HomeMy WebLinkAbout02-19-2008SANITARY SEWER BOARD MEETING AGENDA
MEETING: TUESDAY February 19, 2008
3:00; MAYOR'S CONFERENCE ROOM; 2 D FLOOR, ROOM 230
NEW CITY HALL; JEFFERSONVILLE, IN 47150
1) Call to Order by Executive Member
2) Roll Call
3) Approval of Agenda
4) Approval of Minutes
5) Approval of Claims
6) Old Business
7) New Business
a. Richard Everhart, Appeal Sewer Charges
8) Consultant and Engineer Reports
9) City Engineer Reports
10) Board Member Comments
11) Adj ournment
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4
CITY OF JEFFERSONVILLE
SANITARY SEWER BOARD
JANUARY 2, 2008
The Sanitary Sewer Board of the City of Jeffersonville met in regular session in
the Mayor's Conference Room in City Hall, Jeffersonville, Indiana on Tuesday, January
2, 2008.
Mayor Tom Galligan called the meeting to order at 3:00 P.M: Board Members
Bill Saegesser and Jeffrey Caldwell were present. Also present were Board Attorney
Scott Lewis, City Engineer Bob Miller, Mike Meyer, Sewer Office Director Elisa Dale,
Jorge Lanz, and Len Ashack.
Board Member Caldwell made the motion to approve the agenda with the addition
of a discussion of the plant at ICI, second by Board Member Saegesser, passing on a vote
of 3-0.
City Councilpersons Ron Grooms and Nathan Samuel requested the Sewer Board
reconsider payment of the sewer portion of the property and casualty insurance premium.
City Councilperson Grooms reviewed the breakdown on the insurance. Board Member
Caldwell made the motion to approve the payment of the share of property and casualty
insurance in the amount of $117,072.01, second by Board Member Saegesser. Board
Member Saegesser feels this should be built into the sewer rate. Following further
discussion the motion passed on a vote of 3-0.
Board Member Caldwell would like to get an open discussion started with the
City Council about the future of the treatment plant at ICI. Board Member Saegesser
reviewed the history. Board Member Saegesser does not believe the River Ridge Board
has made any decisions. Mayor Galligan noted there is a lot of development going on
and something needs to be done. Mayor Galligan explained what he thought should be
done. Board Member Saegesser feels the current plant is at about 75% capacity. He feels
the existing plant has little value. Engineer Jorge Lanz feels a North or East end plant is
a good alternative. If that is done the 100% expansion to the downtown plant will not be
necessary. Board Member Saegesser said he would be happy to attend the next River
Ridge Board meeting. Mayor Galligan is interested in securing enough ground to protect
the City for the growth in the area. Engineer Lanz will provide copies of all the reports.
Board Member Saegesser feels they think they have a valuable asset out there, he
personally feels it is a liability. There is a report from Umbaugh regarding the worth.
Engineer Jorge Lanz submitted and reviewed his report. Discussion was held
regarding the work done by Team Contracting at the Jeffersonville Towne Center. The
Middle Road Project has about $24,000 left on the contract. If the plans are to change the
Board needs to make a decision about going up Port Road. Three Longview Beach
property owners have not paid up front. A certified letter will be sent. A backflow
preventer has been installed in the Eighth and Ohio Street area. One thing that does need
to be addressed is the storm water that runs off the Bales property. The drainage board
should be consulted regarding a combined project. Engineer Lanz said a separate storm
sewer is necessary. Discussion followed regarding the use of the pipe that was used by
the old sewer plant. Engineer Lanz recommended the contract for the Blanchel Terrace
project be awarded to the apparent low bidder, Team Contracting, in the amount of
January 2, 2008 2
$294,343.50. Following discussion, Board Member Saegesser made the motion to award
the Blanchel Terrace Combined Sewer Separation and Elimination Project to Team
Contracting in the amount $294,343.50, second by Board Member Caldwell, passing on a
vote of 3-0.
