HomeMy WebLinkAboutEstopinal Group Amendment 001
Document G606~ - 2000
Amendment to the Professional Services Agreement
Amendment Number: 001
TO:
Ms. Laura Dixon
Community Developmenf Specialist
River Hi11~'Economic Development District & Regional Planning Commission
300 Spring Street
Suite 2A
Jeffersonville, Indiana 471.30:•
(Owner's Representative) `.
T'he following adjustments shall be made to compensation and time.
(Insert provisions in accordance with the Agreement, or as otherwise agreed by the parties. )
Compensation:
Fixed Fee of $1,300.00
AIA Document G806*r - 2000. Copyright ®2001 by The American Institute of Architects. All rights reserved WARNING: This AIA® Document is
protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA® Document, or any portion of h, 1
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User Notes: (1270102837)
Time:
No M 'f
e
(Signature)
The Honorable Robert L. Waiz, Jr
Mayor
City of Jeffersonville
500 Quartermaster Court
Jeffersonville,lN 47130
(Printed name and title)
(Date)
• AIA Document G606TM - 2000. Copyright ®2001 by The American Institute of Architects. All rights reserved WAR ®ING: This AIA® Document is
protected by U.S. Copyright Law and International Treaties. UnauthoNzed reproduction or distribution of this AIA Document, or any portion of it, ~
may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced
by AIA software at 16:15:13 on 12/20/2006 under Order No.1000265728_1 which expires on 10/24/2007, and is not for resale.
User Notes: (1270102837)
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ARCHITECTURE
ENGINEERING
INTERIORS
09 November 2006
City of Jeffersonville
Ken Ellis Senior Center
1425 Pennsylvania Avenue
Jeffersonville, Indiana-47130
RE: Ken Ellis Senior Center Interior Finish Materials
Dear Mayor Waiz,
We appreciate this opportunity to provide interior design services for the Ken Ellis
. Senior Center.
Please find outlined below a brief synopsis of this contract:
^ Scope of Services
^ Basis for Compensation
^ Proposal Acceptance
We look forward to working with you on this project and will strive to demonstrate
the advantages of our approach to Service, Quality and Creativity.
Sincerely,
• .
~ Cil-l7l~4~Jl~t.
Felicia Bridge
Director of Interior Design
The Estopinal Group LLC
^ The Estopinal Group LLC "~`° "'""
^ 903 Spring Street Jeffersonville, Indiana 47130
^ 812.282.3700 812.283.4383 fax
w~nv.theestopi nalgroup.com
•
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~~s~~-
Scope of
Services
• The Interior Design Scope of Services on this project is limited to the selection of interior
finish material colors based on products submitted by the contractor. Selections of
furniture, window treatments, artwork, or signage aze not included in this proposal.
The Fstopinal Group will provide these services as additional services.
• Interior Designer shall review finish submittals from General Contractor and develop
one complete finish scheme option from items submitted.
• Interior Designer shall participate in one (1) meeting with Mayor and up to two (2)
additional representatives to review finish scheme option and determine final finishes
for all areas.
• Interior Designer shall develop one (1) complete finish material board based on
approved finishes and paxicipate in one (1) meeting with Mayor and representatives to
review final colors and placement.
• Interior Designer shall communicate final finish selections to contractor through
submittal process. .
• Interior Designer will verify .correct material type and color placement at final
construction punch list.
The Estopinal Group
-' r
F • s Y. ..i.
~~t~~~~~ ~~s~~
Our firm's polity on reimbursable expenses is to invoice our clients at our direct cost with no
~.~i~~€~~•s~i~ mark-up for processing. Travel time is not charged to the project simply travel expenses.
Examples of reimbursable expenses include but are not limited to the following:
• Reprographic Services
• Postage, Shipping and Communication Costs
Fees
!~ •
Aeceptanc~
TEG proposers a fee for the Ken Ellis Senior Center,
as outlined aabove, in ahe. amount°of
$1,300 (One Thousand ThreeHundred Dollars)_
Upon acceptance of this- contract, please sign and date one copy and return it to our ofFice.
Thank you for your consideration. If you should have questions or require any additional
information, please feel free to give me a call.
Sincerely,
Felicia Bridge
Duector of Interior Design
The Estopinal Group LLC
Accepted
City of Je
~-'
Date
Copy:. Threw Estopinal
Peggy Whiteman
The Estopinai Grou File
Financial Management
State of Indiana
Department of Commerce
• Community Development Block Grant Program
Semi-Annual Report
Cover Sheet
Form 9
Page 1
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,(
1. Grantee Name: City of Jeffersonville 3. Report Date
Street Address: S01 E. Court Avenue, 4th floor
City, State Zip: Jeffersonville, IN 47130 1/31/2007
2. Grantee Phone Number: 4. Grant Number
(812) 285-6400 CF-OS-226
5. Grantee Certification:
The grantee's Chief Elected Official certifies that:
(a) To the best of his or her lrnowledge or belief, the data in this
report was true and correct as of the report end date.
(b) The records described in 24 CFR Part 570 are being maintained and
will be made available upon request.
