HomeMy WebLinkAbout04-01-2008CITY OF JEFFERSONVILLE
SANITARY SEWER BOARD
MINUTES OF APRIL 1, 2008
The Sanitary Sewer Board of the City of Jeffersonville met in regulaz session in
the Mayor's Conference Room in City Hall, Jeffersonville, Indiana on Tuesday, April 1,
2008, at 3:00 P.M.
Mayor 'rem Galligan called the meeting to order at 3:20 P.M. Boazd Members
Tom Galligaq Bill Saegesser and Jeffrey Caldwell were present. Also present were
board Attomey Scott Lewis, EMC Representative Mike Arms, Mayor's Administrative
Assistant Dana Young and Deputy Clerk Treasurer Barbara Hollis.
Board Member Saegesser made the motion to approve the agenda with the
addition of Jason Lock, and the awarding of a contract, second by Boazd Member
Caldwell, passing on a vote of 3-0.
The minutes of March 4, 2008 were presented for approval. Board Member
Saegesser asked the minutes be amended [o indicate that Mike Meyer was not in
attendance. Board Member Saegesser then made the motion to approve the minutes as
amended, second by Board Member Caldwell, passing on a vote of 3-0.
Deputy Clerk Hollis presented a claim in the amount of $3,292 from the 2008
SRF Bond Fund for consideration. Following discussion of the claims, Board Member
Caldwell made the motion to approve the claims as presented as well as the additional
claim, second by board Member Saegesser, passing on a vote of 3-0.
Mr. Jason Lock, Attorney representing Youngstown Shopping Center businesses,
requested consideration of removal of late fees. His clients claim they have not received
some of the billings. Board Attomey Lewis said the Board does have the power to
dismiss late fees. Mayor Galligan apologized explaining there has been a software
transition in the billing department. Mayor Galligan will have Bill Mattingly review the
situation.
Clerk Treasurer Office employees Suzy Bass and Cindy Gardner appeazed before
the Board to request the proper Flow of documents with regard to construction projects.
Mayor Galligan requested a list of projects that have missing documents. Deputy
Gardner will meet with representatives of Jacobi, Toombs and Lanz end Bill Mattingly to
work on project numbering.
Following discussion of the Louise Street Pump Station bids, Board Member
Saegesser made the motion to sign the documents awarding the bid to Excel Excavating
in the amount of $258,785.75, second by Board Member Caldwell, passing on a vote of
2-0-1. Mayor Galligan abstained liom the vote. Boazd Member Saegesser made the
motion to authorize the signing of the contract with Mac Construction for [he Wastewater
'Treatment Plant Expansion, contingent upon Attomey Lewis's review, secoud by Board
Member Caldwell, passing on a vote of 3-0.
Mr. Mark Sneve, representing Strand Associates, Inc. presented and reviewed the
summary oC ongoing projects dated April I, 2008. The public notification hearing has
been delayed. He is looking at May 6, 2008 at 6:00 P.M, for the hearing.
Mr. Bill Mattingly presented the sewer adjustment report. Board Member
Caldwell requested this report be distributed in the meeting packet, also asking for
April 1, 2008
definition of terms used on the reports. Mayor Galligan noted the need to set up new
procedures for new customers. Attomey Lewis reported bankruptcy filings. There are
12,008 billings sent each month. It is felt in most cases the bills are sent. Following all
discussion, Board Member Caldwell made the motion to approve the adjustment report
dated March 2Q 2008 as presented, second by Board Member Saegesser, passing on a
vote of 3-0. Mr. Mattingly requested authorization to travel to Daleville for sofrware
training. }{e recommends an additional license in [he amount of $526. 1'he Board
authorized the travel and the additional license.
Mr. Len Ashack, representing Bernardin Lochmueller & Associates, Inc.
presented and reviewed the monthly progress report. There will be a meeting with the
EPA in Chicago.
EMC Representative Mike Arms reviewed the need for an access road for the
Lentzier Trace problem. Mayor Galligan reported this is being worked on.
Representative Arms reported the ] 0`h Street Pump Station pump is on a truck on [he way
to Jeffersonville.
Mc Kenneth Beache representing Shrewsberry and Associates introduced
himself.
Mr. Steve Kiper representing HDR/Ques[ announced apre-construction meeting
is scheduled for Thursday.
A letter from Pace Contracting subject: Teeth Street Pump Station
Improvements, Dropped Pump, Statement of Events was presented and discussed.
Board Member Saegesser asked about the status of a proposed lien ordinance,
asking Attomey Lewis to work on this.
Board Member Saegesser made the motion to adjourn a[ A:30 P.M., second by
mously.
ATTEST:
i.c?~P~ati
Yeg ~ 'Ider, Clerk Treasurer