HomeMy WebLinkAbout06-17-2008SANITARY SEWER BOARD MEETING AGENDA
MEETING: TUESDAY June ] 7, 2008
3:00; MAYOR'S CONFERENCE ROOM; 2ND FLOOR, ROOM 230
NEW CITY HALL; .BFFERSONV ILLE, IN 47 ] 50
1) Call to Order by Executive Member
2) Roll Call
3) Approval of Agenda
4) Approval of Minutes
5) Approval of Claims
6) Old Business
7) New Business
8) Consultant and Engineer Reports
9) City Engineer Reports
10) Board Member Comments
1 l) Adjournment
CITY OF JEFFERSONVILLE
SANITARY SEWER BOARD
MINUTES OF NNE 3, 2008
The Sanitary Sewer Board of the City of Jeffersonville met in regulaz session in
the Mayor's Conference Room in City Hall, Jeffersonville, Indiana on Tuesday, June 3,
2008, at 3:00 P.M.
Mayor Tom Galligan called the meeting [o order at 3:20 P.M. Boazd Members
Tom Galligan and Jeffrey Caldwell were present. Boazd Member Bill Saegesser was
absent. Also present were Boazd Attorney Scott Lewis, City Engineer Bob Miller, Sewer
Collection Office Director Bil] Mattingly, Rob Sartell representing EMC, Jorge Lanz
representing Jacobi, Toombs and Lanz, Mark Sneve and John Herriford representing
Strand Associates, Len Ashack and Patty Yount representing Bemazdin, Lochmueller &
Associates, Robert Miller, Mayor's Administrative Assistant Dana Young,
Communications Director Lany Thomas, Sewer Employee John Perkins and Deputy
Clerk Treasurer Bazbaza Hollis.
Boazd Member Caldwell made the motion to approve the agenda with the addition
of John Perkins and Bill Mattingly under new business second by Mayor Galligan,
passing on a vote of 2-0.
The minutes of May 7, 2008 and May 20, 2008 were presented for approval.
Board Member Caldwell made the motion to approve the minutes of May 7, 2008 as
presented, second by Mayor Galligan, passing on a vote of 2-0. Board Member Caldwell
then made the motion to approve the minutes of May 20, 2008 as presented, second by
Mayor Galligan, passing on a vote of 2-0.
Deputy Clerk Hollis presented the claim list for consideration asking that a claim
for Bill Mattingly in the amount of $2,502.00 be added [o the list. Deputy Hollis also
requested approval of SRF -Disbursement Requests #6, #7, & #8. City Engineer Bob
Miller presented four additional claims for consideration: Gripp $]6,907.49, Bernardin,
Lochmueller $8,997.32 and $15,778.77 and Strand and Associates $2,471.17.
Following discussion of [he claims, Boazd Member Caldwell made [he motion to approve
the claims as presented as well as the additional claims and the SRF-Disbursement
Requests, second by Mayor Galligan, passing on a vote of 2-0.
Director Mattingly reported the duplicate bill problem has been corrected. The
problem of a final customer being dropped has also been corrected. Delinquent liens in
the amount of $382,000 will be filed this week. This amount represents delinquencies of
$800 or more. When this group is complete the next lower group will be done. Director
Mattingly has been researching billing by premise number. An Ordinance for a minimum
bill would have to be passed. Director Mattingly asked about the landlord lien case.
Board Attorney Lewis informed the Boazd the Appeals Court decision has been vacated.
The City is free to file liens. Liens can be filed against Pinnacle Properties. Director
Mattingly will meet with Mayor Galligan.
John Perkins has reviewed between 8,000 and 9,000 houses. He feels when the
change is made to billing by premise it should solve the problem. Between 1,300 and
1,500 are not on the master list. Tap-ins have also been researched. He has found a
significant number that have not been tapped or have no[ paid. He has letters ready to go.
June 3, 2008
At least 25 in Utica have not tapped. Attorney Lewis is not sure of the legality of
chazging for tap-ins that have gone unpaid for yeazs. John Perkins has found problems on
Loma Vista also. He does concur with Director Mattingly about a minimum bill.
Director Caldwell feels soflwaze problems cannot be blamed if the input is not
CORZCt.
john Perkins noted drainage fee collections aze down. He has a concern for
apartments and the way they aze billed.
Director Mattingly noted the software general ledger conversion is up to date to
December 31, 2007. Safe Guazds are in place.
Jorge Lanz, Engineer, Jacobi, Toombs and Lanz, presented and reviewed the
Jeffersonville Sanitary Sewer Projects Status Report dated June 3, 2008. He will pursue
an SRF regulation regazding funding of work done on private property in relation to the
Blanchel Terrace project. Jorge asked if all five pumps aze on line. Rob Sartell said
three are on line and two have problems. Soft Start problems aze being worked on. Pace
is working on one. He hopes [o be ready to go in Five days. With regazd to Riverport #2
P.S., Jorge recommends televising and hydromax. Action is necessary. Mayor Galligan
would like a flow study. Jorge said a flow study was done in the azea a couple of yeazs
ago. Mayor Galligan would like to look at records during rain events. Flow meters need
to be put in systems occasionally. Jorge recommended approval of Aqua Utility Services
CSO line camera and dye test estimate for CSO #6 and CSO #7. Following discussion,
Boazd Member Caldwell made the motion to approve the proposal from Aqua Utility
Services for TV and dye test CSO #6 and CSO #7 not to exceed $5,547.50, second by
Mayor Galligan, passing on a vote of 2-0. Jorge reviewed a graph proposal for
Jeffersonville Sewer Boazd Current Projects & Expected Construction Dates.
Mark Sneve, P.E., Strand Associates, Inc. presented and reviewed a summary of
ongoing projects report dated June 3, 2008. A public meeting will be held tonight.
Rob Sartel] of EMC reviewed the April 2008 monthly operations report. The
batteries have been replaced in the CSO meters. The information is being blocked. Data
is being downloaded remotely. The plant needs a little "TLC". It is in pretty good shape.
Mayor Galligan asked about a pump going out. Rob reported the motor is out of service.
Delta is working on it. Jorge Lanz asked if [he influent sampling issue has been solved.
Len Ashack is not aware of it being solved. Rob will look into. Boazd Member Caldwell
asked about page 7 of the report. Mayor Galligan would like a realistic report. Rob will
have one.
Robert Miller, C.P.A. presented and reviewed the analysis of cash account
balances at March 31, 2008, recommending adjustments be made to comply with the
bond ordinance.
City Engineer Bob Miller reported Insituform has been finished on 8th Street from
Morris to Spring Street and is sound.
Director Mattingly said the duplicate bills that were run were not mailed.
Len Ashack, BLA Project Manager, presented and reviewed the monthly progress
report dated June 3, 2008. He feels satisfied with the EPA alternatives. Green Gardens
programs are being looked at. Additional sampling of CSO's is needed. He will put
together an SOP. He will get with the Dallas Group. The next teleconference with EPA
is scheduled for June 24, 2008. Patty Yount announced a Green Technology Conference
scheduled for June 5, 2008 in Indianapolis.
June 3, 2008
Attorney Lewis again mentioned [he Pinnacle Properties case.
Mayor Galligan feels all aze headed in the right direction.
Boazd Member Caldwell made [he motion to adjourn at 4:55 P.M., second by
Mayor Galligan, passing unanimously.
Galligan, Mayor
Jeffrey Caldwell, Member
Bill Saegesser, Member
ATTEST:
Peggy Wilder, Clerk Treasurer
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