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HomeMy WebLinkAbout04-15-2008CCCY OF JEFFERSONVILLE SANITARY SEWE12 BOARD MINUTES OF APRIL 15, 2008 The Sanitary Sewer Board of the City of Jeffersonville met in regular session in the Mayor's Conference Room in City Hall, Jeffersonville, Indiana on Tuesday, April 15, 2008, at 3:00 P.M. Mayor Tom Galligan called the meeting to order at 3:20 P.M. Boazd Members Tom Galligan, Bill Saegesser and Jeffrey Caldwell were present. Also present were Board Attorney Scott Lewis, City Engineer Bob Miller, Mayor's Administrative Assistant Dana Young, Robert Miller, Bill Mattingly Mike Meyer, Jorge Lanz, and Deputy Clerk Treasurer Barbara Hollis. Board Member Caldwell made the motion to approve the agenda, second by Board Member Saegesser, passing on a vote of 3-0. The minutes of Maroh 28, 2008 and April 1, 2008 were presented for approval. Following discussion Board Member Saegesser made the motion to table approval of the minutes, second by Board Member Caldwell, passing on a vote of 3-0. Deputy Clerk Hollis presented the claim list along with and an additional claim to Bill Mattingy for $2,380.00. City Engineer Bob Miller presented three additional claims for consideration: Pace Contracting $55,000.00, Dan Cristiani - $51,263.17, and Excel Excavating - $2,286.48. Following discussion of the claims, Board Member Caldwell made the motion to approve the claims as presented as well as the additional claims, second by Board Member Saegesser, passing on a vote of 3-0. Mayor Galligan expressed concerns regarding operations performed by EMC. Mr. Tom Edwards of EMC feels SCADA provides 90% of [he needs. Mayor Galligan called attention to an area of exposed electriciTy. Mike Meyer said he did not notice plates off control panels. Maintenance levels were discussed. Mr. Edwards agreed, "Housekeeping could be better". The long-term control plan was discussed. Mayor Galligan stressed the need to wmply with CSOOP. Mr. Edwards does feel SCADA is adequate, he is happy to comply with what the CiTy wants. The problem in the Meadows was discussed. Mr. Jorge Lanz noted the sump pumps are the problem in the Meadows. Discussion followed as to whether this is in the EMC contract. Mayor Galligan noted the need for a plan of attack for the Meadows, saying EPA is here for a reason. Mayor Galligan said routine checks need to be made. He feels things are seen, but not observed. Maintenanec has to be done to stay ahead of problems. Mayor Galligan wants this to be considered as being given notice if this is not done. The lifr station maintenance is horrendous. Mr. Tim Crawford said maintenance is being done. Mayor Galligan needs to be told what the problems are. All is must be dotted and is crossed. Mr. Tim Crawford said manpower is an issue. Mayor Galligan noted two people were off for over a month. Board Member Saegesser said requests need to be put in writing. SSO's are unnecessary. Saying something is not in the contract, is not acceptable. Board Member Saegesser said give us a plan. Mayor Galligan said he never wants to have to go again to a business and tell them they cannot flush toilets Cor 14 days. He is tired of doing explanations. He needs to have information. EMC needs to tell the City of any problems. Mr. Edwards said he has a vested interest in this community. He does see April I5, 2008 some of Mayor Galligads concerns. He notes the need to come together and move forward. Mayor Galligan asked that a schedule be put together. Mr. Jeff Messer, Umbaugh & Associates, explained the cash advisory service program his company offers. Mr. Messer explained the cost is 1/]0`h of 1%. Following all discussion, Board Member Caldwell made the motion to accept the cash advisory service from Umbaugh for six months, second by Board Member Saegesser, passing on a vote of 3-0. Following a review of a basement Flooding problem of Frank Ballard, Board Member Saegesser made the motion to assist with the digging of a hole for the installation of a cleanoat, second by board Member Caldwell, passing on a vote of 3-0. Mr. Ballard will pay for all materials. Engineer Jorge Lanz presented a map, reviewing a problem at Old Stoner and how it was found. "fhere is need for more investigation. Mayor Galligan suggests buying a Gator to be able to ride the lines. There is a need to keep on top of this. Board Member Caldwell stressed the need to put everything in writing. Mayor Galligan said he is not hard to get along with -just communicate. Mr. Mark Sneve of Strand Associates, Inc. reported he is working with Attorney Lewis regarding the letter of notification for the public hearing scheduled for May 7, 2008. The next Sewer Board meeting will be Wednesday, May 7, 2008, due to Election Day. Mr. Sneve thought there was good conversation today. Board Member Saegesser questioned the status of a north wastewater plant. Property alternatives have been discussed. They are asking far 20 acres with an option on an additional 80 acres. Attorney Lewis was asked to draw up a memo of understanding. The process of obtaining an engineering firm is to start. Attorney Lewis reminded all of the mediation scheduled for April 23, 2008. Mayor Galligan said he would attend. Board Member Caldwell made the motion to adjourn at 5:40 P.M, second by 6oard~yitber Sae~es~r, pas~irnp unanimously. om Bill Saegesser, A"I`ChS"C Pegg i cr, Clerk Treasurer