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HomeMy WebLinkAbout05-21-2007 SPECIALJEFFERSONVILLE CITY COUNCIL SPECIAL SESSION Meeting Memorandum -Monday, May 21, 2007 - 5:30 P.M. City Hall Council Conference Room Council President Keith Fetz called the meeting to order at 5:30 P.M., and on call of the roll those members present were: Councilpersons Keith Fetz, Connie Sellers, Barbara Wilson, Ron Grooms, Phil McCauley, Ed Zastawny, and John Perkins. Also present were Deputy Clerk Treasurer Barbara Hollis, City Council Attorney Greg Fifer, Planning and Zoning Director Chester Hicks, and Information Technology Director Roger Hardy. Councilperson Grooms made the motion to approve the agenda with Ms. Swank replacing Mr. Larry Lynn as Mr. Lynn is not in attendance, and the addition of Director Hicks, Director Hardy, Neighborhood Association requests, Building Authority Board Appointment, and zoning in the 2-mile fringe, second by Councilperson Sellers, passing on a vote of 7-0. SIMEI - 600 Quartermaster Court Mr. Gary Leaven and Ms. Maxine Brown representing Southern Indiana Minority Enterprise Initiative, Inc. (SIMEI) presented a request for a partnership, or an arrangement, with the City for the use of 600 Quartermaster Court for use as an incubator for minority business, a coffee shop, heritage tourism center, and to promote Jeffersonville businesses. Ms. Brown explained it is fitting to use this building, as it was originally a restroom facility with designations for blacks and whites. The planning is moving along. The plan is to use history to develop a product. Councilperson Grooms inquired if the tourism survey has been completed. Ms. Brown indicated the target for completion is the end of June. Mr. Leaven said this is a unique opportunity and would like to join with the Urban Enterprise Zone for some of the project. He is asking what steps should be taken to request monetary support from the City. Council President Fetz asked if Sun Properties had been contacted. Mr. Leaven noted Sun Properties has no current lease and they are aware of the proposal. Councilperson Perkins said recently the rent was $1,400 a month. Ms. Brown said the quote was $1,500 a month. They are looking to work out a formula. Councilperson Sellers asked if this would fall under Special Projects. Councilperson Perkins feels it sounds like more. Councilperson Grooms would like to see a proposal, which would include goals and objectives, and a budget. Council President Fetz inquired if a lease vs. purchase may be more viable. Councilperson Perkins agrees with Councilperson Grooms regarding a proposal. Councilperson Grooms asked if Tourism has been asked for funding. Ms. Brown noted they have offered a brochure. Councilperson McCauley offered to help with the proposal. Councilperson Grooms asked for an estimate of the amount of help. Mr. Leaven estimates the range of $20,000. The group will be contacting businesses. Councilperson Grooms made the motion to accept a proposal for funding from SIMEI, second by Councilperson McCauley, passing on a vote of 7-0. Rock The Rocks Ms. Diane Swank, President, The Falls Of The Ohio Foundation, Inc. requested the Council sponsorship for the Foundation's annual fund raiser, Rock The Rocks. She thanked the Council for the past support. Following discussion, Councilperson Wilson made the motion to sponsor Rock The Rocks in the amount of $1,000, second by Councilperson Sellers, passing on a vote of 7-0. Sidewalk Grant Information Mr. Josh Hillman of Jacobi, Toombs, and Lanz presented and explained grant information on Indiana Department of Transportation Safe Routes To School Program. The applications are due by June 29, 2007 with no limit to the number submitted. Areas were discussed. Surveys need to be included with the application. Councilpersons Sellers, Perkins, Grooms, and Wilson volunteered to go with Mr. Hillman to the various schools. Other sidewalk needs were discussed. Following all discussion, Councilperson Wilson made the motion to authorize Mr. Hillman to go ahead with the design work for sidewalks on Allison Lane and prepare the grant applications, second by Councilperson Grooms, passing on a vote of 7-0. Information Technology Air Conditioning Needs Information Technology Director Roger Hardy presented temperature graphs from the IT control room. A monitoring system is in place. Director Hardy presented quotes for an air conditioning unit. It will take about two months to get here. The City has lost about $20,000 worth of equipment due to overheating. Director Hardy reviewed the quotes. All are for the same equipment. Councilperson Perkins feels there are some problems with Johnson Controls. He asks Director Hardy to check Independent Piping HVAC work. Councilperson Grooms is concerned the. Independent Piping quote is vague. He encourages Director Hardy to get more specific information on the scope of work. Director Hardy explained a proposal for the moving of walls. Councilperson Grooms is concerned if