HomeMy WebLinkAbout05-20-2008SANITARY SEWER BOARD MEETING AGENDA
MEETING: TUESDAY May 20, 2008
3:00; MAYOR'S CONFERENCE ROOM; 2NO FLOOR, ROOM 230
NEW CITY HALL; JEFFERSONVILLE, IN 47150
1) Call to Order by Executive Member
2) Roll Call
3) Approval of Agenda
4) Approval of Minutes
5) Approval of Claims
6) Old Business
7) New Business
8) Consultant and Engineer Reports
9) City Engineer Reports
10) Boazd Member Comments
11) Adjournment
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CITY OF JEFFERSONVILLE
SANITARY SEWER BOARD
MINUTES OF MAY 7, 2008
The Sanitary Sewer Board of the City of Jeffersonville met in regular session in
the Mayor's Conference Room in City Hall, Jeffersonvifie, Indiana on Wednesday, May
7, 2008, at 3:00 P.M.
Mayor Tom Galligan called the meeting Co order at 320 P.M. Board Members
Tom Galligaq Bill Saegesser and Jeffrey Caldwell were present. Also present were
Board Attomey Scott Lewis, City Engineer Bob Miller, Sewer Collection Office Director
Bill Mattingly, Mike Meyer representing EMC, Iorge Lanz and Josh Hillman
representing Jacobi, Toombs and Lanz, Mark Steve representing Strand Associates, Len
Ashack representing Bemardiq Lochrnueller & Associates, Mr. Steve Keibcr
representing Mac Constmction, and Deputy Clerk Treasurer Barbara Hollis.
Board Member Caldwell made the motion to approve the agenda with the addition
of Ms. April Paul regarding aback-up claim, second by Board Member Saegesser,
passing ou a vote of 3-0.
The minutes of March 18, 2008 were presented for approval. Board Member
Saegesser made the motion to approve the minutes as presented, second by Board
Member Caldwell, passing on a vote of 3-0. The minutes of the meeting of April 1, 2008
were presented for approval. Board Member Saegesser made the motion to approve the
minutes as presented, second by Board Member Caldwell, passing on a vote of 3-0. The
minutes of the meeting of April 15, 2008 were presented for approval. Board Member
Saegesser made the motion to approve the minutes with the cmaection of the last sentence
of the third to the last paragraph on page 2 (Attomey Lewis was asked to draw up a
memo of understanding. The process of obtaining an engineering firm is to start.),
second by Board Member Caldwell, passing on a vote of 3-0.
Deputy Hollis presented two additional claims (Bill Mattingly - $2,675.00 and
Kepublie Credit Card - $147.00) for consideration. Attorney Lewis asked a claim to
Wilder & Lewis for $5,959.00 also be considered. Following discussion of the claims,
Board Member Saegesser made the motion to approve the claims as presented as well as
the additional. claims, second by Board Member Caldwell, passing on a vote of 3-0.
Ms. April Paul appeared before the Board to request information regarding the
stains of her claim for rcimbu~sement for damages due to a sewer backup in her home at
5660 Split Rail Drive. Ms. Paul reviewed die circumstances, saying no EMC employees
entered her home. Attorney Lewis has reviewed the claim, noting personal items are not
usually compensated as new. The normal compensation is 50% of pw~chase cost Mayor
Galligan suggested a backflow prcventor be installed. Ms. Paul said she is having this
done. Mayor Galligan also suggested she get the condensatimt line up and find a way to
block the floor drain. Mike Meyer stated Mikc Arms was at the scene. Following
explanation of the incident by Mike Meyer, Mayor Galligan said he feels EMC is at fault.
Following discussion, Board Member Saegesser made the motion to compensate Ms.
April Paul and Mr. Dave Whyland $6,445.00 for damages due to a sewer backup on
March I, 2008 at 5660 Split Rail Drive, pending sigiing a release, second by Board
May 7, 2008
Member Caldwell, passing on a vote of 3-0. Ms. Paul has the right to negotiate with
EMC.
Mr. Lanz is happy the notifications have been included in the EMC report. Mr.
Lanz received a letter from Team Contracting stating the Veterans Parkway Lift Station
infixed. Mr. Lanz says this is still a problem. He will put the contractor on notice. Mr.
Jorge Lanz presented and reviewed the status of each project contained in the report of
May 7, 2008. Three property owners in the Longview Beach Sanitary Sewer project
have not responded. Mayor Galligan said the total project cost should be divided by the
number of customers. Each customer that has not paid should be charged that amount.
Mr. Lanz and Attorney Lewis will work together on this. Mr. Hillman explained change
orders #1 and #l2 for the Blanchel Terrace Combined Sewer Separation project.
Following discussion, Board Member Saegesser made the motion to accept the
recommendation of the Engineer to approve change order #1 for the Blanchel Terrace
Combined Sewer Separation project in the amount of $3,080.41 to Team Contracting,
second by Board Member Caldwell, passing on a vote of 3-0. Board Member Saegesser
then made the motion to approve change order #2 for the Blanchel Terrace Combined
Sewer Separation project in the amount of $15,439.95 to Team Contracting; second by
Board Member Caldwell, passing on a vote of 3-0. Mr. Lanz reviewed quotations from
Stetnler Corporation ($15,875.00) and Excel Excavating ($15,300.00) for new sewage
grinda~ pump and lift station Flexible Materials Port Road. Mr. Lanz recommends this
project be done. Following discussion, Board Member Caldwell made the motion to
award the project to Excel Excavating in the amount of $15,300.00 for the grinder pump,
second by Board Member Saegesser, passing on a vote of 2-0-1. Mayor Galligan
abstained. Mr. Lanz reviewed a TV inspection system asking for no action this meeting.
