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HomeMy WebLinkAbout02-05-2008CITY OF JEFFERSONVILLE SANITARY SEWER BOARD FEBRUARY 5, 2008 The Sanitary Sewer Board of the City of Jeffersonville met in regular session in the Mayor's Conference Room in City Hall, Jeffersonville, Indiana on Tuesday, February 5, 2008. Board Member Jeffrey Caldwell called the meeting to order at 3:00 P.M. Board Members Bill Saegesser and Jeffrey Caldwell were present. Mayor Tom Galligan was not in attendance. Also present were Board Attorney Scott Lewis, City Engineer Bob Miller, C.P.A. Robert Miller, Sewer Collection Office Clerk Angela Kern, Mike Meyer, Jorge Lanz, Len Ashack, Mark Sneve, and Deputy Clerk Treasurer Barbara Hollis. Board Member Saegesser made the motion to approve the agenda, second by Board Member Caldwell, passing on a vote of 2-0. The minutes of January 15, 2007 were presented for approval. Board Member Saegesser made the motion to approve the minutes as presented, second by Board Member Caldwell, passing on a vote of 2-0. City Engineer Bob Miller presented three additional claims for consideration: Pace Contracting $19,000.00 NBDS Permit $11,500.00, and W. T. Schultz $488.19. Board Attorney Lewis presented a claim to Baker & Daniels in the amount of $4,463.50. Following discussion of the claims, Board Member Saegesser made the motion to approve the claims as presented as well as the additional claims, second by Board Member Caldwell, passing on a vote of 2-0. Board Member Caldwell asked about the Longview Beach Sewer Project property owners that have not paid. Engineer Lanz replied three certified letters were mailed. He has had a reply from one. Board Member Saegesser asked about the transfer use agreement proposal, noting the need for aNorth-end plant. Engineer Lanz said seven potential sites were screened and four were eliminated in 2002. Board Member Saegesser made the motion to ask Jacobi, Toombs, and Lanz, and Strand to take a fresh look and compare potential sites again, second by Board Member Caldwell, passing on a vote of 2-0. Sewer Collection Officer Clerk Angela Kern reviewed two proposals for the lease of a copier. She recommends the IKON proposal. Attorney Lewis will review the contract. The water leak adjustment report was presented for review. This will be brought back to the next meeting. Bernardin Lochmueller & Associates Project Manager Len Ashack presented and reviewed the monthly progress report. Mark. A. Sneve, P.E., Strand Associates presented and reviewed the CSO Flow & Modeling Project update. Mr. Sneve gave an update on the Riverport No. 2 Pump Station. He does recommend an extension due to a delay in shipping. Board Member Saegesser noted the need to not let the ball drop on the organic loading issues. February 5, 2008 2 Jorge Lanz, Engineer with Jacobi, Toombs and Lanz, Inc., presented and reviewed the sewer projects status report. Following discussion of Job #05891, Happy Valley Pump Station Improvements, Board Member Saegesser made the motion to approve change order #3 ($3,795), second by Board Member Caldwell, passing on a vote of 2-0. Engineer Lanz noted Job #9818, Longview Beach Sanitary Sewer, Pump Station, and Force Main, is ready to start. Engineer Lanz commended John Herriford of Strand for the work on the flowmeter installation project. Board Member Caldwell asked if it was true 4 or 5 flowmeters were installed backwards. Mark Sneve replied that is true. Stephen W. Keiber, P.E., HDR Quest Project Manager, presented and explained a letter of bid tabulation and recommendation for contract award for the Wastewater Treatment Plant 50% Expansion project. The bid for Mac Construction & Excavating, Inc. is all in order and is recommended for award. Board Member Caldwell asked if the ground water problem has been addressed. P.E. Keiber reviewed the four items regarding this problem. Attorney Lewis has reviewed Mac Construction's bid and found all is in order. Board Member Saegesser made the motion to award the contract for the Wastewater Treatment Plant 50% Expansion to Mac Construction & Excavating, Inc., contingent upon IDEM approval, financing, Council action, and attorney review, second by Board Member Caldwell, passing on a vote of 2-0. Attorney Lewis and Engineer Lanz will work together on a preliminary letter to Mac. Sewer Department C.P.A. Robert Miller presented a summary of Wastewater Utility account balances as of 11/30/07. Board Member Caldwell asked about the new software system. C.P.A. Miller feels there is a lot of flexibility, it is more logical, and easier to follow. Board Member Saegesser is encouraged it is up and running. Engineer Lanz asked C.P.A Miller if projects are being paid correctly. C.P.A. Miller said some posting corrections will be necessary. Plant Manager Mike Meyer presented the December month report. December was a wet month. Manager Meyer reviewed the Select Snacks situation. Manager Meyer announced EMC employee Hershel Hamby, a plant employee since 1985 will retire February 19, 2008. Also plant employee Sonny Brand's son passed away. The bid tabulation for Eighth Street Emergency Sewer Rehabilitation, Job #07159 was presented. Following review, Board Member Saegesser made the motion to award the bid to Insituform ($204,771), contingent upon review by Attorney Lewis, second by Board Member Caldwell, passing on a vote of 2-0. City Engineer Miller reported the Sellers Court sewer lines have been installed. There is a resident that does not want to hook on. According to Ordinance all must hook on. The Sanitary Sewer Board must approve all requests for lowered tap-in fees. All requests for adjustments must come before this board. Payment plans can be worked out. Attorney Lewis reported on three lawsuits. Mediation was held with the Town of Utica with nothing being resolved. A pretrial conference with Hallmark is scheduled for February 11. Attorney Lewis anticipates mediation. The Appellate Court has denied a petition for hearing on the Pinnacle case. Attorney Lewis recommends filing a petition to transfer the case to Supreme Court. There is no fee to file. A minimum brief would have to be filed. The Board consensus is to file. February 5, 2008 Board Member Saegesser made the motion to adjourn at 4:30 P.M., second by Board Member Sae ser, ssing on a vote of 2-0. ~~~~ Tom Galligan, Mayor ~ / ~ ~s /~ ,Member Bill Saegesser, ATTEST: ~~~ Peg ilder, Clerk Treasurer