the proposal is adequate for the future. Director Hardy said it is adequate. Councilperson Perkins made the motion to recommend. Director Hardy's proposal to the Building Authority, second by Councilperson Sellers, passing on a vote of 7-0. Councilperson Zastawny asked Director Hardy to look at the annexation area of the web site tax calculator with regard to changing options. Councilperson McCauley will look at this. Neighborhood Association Requests Councilperson Grooms made the motion to approve the requests for $2,5000 each to Golfview Estates Property Owners Association, Inc., Foxboro Homeowners Association, and Northaven Neighbors Association, second by Councilperson Zastawny, passing on a vote of 7-0 Board Appointments Council President Fetz has received a letter of Board of Ethics resignation from Mr. Michael W. Hutt. He requests that Mr. James Berryman be appointed as the replacement. Councilperson Perkins knows Mr. Berryman well. Council President Fetz made the motion to appoint Mr. James Berryman to replace Mr. Michael Hutt on the Board of Ethics, second by Councilperson Perkins. Councilperson Zastawny is concerned about the balance of political parties. Councilpersons Sellers suggests if political partisanship is shown, the member be removed. Board Member Derek Spence said politics has not been considered, only complaints. Councilperson Zastawny said the Board has been working well. Council President Fetz noted in Indiana voters do not register by party, so that it is difficult. to know party affiliation. Councilperson Grooms would like to review candidates as members. The motion to appoint Mr. James Berryman to the Board of Ethics passed on a vote of 7-0. All thanked Mr. Hutt for his. service. Councilperson Sellers made the motion to appoint Councilperson Perkins to replace Mr. Calvin Kavanaugh on the Building Authority Board, second by Councilperson McCauley, passing on a vote of 6-0-1. Councilperson Perkins abstained. Councilperson Perkins will send a letter to Mr. Kavanaugh. Two-Mile Fringe Councilperson Zastawny read a letter regarding the two-mile fringe addressed to the Clark County Commissioners (attached). Council Attorney Fifer has no problem with the concept of the letter. Attorney Fifer explained the attached code, and the history of the two-mile fringe. Planning and Zoning regulations will be in use for most of the two-mile fringe area following the proposed annexation after January 1, 2008. The County could repeal the Ordinance removing the two-mile fringe. It is suggested the Council get copies of County BZA and Planning and Zoning meetings to see if there are any adverse plans. Planning and Zoning Director Hicks reviewed the history of the interlocal agreement, stating drainage problems were the main concerns. Director Hicks noted the County Commissioners have appointments to the City Plan Commission. He asks if this is necessary following the rescinding of the two-mile fringe. Attorney Fifer said this should drop back. Council President Fetz asked Councilperson Zastawny to redo the letter to include the appointment concerns. Councilperson Zastawny agrees. Following all discussion, Councilperson Grooms made the motion to send the letter to the County Commissioners, second by Councilperson Perkins, passing on a vote of 7-0. Planning And Zoning Update Funding Planning and Zoning Director Hicks presented a request for $60,000 to update the zoning ordinance. Councilperson Zastawny felt the previous consultant was excellent. Following all discussion, Councilperson Grooms made the motion. to pass Resolution No. 2007-R-20, A Resolution To Advertise For An Additional Appropriation, second by Councilperson Wilson, passing on a vote of 7-0. Comments Attorney Fifer announced a meeting regarding car lot recommendations would be held Tuesday. Attorney Fifer noted the annexation postage estimate was lowered following merging. The title work on railroad property is nearly done. Attorney Fifer noted everything is on track for the July 5, 2007 annexation public hearing. Councilperson Sellers made the motion to adjourn at 7:20 P.M., second by Councilperson Grooms sing on a v -0. Council President eith tz Attest: CcJ Clerk a rer Peggy Wilder THE FALLS OF THE OHIO ®a FOUNDATION,. INC. ` 201 W. Riverside Drive; Clarksville, IN 47129 y`e`s' pF TN~o~ 812.283.4999, www.fallsoftheohio.org May 2l , 2007 Ms. Connie Sellers Jeffersonville City Council BOARD OF DIRECTORS 500 Quartermaster Ct., Suite 300 Diane Swank Jeffersonville, IN 47130 President John Hamm, Jr. Dear Ms. Sellers: vice President Kerry DeMuth Secretary The Falls of the Ohio Foundation and Falls of the Ohio State Park Glenn Montgomery Deeply appreciate .teffersonville's sponsorship of last year's Rock the Rocks Treasurer annual fund raising event to support our education programs. Now, v4~e Dan Bortner respectfully request your participation as a major sponsor of Rock the Rocks. Dr. Bonnie Breidenbach Maxine F. Brown 2007. Attached is a list of benefits for