Associates, Inc. presented and explained the May 7, 2008 update. Regazding the public meeting notices, Attomey Lewis explained the problem has been getting addresses. Mayor Galligan said, "let's not miss any dates". Following discussion, Board Member Caldwell, made the motion to approve change order #1 for Riverport No. 2 Pump Station Replacement project to Mitchell & Stark Constmction Co., Inc. in the amount of $9,292.73 as well as the date change, second by Board Member Saegesser, passing on a vote of 3-0. May 7, 2008 Mr. Len Ashack of Bernazdin, Lochmueller Be Associates, Inc. presented and explained the May 7, 2008 monthly progress report. Mr. Ashack requested the Board consider proposals for twee flow meters at a cos[ of $18,000.00 installed. The cell phone notification system is $2,200.00 and real-time access cost is $3,000.00. Mr. Lanz explained the need for measurements. Board Member Saegesser asked, why change from the investment that has been made in the Sigma system? The differences were discussed. Following all discussion, board Member Caldwell made the motion to install three ISCO meters, no[ [o exceed $24,090.00, second by Board Member Saegesser, passing on a vote of 3-0. Mc Steve Keiber of HDR/Quest, presented and reviewed the project status report for the W WTP 50% Expansion project. The contaminated soil problem was discussed. Mc Lanz recommends [he contaminated soil be stockpiled on site for now. Mayor Galligaq stressed the need to know where the contamination came from. Boazd Member Saegesser noted the need to know how much it will cost to dispose of the contaminated soil. Attorney Lewis stressed the need to reseazch the problem. Mr. Keiber noted IDEM has been notified. Board Member Saegesser asked if Mac is working with EMC. Mr. Meyer said yes, there is a lo[ of dust. Mayor Galligan said he found a gate open. Mac Construction needs to understand the need to keep the gates locked. Mayor Galligan woald like the hole in the middle of the driveway filled and the drainage flow corrected. Mr. Keiber said all roads would have new surface. Mayor Galligan said, if seed is to be planted in the area, it needs to grow. He saw a plant in Dayton, Ohio that looked like someone's home. Mc Mike Meyer reviewed work requests to the City. Mayor Galligan asked Mr. Meyer to get in touch with [he contractor regarding high levels at Falcon Crest. Mr. Meyer has been notified the Duke Energy winter credit is $5,298. This is to be split. Mayor Galligan asked if anyone had looked into generating electricity from ou[fall lines or a Force main. Mr. Meyer will check. Mr. Meyer noted problems getting into the CSO computer. Strand Engineering will try to help by getting with the contractor. Board Member Saegesser likes the work requests included in the EMC report. Ciry Engineer Miller has authority to made corrections up to $1,000. Following discussion, Board Member Saegesser made the motion to authorize Ciry Engineer Miller to respond to work requests not to exceed $5,000 per each request, second by Boazd Member Caldwell, passing on a vote of 3-0. Ciry Engineer Miller noted Insi[uform would start relining sewers on Morris to Short Jackson on May 12, 2008. Boazd Member Caldwell asked about [he progress on Chippewa. City Engineer Miller explained the problem with the storm drain. Board Attorney Lewis is in receipt oP a letter from Flexible Materials on Por[ Road regazding problems. Mr. Meyer will check and get proof to Attorney Lewis of reporting to the EPA. Attorney Lewis presented a draft of a memo of understanding. Board Member Saegesser feels the draft is fine. Mr. Bill Mattingly presented the adjustments for approval. Mr. Mattingly explained the Keystone software is a package program, noting some problems. Following discussion, Board Member Saegesser made the motion to approve the adj ^stment of April 17, 2008 and April 22, 2008 as presented, second by Board Member Caldwell, passing on a vote of 3-0. May 7, 2008 Board Member Caldwell made the motion to adjourn at 5:35 P.M., second by Board Member Saeeesser, uassine unanimously. Member Bill Saegesser, Member ATTEST: 1 p //~~ ~ QP~U I~J~OY~.V Peg 'Ider, Clerk Treasurer