HomeMy WebLinkAbout03-18-2008CITY OF JEFFERSONVILLB
SANITARY SEWER BOARD
MINUTES OF MARCH 18, 2008
The Sanitary Sewer Board of the City of Jeffersonville met in regular session in
the Mayor's Conference Room in City Hall, Jeffersonville, Indiana on Tuesday, March
18, 2008, at 3:00 P.M.
Mayor Tom Galligan called the meeting to order at 3:00 P.M. Board Members
Tom Galligan, Bill Saegesser and Jeffrey Caldwell were present. Also present were
Board Attomey Scott Lewis, City Engineer Bob Miller, Financial Advisor Robert Miller,
Mayor's Administrative Assistant Dana Young, Engineer Jorge Lanz, Josh Hillman, Len
Ashack EMC Representative Mike Arms, and Deputy Clerk Treasurer Barbara Hollis.
Mr. Josh Hillman of Jacobi, Toombs and Lanz opened the bids received for the
Louise Street Pump Station job. Bids were received as follows: Aqua Utility $334,350;
Arnold Dugan & Meyers $338,150; Dan Cristiani Excavating $282,222.95; Excel
Excavating $258,785.75; EZ Construction $394,055; MAC Construction $343,180; Pace
Contracting $392,000; Team Contracting $316,550. Board Member Saegesser made the
motion to take the bids under advisement, second by Board Member Caldwell, passing on
a vote of 3-0.
Board Member Saegesser made the motion to approve the agenda with the
addition of the Louise Street Pump Station, second by Board Member Caldwell, passing
on a vote of 3-0.
The minutes of February 19, 2008 regular and executive session were presented
for approval. Board Member Saegesser made the motion to approve the minutes as
presented, second by Board Member Caldwell, passing on a vote of 3-0.
The claim list was presented for approval. Deputy Hollis presented SRF
distributions f{ 1, 2, and 3. Board Member Saegesser made the motion to approve the SRP
claims as presented, second by Board Member Caldwell, passing on a vote of 3-0.
Following discussion, Board Member Saegesser made the motion to approve the claim
list along with two additional claims (Bell-Fore & Mitchell for $537.50, and Baker &
Daniels for $1,564.60), second by Board Member Caldwell, passing on a vote 3-0.
Jorge Lanz reported the entrance to Pleasant Run is being looked at. He has
contacted Greg Fifer to set up a meeting with INAAP. He is working on a request for
information for Shrewsberry & Associates. Attomey Lewis said a meeting with River
Ridge, Wastewater One and the City is scheduled for Monday, March 24 at 2:00 P.M. at
the River Ridge Oftice. Jorge Lanz said the SRF Bond pre-closing is set for March 2Q,
2008 and the closing for March 28, 2008.
Mr. Robert A. Miller presented and reviewed a Preliminary FY 2007 Comparative
Statements of New Assets and Changes in Net Assets. He has met with Elisha Dale and
Dan Heden. Mayor Galligan reviewed Sewer billing problems. There is a need to get a
handle on these problems. He has talked to BiII Mattingly about taking a look at the
billing office until this is accomplished. Elisha Dale is overwhelmed. Mayor Galligan
thanked Mr. Miller.
March 18, 2008
L.en Ashack reviewed a letter from U.S. Department of Justice regarding the City
of Jeffersonville's LTCP Sensitive Area Determination. He should have a draft
resolution by the next Board meeting.
.lorge Lanz spoke with a representative from Pace Construction. The new pump
has cleared customs and it is hoped to have it installed by [he end of the month.
Following discussion, Board Member Caldwell made the motion to award the bid
for the Eighth Street Emergency Sewer Rehabilitation project to Insituform in the amount
of $204,771.OQ second by Board Member Saegesser, passing on a vote of 3-0.
Mr. Jonathon Ottis of 309 Charlestown Avenue, requests a refund of sewer
payments as he has recently discovered he has a septic tank. Mayor Galligan said it is not
possible.
Mayor Galligan reviewed a resident using a water meter for an irrigation system.
A history of bills will be reviewed. Board Member Saegesser will respond to the
resident. Mr. Robert A. Miller will email the policies and Ordinance.
Attomey Lewis announced a Hallmark mediation meeting scheduled for April 23,
2008 at 10:00 A.M. Mayor Galligan will attend.
Board Member Saegesser noted the public notification meeting scheduled for
April 1, 2008 at 6:00 P. M.
Attorney Lewis is working with the City Council on an Ordinance regarding a
deposit requirement for rental property due to the statute that will go into effect July 1,
2008.
Following discussion, Board Member Saegesser made the motion to authorize
Mayor Galligan to sign the agreement with Midwest Bnvironment, second by Board
Member Caldwell, passing on a vote of 3-0.
Jorge Lanz said the Blanche) Terrace flow meter is iu, and operational. Mayor
Galligan said that Strand is to make sure the flow meters are in and working properly.
FMC is down two people. There are contractual issues with EMC regarding the number
of people. Attorney Lewis suggested an executive meeting.
Mayor Galligan suggested ha take over the billing office. Board Member
Saegesser wants to find out the problems.
Board Member Caldwell made the motion to adjourn at 4:35 P.M., second by
Board - ber S g s pass ng unanimously.
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Bill Saegesser, MembB~
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Pebg Ider, Clerk Treasurer