sponsorship at the $1,000 level and the Leanne Burke event promotion in place. John Gilkey John Hartstern Rock the Rocks is scheduled for Saturday, August 25, from 6-10 p.m. Kye Hoehn Brian Kaluzny at the Falls of the Ohio State Park Interpretive Center. It includes Kenny Karem music by "The Marlins," food by The Fireside, libations with a Maker's Mark Lynn Lewis bourbon tasting, silent auction, fossil bed hike, and viewing of the center's film Charles J. Ridenour and exhibits including two temporary exhibits titled "Tentacles?" and Jane Sarles William B. Scott "Remembering the 1937 Flood." The dress is casual, tickets are $50, and the anticipated attendance is 400. By becoming a Rock the Rocks sponsor, the City of Jeffersonville will be supporting educational program development at the Falls of the Ohio which ADVISORY BOARD includes summer day camps for children, temporary exhibits, a monthly Roger W. Fisher children's nature club, guest speakers, and annual events such as the Fossil Elmer Hoehn Festival. James P. Keith Don Munich Paul Olliges Thank you for your consideration to support our community's greatest Kyle Ridont natural and cultural treasure -the Falls of the Ohio. Bekki Jo Schneider Ernest W. "Bill" Smith Sincerely, ~Q ~~t,~u~ Diane Swank. Dani Cummins President Executive Director The mission of The Falls of the Ohio Foundation is to preserve and interpret the scientific, historical and cultural heritage of the Falls of the Ohio and to promote educational initiatives for a better understayading of this unique natural resource. To: Clark County Commissioners Ed 1Vleyer Ralph Guthrie Mike Moore From: Jeffersonville City Council RE: City Zoning Authority for two-mile fringe area Dear Clark County Commissioners: It has come to the attention of the Jeffersonville City Council that a number of businesses have or will soon be moving into the county just outside the current Jeffersonville City boundaries. Since much of this area will be annexed into the city in January 2008 and since the county and city have vastly different zoning, planning, and development standards, the City Council of Jeffersonville respectfully asks. the county to once again allow the City of Jeffersonville two mile fringe zoning authority. If you or any county representatives have any questions or concerns regarding this request we ask that you contact the City Council President Keith Fetz to address your concerns or to discuss this request for 2 mile fringe zoning authority in more detail. Sincerely Keith Fetz -City Council President Ed Zastawny -City Council Vice President h IC 36-7-4-205 Establishment; extent of territorial authority of comprehensive plan; inclusion of contiguous unincorporated area; incorporation of new towns in county Chapter 4. Local Planning and Zoning (a) ADVISORY. A municipal plan commission shall adopt a comprehensive plan, as provided for under the 500 series of the advisory planning law, for the development of the municipality. l~or comprchcn5i~~e }Mans adopted after July 1. 1990. f: (1) the- municipalit} pr~~vides munici~~al services to the c~+nti~uous tanincorporatcd area; or (2) the municipal Tin commission obtains the.. appr~~~~al of the countt~ le~isl~iti~e bode of cac}1 affected county: the municipal plan con~rnissio~,l= ma~~ provic}e in the con~prehe~nsi~~c hl~~n t~~r the dc~velopme,nt of l~hc contiguous unincurporzted area, dcsi~~u~3tcd by the commission. that is outside. the cor~~c~rate bourxlaries of the nunicipality°, and that, in the judgment of the commission, bears reasonable relation to the development of the municipality. (b) ADVISORY. Except as limited by the boundaries of unincorporated areas subject to the jurisdiction of other municipal plan commissions. an area designated udder this section mad- include an~~ part of the. conti~~uous unincorporated area ~ti~ilhin i~i~o (?1 miles ~[~rom the. corporate boundaries of the Intu~icipalify'. If, however, the corporate boundaries of the municipality or the boundaries of that contiguous unincorporated area include any part of the public waters or shoreline of a lake (which lies wholly within Indiana), the designated area may also include: (1) any part of those public waters and shoreline of the lake; and (2) any land area within two thousand five hundred (2,500) feet from that shoreline. (c) ADVISORY. I3eforc exercisin__r thei~~ richis, pincers,and dtitics o~f~ the ~~dvist~r~~ plannin~~ la~~~ ~~-idi respect to an aria designated under this section, a mli7~icipal plan c~~tnmissiorz nlusi tzlc, ~~~ith the recorder of the couniv ira which the municipalit} is I~~catcd, a description or ii~ap dctiiain<~ the Ii117iCs ~~~f,that aria. If the commission revises the limits, it shall tile, with the recorder, a revised description or map defining those revised limits. (d) ADVISORY. If any part of the contiguous unincorporated area within the potential jurisdiction of a municipal plan commission is also within the potential jurisdiction of another municipal plan commission, the