Len Ashack reviewed recreation on the Ohio River. The City's position is that
the Ohio River is not affected by Jeffersonville's CSOs upstream. A teleconference is
scheduled for the 9~h at 10:00. The City is up to date on what they have said they would
do. A spreadsheet was presented and explained. Engineer Lanz has reviewed the
amendments and recommends they be approved. Board Member Saegesser made the
motion to approve the amendment number one to Bernardin, Lochmueller & Associates
September 5, 2006 agreement as presented, second by Board Member Caldwell, passing
on a vote of 3-0.
Mark Sneve reviewed his report and Strand's ongoing projects. A public meeting
to review LTCP alternatives was held December 4, 2007. No public showed up
regarding the combined sewer systems flowmetering project. All but one at Blanchel
Terrace is operational now. A brief report on flowmeter data and model calibration was
submitted to the EPA. Pace Contracting is installing access hatch and additional
flowmeter at the Tenth Street Pump Station. Regarding local limits evolution, the EPA
has agreed to the new local limits, a letter is forthcoming. Following a 30-day public
comment period, all related City Ordinances will be revised.
Mike Meyer explained his report. BOD loadings were discussed. This will be
looked at.
Board Member Caldwell made the motion to adjourn, second by Board Member
Saegesser, passing unanimously.
Tom Galligan, Mayor
Jeffrey Caldwell, Member
Bill Saegesser, Member
ATTEST:
Peggy Wilder, Clerk Treasurer
CITY OF JEFFERSONVILLE
SANITARY SEWER BOARD
FEBRUARY 5, 2008.
The Sanitary Sewer Board of the City of Jeffersonville met in regular session in
the Mayor's Conference Room in City Hall, Jeffersonville, Indiana on Tuesday, February
5, 2008.
Board Member Jeffrey Caldwell called the meeting to order at 3:00 P.M. Board
Members Bill Saegesser and Jeffrey Caldwell were present. Mayor Tom Galligan was
not in attendance. Also present were Board Attorney Scott Lewis, City Engineer Bob
Miller, C.P.A. Robert Miller, Sewer Collection Office Clerk Angela Kern, Mike Meyer,
Jorge Lanz, Len Ashack, Mark Sneve, and Deputy Clerk Treasurer Barbara Hollis.
Board Member Saegesser made the motion to approve the agenda, second by
Board Member Caldwell, passing on a vote of 2-0.
The minutes of January 15, 2007 were presented for approval. Board Member
Saegesser made the motion to approve the minutes as presented, second by Board
Member Caldwell, passing on a vote of 2-0.
City Engineer Bob Miller presented three additional claims for consideration:
Pace Contracting $19,000.00 NBDS Permit $11,500.00, and W. T. Schultz $488.19.
Board Attorney Lewis presented a claim to Baker & Daniels in the amount of $4,463.50.
Following discussion of the claims, Board Member Saegesser made the motion to
approve the claims as presented as well as the additional claims, second by Board
Member Caldwell, passing on a vote of 2-0.
Board Member Caldwell asked about the Longview Beach Sewer Project property
owners that have not paid. Engineer Lanz replied three certified letters were mailed. He
has had a reply from one.
Board Member Saegesser asked about the transfer use agreement proposal, noting
the need for aNorth-end plant. Engineer Lanz said seven potential sites were screened
and four were eliminated in 2002. Board Member Saegesser made the motion to ask
Jacobi, Toombs, and Lanz, and Strand to take a fresh look and compare potential sites
again, second by Board Member Caldwell, passing on a vote of 2-0.
Sewer Collection Officer Clerk Angela Kern reviewed two proposals for the lease
of a copier. She recommends the IKON proposal. Attorney Lewis will review the
contract.
The water leak adjustment report was presented for review. This will be brought
back to the next meeting.
Bernardin Lochmueller & Associates Project Manager Len Ashack presented and
reviewed the monthly progress report.