Signature, Grantee's Chief Elected Official Date
Typed Name and Title of Grantee's Chief Elected Official
Robert L. R'aiz, Jr. Mayor, City of Jeffersonville
6. This report prepared by:
Name: Andrea M. Frazier
Title: Administrative & Technical Coordinator
Community or Company: River Hills EDD & RPC
Address: 300 Spring Street, Suite 2A
City, State Zip: Jeffersonville, IN 47130
Area Code & Phone: (812)-288-4624
Do not write in this space. For Department of Commerce Use Only.
DOC Review Performed By: Date: PER Entry:
•
Financial Management
State of Indiana
Department of Commerce
Community Development Block Grant Program
Semi-Annual Report
Table I -Grant Progress
Form 9
Page 2
Grantee:
City of Jeffersonville Grant Begin Date:
12/I/2005 Current End Date:
6/30/2007 Grant Number:
CF-OS-226
Original End Date: Current Modification
Number: Report Date:
1/31/2007
Activities Estimated Completion
Code Description Accomplishments by Activity Code Dates
03 Public Center Facility Award of the Design & Inspection Services Contract 1/4/2006
03 Public Center Facility Grant Agreement Fully Executed 1/20/2006
03 Public Center Facility Construction Bids Advertised 4/15/2006 & 4/22/2006
03 Public Center Facility Construction Bids Received 5/18/2006
03 Public Center Facility Release of Funds 6/22/2006
03 Public Center Facility Awarded Construction Contract 7/26/2006
03 Public Center Facility Start of Construction 8/7/2006
11. Basis of Grand Awarded (Check One): a. Benefit to low/mod Income persons (51% minimum): XXXX
b. Slum or Blighted Conditions:
c. Imminent Threat to Health and Safety/Urgent Need:
• • •.
State of Indiana
C'
r'
Financial Management Department of Commerce Form 9
Community Development Block Grant Program Page 3
Semi-Annual Report
Table II -Summary of Actual Project Beneficiaries
rantee Name: Grant Begin Date: 12/1/2005
Ciry of Jeffersonville Grant End Date: 6/30/2007
Grant Number: CF-OS-226 Report Date: 1/31/2007
National Ob'ective check only one as sited in grant application and agreement)__
Benefit to Low and Moderate Income Persons
Area Benefit ®Limited Clientele
Housing Job Creation
------------------------------------------------------------------------------------------------------------------------------------------
Prevention or Elimination of Slums or Blight
r.-Area Basis ~~ Spot Basis
-------------------------------------------------------------------------------------------------------------------------------------------
Urgent Need
Proposed Beneficiaries :
(cited in grant application and agreement) Actual Beneficiaries:
Total Beneficiaries 325 Total Beneficiaries
Total Low/Mod Beneficiaries 325 Total Low/Mod Beneficiaries
Pro osed Beneficiaries Breakdown ctual Beneficiaries Breakdown
Activity number(s) 03 Activity number(s)
Total Number 325 Total Number
White White
Number 270 Number
Percent 83.00% Percent
Black Black
Number SS Number
Percent 17.00% Percent
His anic His anic
Number 0 Number
Percent 0.00% Percent
Asian Asian
Number 0 Number
Percent 0.00% Percent
Native American Native American
Number 0 Number
Percent 0.00% Percent
Handica ed Handica ed
Number 60 Number
Percent 18.50% Percent
Elden Elden
Number 325 Number
Percent 100.00% Percent
Low and Moderate Income Low and Moderate Income
Number 325 Number
Percent 100.00% Percent
Female-headed Households Female-headed Households
Number 260 Number
Percent 80.00% Percent
Source of Information: 2000 Census Data Source of Information:
State of Indiana
Financial Management Department of Commerce Form 9
Community Development Block Grant Program Page 4
Semi-Annual Report
Table III - Minority/Women's Business Participation
Grantee Name: City of Jeffersonville Total amount of all contracts awarded in last six (6) months: $ 855,000.00
Grant Number: CF-OS-226 Total amount of M/WBE contracts awarded in last six (6) months: $ -
GrantBegin Date: 12/1/2005 Total Amount of all contracts awarded to date: $ 915,000.00
Report Date: 1/31/2007
Contractor/Subcontractor Name and Address Type of
Trade
Code RaciaU
Ethnic
Code Prime
Contractor ID
Number Subcontractor
ID Number Female
Y/N Amount of
Contract
The Estopinal Group
903 Spring Street, Jeffersonville, IN 47130
9
1
35-1776466
N/A
N
$ 60,000.00
fiver Hills EDD & RPC
00 Spring Street, Suite 2A, Jeffersonville, IN 47130
6
1
35-1328894
N/A
N
$ 25,000.00
evco Construction, Inc.
812 W. Magnolia Avenue, Suite 2, Louisville, KY 40208
1
1
38-3644929
N/A
N
$ 830,000.00
ype of Trade Codes
1=New Construction 4=Service 7=Tenant Services O=Other
=Substantial Rehab S=Project Mgmt 8=Education/Training
3=Repair 6-Professional 9=ArchBng/Appraisal RaciaUEthnic Codes
1=White Americans 4=Hispanic Americans
2=Black Americans S=Asian/Pacific Americans
3=Native Americans 6~ther
Table IV -Leveraging Funds Table V -Narrative
Leveraging Funds
Source Grant Agreement
Commitment Amount Expended
to Date Estimated Final
Amount escribe any problems or delays encountered or anticipated in accomplishing grant objectives within the
approved timeline. Attach additional sheet if necessary.