He feels a clear and concise inspection is necessary. Board Member Saegesser requests a
sample of what EMC can do. Engineer Miller said there is a need to go 40 to 50 feet up
the lateral. Until a decision is made about the North plant the Mill Creek problem is on
hold. Reterence was made to the EMC report memo. Mr. Meyers said the pmnp is
pulled and cleaned almost weekly. Mr. Lanz is surprised to hear there has been an alarm
at Utica 1. The cottractor needs to be sent a notice. Mr. Meyer reported the 10'" Street
pump has been kicking out. This has been corcccted and is now working. Board Member
Saegesser asked about the status of the spare ] 0°i Street pump. Mr. Meyer is waiting for
parts. board Member Saegesser said if the pumps need repairs "lets get it done". He
asks a bigger impeller be cmisidered.
Mr. Mark Sneve of Strand Associates, Inc. presented and explained the May 7,
2008 update. Regarding the public meeting notices, Attorney Lewis explained the
problem has been getting addresses. Mayor Galligan said, "IePs not miss any dates".
Following discussion, Board Member Caldwell, made the motion to approve change
order #I for Riverport No. 2 Pump Station Replacement project to Mitchell & Stark
Construction Co., Inc. in the amount of $9,292.73 as well as the date change, second by
Board Member Saegesser, passing on a vote of3-0.
May 7, 2008
Mr. Len Ashack of Bemardin, Lochmueller & Associates, Inc. presented and
explained the May 7, 2008 monthly progress report. Mr. Ashack requested the Board
consider proposals for three flow meters at a cost of $18,000.00 installed. The cell phone
notification system is $2,200.00 and real-time access cost is $3,000.00. Mr. Lanz
explained the need for measurements. Board Member Sacgesaer asked, why change from
the investment that has been made in the SigRna system? The diffca~enees were discussed.
Following all discussion, Board Member Caldwell made the motion to install three ISCO
meters, not to exceed $24,090.00, second by Board Member Saegesscr, passing on a vote
of 3-0.
Mr. Steve Keiber of Mac Construction presented and reviewed the project status
report for Che WWTP 50% Expansion proj cat. The contaminated soil problem was
discussed. Mr. Lanz recommends the contaminated soil be stockpiled on site for now.
Mayor Galligan stressed the nccd to know where the wntamination came from. Board
Member Saegesscr noted the need to know how much it will cost to dispose of the
contaminated soil. Attorney Lewis stressed the need to research the problem. Mr. Keiber
noted IDEM has been notified. Board Member Sacgesser asked if Mac is working with
EMC. Mr. Meyer said yes, there is a ]ot of dust. Mayor Galligan said he found a gate
open. Mac Construction needs to understand die need to keep the gates locked. Mayor
Galligan would like the hole in the middle of the driveway filled and the drainage flow
corrected. Mr. Keiber said all roads wotdd have new surface. Mayor Galligan said, if
nccd is to be planted in the area, it needs to grow. He saw a plant in Dayton, Ohio that
looked like someone s home.
Mr. Mike Meyer reviewed work requests to the City. Mayor Galligan asked Mr.
Meyer io get in touch w9th dte contractor regarding high levels at Falcon Crest. Mr.
Meyer has been nofitied the Duke Enn-gy winter credit is 55,298. 'This is to be split.
Mayor Galligan asked if anyone had looked into generating electricity from outfall lines
or a force main. Mr. Meyer will check. Mr. Meyer noted problems getting into the CSO
computer. Strand Engincc7ing will try to help by gaffing with the contractor. Board
Member Sacgesser likes the work requests included in the EMC report. City Engineer
Miller has authority to made corrections up to 81,000. Following discussion, Board
Member Sacgesser made the motion to authorize City Engineer Miller to respond to work
requests not to exceed $5,000 per each request, second by Board Mcmbcr Caldwell,
passing on a vote of 3-0.
City Engineer Miller noted [nsituform would start relining sewers on Monis to
Short Jackson on May 12, ?008. Board Mcmbcr Caldwell asked about the progress nn
Chippewa. City Engineer Miller explained the problem with the storm drain.
Board Attorney Lewis is in receipt of a letter from Flexible Materials on Port
Road regarding problems. Mr. Meyer will check and get proof to A[[onrey Lewis of
reporting to the EPA. Attorney Eewis presented a draft of a memo of understanding.
Board Member Saegesscr feels the drafr is fine.
Mr. Bill Mattingly presented the adjustments for approval. Mr. Mattingly
explained the Keystone software is a package program, noting some problems.
Following discussion, Board Member Saegesscr made the motion to approve the
adjusnneul of April 17, 2008 and April 22, 2008 as prescnicd, second by Board Member
Caldwell, passing on a vote of 3-0.
May 7, 2008
Board Member Caldwell made the motion to adjoom at 5:35 P.M., second by
Board Member Saegesser, passing unanimously.
fom Galligan, Mayor
Jeffrey Caldwell, Member
Bill Saegesser, Member
ATTEST:
Peggy Wilder, Clerk Treasurer