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HomeMy WebLinkAbout06-03-2008CITY OF JEFFERSONVILLE SANITARY SEWER BOARD MINUTES OF NNE 3, 2008 The Sanitazy Sewer Board of the City of Jeffersonville me[ in regular session in the Mayor's Conference Room in City Hall, Jeffersonville, Indiana on Tuesday, June 3, 2008, at 3:00 P.M. Mayor Tom Galligan called the meeting [o order a[ 3:20 P.M. Boazd Members Tom Galligan and Jeffrey Caldwell were present. Board Member Bill Saegesser was absent. Also present were Board Attorney Scott Lewis, City Engineer Bob Miller, Sewer Collection Office Director Bil] Mattingly, Rob Sartell representing EMC, Jorge Lanz representing Jacobi, Toombs and Lanz, Mazk Sneve and John Herriford representing Strand Associates, Len Ashack and Patty Yount representing Bernazdiq Lochmueller & Associates, Robert Miller, Mayor's Administrative Assistant Dana Young, Communications Director Larry Thomas, Sewer Employee John Perkins and Deputy Clerk Treasurer Barbara Hollis. Board Member Caldwell made the motion to approve the agenda with the addition of John Perkins and Bill Mattingly under new business second by Mayor Galligan, passing on a vote of 2-0. The minutes of May 7, 2008 and May 20, 2008 were presented for approval. Board Member Caldwell made the motion to approve [he minutes of May 7, 2008 as presented, second by Mayor Galligan, passing on a vote of 2-0. Boazd Member Caldwell then made [he motion to approve the minutes of May 2Q 2008 as presented, second by Mayor Galligan, passing on a vote of 2-0. Deputy Clerk Hollis presented the claim list for consideration asking that a claim for Bill Mattingly in the amount of $2,502.00 be added to the list. Deputy Hollis also requested approval of SRF -Disbursement Requests #6, #7, & #8. City Engineer Bob Miller presented four additional claims for consideration: Gripp $16,907.49, Bernazdin, Lochmueller $8,997.32 and $15,778.77 and Strand and Associates $2,471.17. Following discussion of the claims, Board Member Caldwell made the motion to approve the claims as presented as well as the additional claims and the SRF-Disbursement Requests, second by Mayor Galligan, passing on a vote of 2-0. Director Mattingly reported the duplicate bill problem has been corrected. The problem of a final customer being dropped has also been corrected. Delinquent liens in the amount of $382,000 will be filed this week This amount represents delinquencies of $800 or more. When this group is complete the next lower group will be done. Director Mattingly has been researching billing by premise number An Ordinance for a minimum bill would have to be passed. Director Mattingly asked about [he landlord lien case. Board Attomey Lewis informed the Boazd the Appeals Court decision has been vacated. The City is free to file liens. Liens can be filed against Pinnacle Properties. Director Mattingly will meet with Mayor Galligan. John Perkins has reviewed between 8,000 and 9,000 houses. He feels when the change is made to billing by premise it should solve the problem. Between 1,300 and 1,500 aze not on the master list. Tap-ins have also been researched. He has found a significant number [hat have not been tapped or have not paid. He has letters ready [o go. June 3, 2008 At least 25 in Utica have not tapped. Attorney Lewis is not sure of the legality of chazging for tap-ins that have gone unpaid for yeazs. John Perkins has found problems on Load Vista also. He does concur with Director Mattingly about a minimum bill. ~~'` -Bireeter Caldwell feels sofrwaze problems cannot be blamed if the input is not correct. John Perkins noted drainage fee collections aze down. He has a concern for apartrnents and the way they are billed. Director Mattingly noted the softwaze general ledger conversion is up to date to December 31, 2007. Safe Guards aze in place. Jorge Lanz, Engineer, Jacobi, Toombs and Lanz, presented and reviewed the Jeffersonville SaniCary Sewer Projects Status Report dated June 3, 2008. He will pursue an SRF regulation regarding funding of work done on private property in relation to the Blanche) Terrace project. Jorge asked if all five pumps aze on line. Rob Sartel] said three aze on line and two have problems. Soft Start problems aze being worked on. Pace is working on one. He hopes to be ready to go in five days. With regard to Riverport #2 P.S., Jorge recommends televising and hydromax. Action is necessary. Mayor Galligan would like a flow study. Jorge said a flow study was done in the area a couple of years ago. Mayor Galligan would like to look at records during rain events. Flow meters need to be put in systems occasionally. Jorge recommended approval of Aqaa Utility Services CSO line camera and dye test estimate for CSO #6 and CSO #7. Following discussion, Board Member Caldwell made [he motion to approve the proposal from Aqua Utility Services for TV and dye test CSO #6 and CSO #7 not to exceed $5,547.50, second by Mayor Galligan, passing on a vote of 2-0. Jorge reviewed a graph proposal for Jeffersonville Sewer Board Current Projects & Expected Constmction Dates. Mazk Sneve, P.E., Strand Associates, Inc. presented and reviewed a summary of ongoing projects report dated June 3, 2008. A public meeting will be held tonight. Rob Sartel] of EMC reviewed the April 2008 monthly operations report. The batteries have been replaced in the CSO meters. The information is being blocked. Data is being downloaded remotely. The plant needs a little "TLC". It is in pretty good shape. Mayor Galligan asked about a pump going out. Rob reported the motor is out of service. Delta is working on it. Jorge Lanz asked if the influent sampling issue has been solved. Len Ashack is not aware of it being solved. Rob will look into. Board Member Caldwell asked about page 7 of the report. Mayor Galligan would like a realistic report. Rob will have one. Robert Miller, C.P.A. presented and reviewed the analysis of cash account balances at Mazch 31, 2008, recommending adjustments be made to comply with the bond ordinance. City Engineer Bob Miller reported Insituform has been finished on 8'h Street from Morris to Spring Street and is sound. Director Mattingly said [he duplicate bills that were mn were not mailed. Len Ashack, BLA Project Manager, presented and reviewed the monthly progress report dated June 3, 2008. He feels satisfied with the EPA alternatives. Green Gardens programs are being looked at. Additional sampling of CSO's is needed. He will put together an SOP. He will get with the Dallas Group. The next teleconference with EPA is scheduled for June 24, 2008. Patty Yount announced a Green Technology Conference scheduled for June 5, 2008 in Indianapolis. June 3, 2008 Attorney Lewis again mentioned the Pinnacle Properties case. Mayor Galligan feels al] are headed in the right direction. Board Member Caldwell made the motion to adjourn at 4:55 P.M., second by TEST: tY.Q%W Pegg Ider, Clerk Treasurer Bill Saegesser, Member