Mark. A. Sneve, P.E., Strand Associates presented and reviewed the CSO Flow &
Modeling Project update. Mr. Sneve gave an update on the Riverport No. 2 Pump
Station. He does recommend an extension due to a delay in shipping. Board Member
Saegesser noted the need to not let the ball drop on the organic loading issues.
February 5, 2008 2
Jorge Lanz, Engineer with Jacobi, Toombs and Lanz, Inc., presented and
reviewed the sewer projects status report. Following discussion of Job #05891, Happy
Valley Pump Station Improvements, Board Member Saegesser made the motion to
approve change order #3 ($3,795), second by Board Member Caldwell, passing on a vote
of 2-0. Engineer Lanz noted Job #9818, Longview Beach Sanitary Sewer, Pump Station,
and Force Main, is ready to start.
Engineer Lanz commended John Herriford of Strand for the work on the
flowmeter installation project. Board Member Caldwell asked if it was true 4 or 5
flowmeters were installed backwards. Mark Sneve replied that is true.
Stephen W. Keiber, P.E., HDR Quest Project Manager, presented and explained a
letter of bid tabulation and recommendation for contract award for the Wastewater
Treatment Plant 50% Expansion project. The bid for Mac Construction & Excavating,
Inc. is all in order and is recommended for award. Board Member Caldwell asked if the
ground water problem has been addressed. P.E. Keiber reviewed the four items regarding
this problem. Attorney Lewis has reviewed Mac Construction's bid and found all is in
order. Board Member Saegesser made the motion to award the contract for the
Wastewater Treatment Plant 50% Expansion to Mac Construction & Excavating, Inc.,
contingent upon IDEM approval, financing, Council action, and attorney review, second
by Board Member Caldwell, passing on a vote of 2-0. Attorney Lewis and Engineer
Lanz will work together on a preliminary letter to Mac.
Sewer Department C.P.A. Robert Miller presented a summary of Wastewater
Utility account balances as of 11/30/07. Board Member Caldwell asked about the new
software system. C.P.A. Miller feels there is a lot of flexibility, it is more logical, and
easier to follow. Board Member Saegesser is encouraged it is up and running. Engineer
Lanz asked C.P.A Miller if projects are being paid correctly. C.P.A. Miller said some
posting corrections will be necessary.
Plant Manager Mike Meyer presented the December month report. December
was a wet month. Manager Meyer reviewed the Select Snacks situation. Manager Meyer
announced EMC employee Hershel Hamby, a plant employee since 1985 will retire
February 19, 2008. Also plant employee Sonny Brand's son passed away.
The bid tabulation for Eighth Street Emergency Sewer Rehabilitation, Job #07159
was presented. Following review, Board Member Saegesser made the motion to award
the bid to Insituform ($204,771), contingent upon review by Attorney Lewis, second by
Board Member Caldwell, passing on a vote of 2-0.
City Engineer Miller reported the Sellers Court sewer lines have been installed.
There is a resident that does not want to hook on. According to Ordinance all must hook
on. The Sanitary Sewer Board must approve all requests for lowered tap-in fees. All
requests for adjustments must come before this board. Payment plans can be worked out.
Attorney Lewis reported on three lawsuits. Mediation was held with the Town of
Utica with nothing being resolved. A pretrial conference with Hallmark is scheduled for
February 11. Attorney Lewis anticipates mediation. The Appellate Court has denied a
petition for hearing on the Pinnacle case. Attorney Lewis recommends filing a petition to
transfer the case to Supreme Court. There is no fee to file. A minimum brief would have
to be filed. The Board consensus is to file.
February 5, 2008
3
Board Member Saegesser made the motion to adjourn at 4:30 P.M., second by
Board Member Saegesser, passing on a vote of 2-0.
Tom Galligan, Mayor
Jeffrey Caldwell, Member
Bill Saegesser, Member
ATTEST:
Peggy Wilder, Clerk Treasurer