first municipal plan commission may exercise territorial jurisdiction over that part of the area within the potential jurisdiction of both municipal plan commissions that equals the product obtained by multiplying a fraction, the numerator of which is the area within the corporate boundaries of that municipality and the denominator of which is the total area within the corporate boundaries of both municipalities times the area within the potential jurisdiction of both municipal plan commissions. Furthermore, this commission may exercise territorial jurisdiction within those boundaries, enclosing an area reasonably compact and regular in shape, that the municipal plan commission first acting designates. (e) ADVISORY. df the lcgislati~~e body of a aunty adopts a coll~prchcnsivc plan and ordinai~cc covcrin<< the tarlincorp~~rat~d :u~eas of the coui~i~, a r1~t~nicipal plan commission ma~~ not c~erci~e juriscliclic~n, as provided in thiti section, oti~er and part of that unincorporated area unless it is authorized by ordinance of thc. le~islati~~c hodv of the county. This ordinance may f~c initiated h~~ the courlt_v legislative bode or by petition du1~~ si~~ned and pt~csealled to the county auditor by: (1) not less than fifty (50) property owners residing in the area involved in the petition; (2) the county plan commission; or (3) themunicipal plan commission. 1~3c1oreIinal action on Che ordinance b~~ the couttt~T Ie~islative bodz-, the county plan comr~~itiaion must hold att ac]yertised public he<~rizi~~ as required for other actions of the county plats conul~ission under the a~ivisury planning la~~ . Upon 1(~e p~tssa«e cif the ordin~lee b}the county le~~isfati~e body and the suhse~luent acceptance oC jurisclici.ion by tlxe municipal plan comr»ission. the municipal plan com~nissio7l shall e~crcise the same ri;~hts. po~~ers_ and duties cot~lerred in this section e~cfusitie(v with respect to the contigu~~us unincc~rpin~ated area. The jurisdiction of a municipal plan commission, as authorized under this subsection, may be terminated by ordinance at the discretion of the legislative body of the county, but only if the county has adopted a comprehensive plan for that area that is as comprehensive in scope and subject matter as that in effect by municipal ordinance. (fj ADVISORY. Each municipal plan commission in a municipality located in a county having: (1) a population of less than ninety-five thousand (95,000); and (2) a county plan commission that has adopted, in accord with the advisory planning law, a comprehensive plan and ordinance covering the unincorporated areas of the county; may, at any time, after filing notice with the county recorder and the county plan commission, exercise or reject territorial jurisdiction over any part of the area within two (2) miles of the corporate boundaries of that municipality and within that county, whether or not that commission has previously exercised that jurisdiction, if the municipality is providing municipal services to the area. Within sixty (60) days after receipt of that notice, the county plan commission and the county legislative body shall have the county comprehensive plan and 2 ordinance revised to reflect the decision of the municipal plan commission exercising the option provided for in this subsection. If the municipality is not providing municipal services to the area, the municipal plan commission must obtain the approval of the county legislative body of each affected county before exercising jurisdiction. (g) AREA. Wherever in the area planning law authority is conferred to establish a comprehensive plan or an ordinance for its enforcement, the authority applies everywhere: (1) within the county that is outside the municipalities; and (2) within each participating municipality. (h) ADVISORY AREA. Whenever a new town is incorporated in a county having a county plan commission or an area plan commission, that plan commission and its board of zoning appeals shall continue to exercise territorial jurisdiction within the town until the effective date of a town ordinance: (1) establishing an advisory plan commission under section 202(a) of this chapter; or (2) adopting the area planning law under section 202(b) or 204 of this chapter. Beginning on that effective date, the planning and zoning functions of the town shall be exercised under the advisory planning law or area planning law, as the case maybe. As added by Acts 1981, P.L.309, SEC.23. Amended by Acts 1982, P.L.1, SEC.61; P.L.216-1999, SEC.1. IC 36-7-4-701 Subdivision control ordinance Chapter 4. Local Planning and Zoning (a) The legislative body shall, in the zoning ordinance adopted under the 600 series of this chapter, determine the zoning districts in which subdivision of land may occur. (b) The plan commission shall then recommend to each participating legislative body an ordinance containing provisions for subdivision control, which ordinance shall be adopted, amended, or repealed in the same manner as the zoning