CDBG Funds $ 525,000.00 $ 99,635.15 $ 525,000.00
Local Match/Private $ 344,252.00 $ 131,951.57 $ 344,252.00
Program Income
Other (list)
• • •
State of Indiana
Department of Commerce
Community Development Block Grant Program
• Semi-Annual Report
Table VI -Job Creation and Housing Report
NOT APPLICABLE
Grantee Name: Cit of Jeffersonville Grant Be in Date: 12/1/2005
Partici atin Com an : Grant End Date: 6/30/2007
Grant Number: CF-05-226 Re ort Date: 1/31/2007
Table VI-A -Job Creation
Partici atin Com an
Goal Date for com letion of'ob creation/retention:
Has actual 'ob creation/retention oal been met? Yes No
Goal for 'ob retention/creation Actual 'ob creation/retention
Total Number Number Number Total Number Number Number
Number low/mod Minori Female Number low/mod Minori Female
Created
Retained
Table VI-B -Housing
Goal Date for com letion of housin occu anc
Has actual housin occu anc oal been met? Yes No
Goal for 'ob retention/creation Actual 'ob creation/retention
Total Number Number Number Total Number Number Number
Number low/mod Minori Female Number low/mod Minori Female
Owner occupied
Rental
New Housing
Rehabilitation
I certify under penalties of perjury that the information on this report is true and correct to the best of my lrnowledge and belief
in every respect as to job creation/retention, and that I have not withheld or overstated any of the information presented in this
report.
Signature Business/Developer Authorized Representative Date
N/A Signature Chief Elected Official: Date
N/A
Typed name and title
N/A Typed name and title
N/A
•
Financcal Management State of Indiana Form 9
Department of Commerce Page 6 ,
Community Development Block Grant Program
Semi-Annual Report •
Table VII -Financial Status Report (Cumulative Basis)
Report budget amounts, receipts and disbursements of FEDERAL CDBG FUNDS ONLY,
on a cumulative basis -from date of grant award until end of report period.
Grantee Name: City of Jeffersonville Grant Number CF-OS-226
Street Address: 501 E. CourtAvenue, 4th floor Report Date: January 31, 2007
City, State Zip: Jeffersonville, IN 47130 Grant Begin Date: December 1, 2005
Grantee Phone Number: (812) 285-6400 Grant End Date: June 30, 2007
(~)
Activity Code (2)
Ex ense Item Descri lion (3)
Latest Approved
Item Budget
Amount (4)
Disbursements
to date cash (5)
Unpaid
Obligations
end of eriod (6)
Total
Commitments
4 + 5 (~)
Free Balance
Per Item
3 - 6
03 Public Center Facility $ 500,000.00 $ 99,635.15 $ 400,364.85 $ 500,000.00 $ -
18 MBE Program Participation $ 25,000.00 $ - $ - $ - $ 25,000.00
Column Totals $ 525,000.00 $ 99,635.15 $ 400,364.85 $ 500,000.00 $ 25,000.00
Report Prepared By: Andrea M. Frazier Title:
Administrative & Technical Coordinator Date
1/31/2007
Report Approved By*: Robert L. Waiz, Jr. Title:
Mayor, City of Jeffersonville Date
1/31/2007
(*Report to be approved by grantee chief elected official or financial officer.)
IDOC Review/Comments:
.7
•
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Financcal Management State of Indiana Form 9
Department of Commerce Page 7
Community Development Block Grant Program
• Semi-Annual Report
Table VII -Financial Status Report (Cumulative Basis)
(continued)
Grantee Name: Ci of Jeffersonville Grant Number CF-OS-226
Schedule of CDBG Funds /Other Receipts Applied to Project Expenses
Number Drawdown CDBG Draws to Program Income Other Receipts
(CDBG Funds) Drawdown Date Amount Date To Date To Date
1 9/18/2006 $ 33,057.30 $ 33,057.30 $ - $ -
2 11/16/2006 $ 66,5785 $ 99,635.15 $ - $ -
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Reproduce this form and attach additional pages as necessary in order to list all drawdown
and/or receipts, through end of semi-annual reporting period.
GRANT FUND BALANCE /CASH SUMMARY
Total Approved Grant Amount per Grant Agreement: $ 525,000.00
LESS: Total CDBG Drawdowns to Date: $ 99,635.15
LESS: Program Income/Other Receipts Applied to Project Expenses: $ -
Grant Fund Balance -End of Reporting Period: $ 425,364.85
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CASH SUMMARY:
Total CDBG Drawdowns to Date: $ 99,635.15
AND: Program Income/Other Receipts Applied to Project Expenses: $ -
LESS: Total Cash Disbursements to Date: $ 99,635.15
Grant Cash Balance -End of Reporting Period: $ -