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August 19,2005
The Honorable Robert Waiz
Mayor
City of Jeffersonville
CitY-County Building
501 East Court Ave., Room #404
Jeffersonville, IN 47130
Subject: Proposal for Big Four Approach Concepts
Dear Mayor Waiz,
KZF Design Inc is pleased to submit this proposal for Architectural and Engineering services in
response to your telephone conversation with Tom West on August 18, 2005. The following is our
understanding of the scope of the desired design services along with our proposed schedule and fee.
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SCOPE OF SERVICES
KZF Design will provide Conceptual Design Services to develop proposed designs for pedestrian
access to the Big Four Bridge from the Jeffersonville, Indiana end of the bridge to the street level. The
pedestrian access shall include provisions for bicycles. Two concepts will be developed as follows:
1 . Provide elevator and stair access to the bridge lrom the street level.
2. Provide an ADA compliant ramp system and stair access to the bridge from the street level.
Plans and ei'evations )^IiII be developed for each concept. From the plans and elevations a computer
generated 3 Dimensional Color Rendering of each concept will be developed.
Estimates of Probable Project Costs will be developed for each concept. The Project Cost Estimate
will include allowances lor additional engineering and consulting services as well as recommended
contingencies lor unknowns and the level of design development completed.
Preliminary Conceptual Design
To prepare the conceptual design we have included the time for a design kick-off meeting with you and
your representatives to discuss the requirements and desires for the Pedestrian Access. From this we
will develop preliminary concepts in plan and elevation view format. A prel iminary conceptual design
KZF DESIGN INC 655 Eden Park Drive Cincinnati, OH 45202-6000
TEL 5136216211 FAX 513621 6530 WEe www.kzf.com
KZF Design I Proposal for Big Four Approach Concepts I Page 2 ot 3
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review meeting will be scheduled to present the preliminary conceptual des igns. Cost estimates will
not be prepared at this time.
Final Conceptual Design
Comments and revisions will be incorporated into the Final Conceptual Designs and the 3 Dimensional
Renderings will be created. Cost estimates will be prepared for each of the concepts.
Five copies of the final drawings, renderings' and cost estimates will be provided to the City. The final
drawings and renderings will be provided to the City in electronic format so that you may produce
additional copies as needed.
Assumptions to Scope
1. The existing Big Four Bridge drawings that KZF has access to will ~ utilized for
establishing the existing bridge conditions. No detailed field vvork or development of as-
built drawings is included in this proposal.
2. Existing available site topographical information will be utilized to develop site plan
information such as topography, site features and utilities. This information will be
provided by the City of Jeffersonville. A land survey is not incl uded in the scope of this
project.
3. No geotechnical research, soil boring or information is included in this proposal. The
conceptual design will rely on the existing bridge drawings and available site information.
Geotechnical assumptions consistent with this information will be incorporated into the
conceptual design.
4. No environmental survey is included in this proposal. We will coordinate with the City
and should known or suspected environmental concems be l<.Ientified suitable
contingencies for potential environmental concerns can be incorporated into the Project
Cost Estimate.
SCHEDULE
We propose to perform these services within 4 weeks of receipt of Notice to Proceed. If Notice to
Proceed is by September 2, 2005 we can begin work immediately. The following is a list of activitiel?
and durations to complete the effort within the 4 week period.
Activity
Receive Notice to Proceed
Design Kick-off Meeting
Preliminary Concept Design Review Meeting
Submit Final Conceotual Desion
Total
Duration (Calendar Days)
3
14
11
28
KZF DESIGN INC. 655 Eden Park Drive Cincinnati, OH 45202-60\lO
TEL 513621 6211 FAX 513621 6530 WEB www.kzf.com
KZF Design I Proposal fer Big four Approach ConceplS I Page 3 of 3
doclJmeon'2
FEE
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We propose for perform this effort for the Lump Sum Fixed Price Fee amoul1t of $25,000.
It is our understanding that a third conceptual scheme might be desired. Shpuld a third scheme be
desired. we can develop a third scheme following the same process above .and within the same time
period for the additional Lump Sum Fixed Price Amount of $8,000.
For this effort KZF recommends utilizing AlA 8151, Abbreviated Standard Form of Ag~ement
Between Owner and Architect as a form 01 agreement. Should the City have some other required form
of agreement please forward a copy for our review.
We, are excited about the opportunity to work with the City of Jeffersonville Cln your plans for the bridge
and waterfront development. Should you have any questions please feel free to, contact me at yoiJr
earliest convenience.
Sincerely,
KZF Design Inc.
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,
Bill S. Claiborne
Project Manager
KZF DESIGN INC. 655 Eden Park Drive Cincinnati, OH 45202-6000
TEL 5136216211 FAX 513621 6530 WEB www.kzl.com