ordinance. After the subdivision control ordinance has been adopted and a certified copy of the ordinance has been filed with the county recorder, the plan commission has exclusive control over the approval of all plats and replats involving land covered by the subdivision control ordinance, subject to subsection (c) and subsection (fJ. 3 (c) ADVISORY. ~Chc municipal plan c~inlmission leas ~kclusi~~e control oz~cr the a~~pro~~al of plats and reptals itwoIeing unincorporated Iand «7thin its jurisdiction, unless the- le~~islativc bodv of the count~~ IZas adopted a subdivision control ordinance. covering those lands. In this rase. the count~~ plan comnussion ht~s eYClusive control o~~er the appro~~al. (d) The subdivision control ordinance may provide that the subdivision of land that does not involve the opening of a new public way and that complies in all other respects with the subdivision control ordinance and the zoning ordinance may be granted primary approval by the plat committee without public notice and hearing, subject to appeal to the plan commission. Within ten (10) days after primary approval under this subsection, the plan commission staff shall provide for due notice to interested parties of their right to appeal to the plan commission. The notice shall be given in the manner set forth in section 706(2} and 706(3) of this chapter. (e) The plan commission may appoint a plat committee to hold hearings on and approve plats and replats on behalf of the commission. The plat committee consists of three (3) or five (5}persons, with at least one (1) of the members being a member of the commission. Each appointment of a member of the plat committee is for a term of one (1) year, but the commission may remove a member from the committee. The commission must mail notice of the removal, along with written reasons, if any, for the removal, to the member at his residence address. A member who is removed may not appeal the removal to a court or otherwise. The plat committee may take action only by a majority vote. (f) AREA. A participating legislative body may, in the subdivision control ordinance, reserve to itself the power to waive any condition that is imposed upon primary approval of a plat by the plan commission under section 702 of this chapter. The .legislative body shall prescribe the procedure under which a person may apply for a waiver of a condition under this subsection. As added by Acts 1981, P.L.309, SEC.23. Amended by Acts 1982, P.L.211, SECS; P.L.335-1985, SEC.29; P.L.320-1995, SEC.10. 4 To the City Council, , The newly formed Northaven Neighbors Association has met several times to establish a purpose and a set of by-laws in order to start. the process ofbecoming anon-profit organization. Our stated purpose is to improve the safety and quality of life of the residents of Northaven.. The Association shall represent the interests of the residents. with respect to issues relating to the enhancement of the neighborhood and its preservation, including matters such as land use, planning, traffic safety, open spaces, parks, recreation, and drug prevention. We have included a copy of the forms filed with the state of Indiana on May 17, 2007 registering the Northaven Neighbors as a not for profit Indiana corporation. We would like to request the city to help us in our efforts to accomplish our stated purposes by;allo:catng the funds to the association to be used to enhance and preserve the entrance to the subdivision. Thank You, , Donna Glass Pr ident, Northave Neighbo s Association Project Number: ' .~. 2007 Indiana Department of Transportation o SAFE ROUTES TO SCHOOL PROGRAIUI .,,_ _~ A~54 Application -Due June 29, 2007 Driving Indiana's Economic Growth iNUU i use oniy~ Date Received: (For INDOT use only) Read instructions carefully. All relevant sections of this application must be completed for the application to be considered for funding by INDOT. For instructions to assist you in filling out this application, please see the SRTS Application Guide on the INDOT website. SECTION 1: General Information Check if this is an ^ Infrastructure Application or ^Non-infrastructure Application School Name(s) (required) List all schools (K-8}directly benefiting from the proposed project: ^ Check if Applicant is a School, School Corporation or School District (required) ^ Check if Applicant is a Political Subdivision such as a Town, Township, City, County or Metropolitan Planning Organization (MPO) (required) Political Subdivision Name (required) Contact Person (required): Representing (required): (Individual familiar with the project and who can answer questions.) ( Name of applicant school, school district, city, town or MPO) Title: Mailing Address: City: State: Zip: Daytime Phone: E-Mail Address (opfional): Local Political Subdivisions (required): (List the city or town where the target school(s) are located. Also list the county. If the target school(s) are located within the boundary of a Metropolitan Planning Organization (MPO), list the name of the MPO.) City County MPO Name if Applicable: INDOT District Name: Brief Description of Proposed Improvements (25 words or fewer)* (required): * (Provide a Detailed Description of Proposed Project in Section 3) Location of Project (required): List street name(s) where infrastructure improvements are proposed and indicate the functional class of those roads. The map required in Section 4 must show the location of targeted school(s) and the distance of proposed improvements from each affected school in 1/10 mile increments. Section: 1A Infrastructure Project Cost Estimate -Complete Section 1A or 1B, not both Note: "Funds Requested" (Line 8) cannot exceed $250,000 for infrastructure projects and must be at least $5000. Land Survey (if applicable) 1 • $ Environmental Documentation 2. $ Design Engineering 3• $ Right of Way /Land Acquisition (if applicable). 4. $ Construction 5• $ Construction Inspection (and Engineering if applicable) 6. $ Total (add lines 1 through 6) 7. $ Funds Requested (Cannot exceed 100% of Line 7) 8. $ _ Total Value of Project (Line 7 + Any amount in excess of requested funds) 9. $ Note: Section 3 of this application requires further details on construction costs. The amount shown for "Construction" (Line 5) on the above estimate should match the total construction costs in Section 3, or an explanation must be given for the discrepancy. Section: 1 B Non-Infrastructure Activity Cost Estimate -- Complete Section 1A or 1 B, not both Note: "Funds Requested" (Line 9) cannot exceed $75,000 for non-infrastructure projects and must be at least $5000. SRTS Plan Development 1 • $_ Encouragement Activities 2• $, Outreach and Promotion Activities 3. $ Education Materials (e.g. brochures, videos, training materials) 4. $• Parent or Teacher Training 5. $. Student Training in Safe Walking or Bicycling 6. $ Traffic Enforcement Activities 7• $ Total (Add Lines 1 through 7) $• $, Funds Requested (Cannot exceed 100% of Line 8) 9. $ Total Value of Project (Line 8 + Any amount in excess of requested funds). 10. $ 2 Section 2: Application Signature(s) (required) In applying for or endorsing the SRTS application, the highest authorized representative of the applying school district and/or political subdivision must sign the application. The undersigned affirms that the statements contained in this application package are true and complete to the best of the applicant's knowledge. See the "SRTS Application Guide" for detailed information on appropriate applicant and required endorsements. Check just one Applicant Box in Section 2. (For additional endorsements attach copies of this sheet) School or School District Official: (Check One) Applicant ^ Endorsement ^ District Superintendent or Principal Signature (required) Name (required) Title (requird) Date (required) Phone Number (required) Local Government Official: (Check One) Mayor, Town Board President or Other Highest Local Official Signature (required) Name (required) Title (required) Date (required) Phone Number (required) Metropolitan Planning Organization Official: (Check One) Director's Signature (required in urbanized areas) Name (required) Title (required) Date (required) Phone Number (required) INDOT District: (applicable if project involves a state facility) District Director Signature (only required for projects along state highways) Name {required) Title (required) Date (required) Phone Number (required) 3 E-Mail Address (optional) Applicant ^ Endorsement ^ E-Mail Address (optional) Applicant ^ Endorsement ^ E-Mail Address (optional) Endorsement ^ E-Mail Address (optional) Section 3: Detailed Description and Construction Costs (required) NOTE: The following sections of this application request specific project information. Most request narration related to a specific topic. Other sections contain questions that can be answered in the space provided. If needed, pictures, maps, exhibits, diagrams, survey summaries, etc. must be attached to the application. Please provide supplemental materials in 8 '/Z X 11 inch format. If a section does not apply to the proposed SRTS project, or if data is not available, write "NA" beneath the section number. PROJECT DESCRIPTION (required) Provide details of the planned infrastructure improvements or non-infrastructure activities. Attach diagrams, maps and correspondence that provide a clear description of the proposed projector activity. DETAILED INFRASTRUCTURE PROJECT DESCRIPTION AND COST (if applicable} Provide a detailed description of project work items and construction costs by work category contained in the SRTS Application Guide. (e.g. if the project involves a sidewalk with a culvert at a stream crossing, separate costs for the sidewalk and culvert should be provided.) Provide a clear written description of the proposed improvements. Please supplement the descriptions with dimensioned drawings of the proposed improvements. Typical cross sections or typical layouts depicting the proposed infrastructure project are very helpful for evaluating the application. Note that all infrastructure improvements must comply with the requirements of the Americans with Disabilities Act (ADA). Section 4: Identification of Current and Proposed Walking and Bicycling Routes to School Clearly identify current and potential safe walking and bicycling routes to school with MAPS of the area showing existing and proposed routes. The map(s) should clearly identify the schools affected by the proposed SRTS project. (required) Check YES or NO for each school affected by proposed improvements. Attach additional sheets as needed. School Name: Grades Attending: YES NO Does your project improve an existing walking route? ^ ^ Does your project improve an existing bicycling route? ^ ^ Does your project create a new walking route? ^ ^ Does your project create a new bicycling route? ^ ^ School Name: Grades Attending: YES NO Does your project improve an existing walking route? ^ ^ Does your project improve an existing bicycling route? ^ ^ Does your. project create a new walking route? ^ ^ Does your project create a new bicycling route? ^ ^ Section 5: Identification and Demonstration of Needs Describe the essential problem. Include background information about the risks that K-8th grade school children are exposed to because of unsafe routes to the school(s) in the proposed project area. How have unsafe routes been identified as a local problem by organizations and officials (e.g., council or board resolution, agency's plan, etc.)? (required) For infrastructure projects, given that unsafe routes may exist in multiple locations, please explain why the selected routes/sites have been targeted for improvements. You may choose to attach photographs to illustrate the problem or hazard. Check the categories that most closely reflect the primary need(s) your project is targeting: ^ Increasing connectivity ^ Separating children from motor vehicles ^ Improving children's ability to safely cross streets ^ Improving children's ability to safely operate a bicycle ^ Improving pedestrian pathways ^ Improving bicycle pathways ^ Improving visibility of children for motorists (by restricting obstacles, improving sight lines, etc.) ^ Promoting safe driving by motorists ^ Other (please describe): Section 6: Potential for Proposed Improvement to Correct or Improve the Problem Describe how the proposed non-infrastructure activity or infrastructure project addresses the identified need and safety hazards identified in Section 5. Use the questions below to provide a detailed description. If it helps describe and define the scope of the improvements, please provide pictures, diagrams, exhibits, or maps as attachments. How does the proposed project correct or improve the pedestrian/bicycle traffic safety at or near the project site, especially in reducing injuries and fatalities among children? Discuss why the proposed improvement is the best, most cost effective solution to the problem. Describe other options or alternatives that were considered and why they were rejected. If applicable, describe how the proposed solution improves traffic safety for secondary users (other than children in grades K-8) of the facility or system. Section 7: Potential for Increased. Walking and Bicycling Among Students Answer the following questions for each school affected by the proposed improvement. Use data gathered through the parent and student surveys administered by the schools. (Attach additional copies of this section as needed for each school) School Name: Total Student Population (K-8t" Grade Only): Grades of students at the school: Number of students who typically walk to school now: Number of students who typically bike to school now: Number of students who take a bus to school: Percentage of students living within 2 miles of school: School Name: Total Student Population (K-8th Grade Only): Grades of students at the school: Number of students who typically walk to school now: Number of students who typically bike to school now: Number of students who take a bus to school: Percentage of students living within 2 miles of school: School Name: Total Student Population (K-8th Grade Only): Grades of students at the school: Number of students who typically walk to school now: Number of students who typically bike to school now: Number of students who take a bus to school: Percentage of students living within 2 miles of school: School Name: Total Student Population (K-8th Grade Only): Grades of students at the school: Number of students who typically walk to school now: Number of students who typically bike to school now: Number of students who take a bus to school: Percentage of students living within 2 miles of school: If the following questions do not apply to your proposed project or program, check the NIA box. YES NO N1A Will the improvements create shorter or more direct walking routes? ^ ^ ^ Will the improvements create shorter or more direct bicycling routes? ^ ^ ^ Will the improvements improve connectivity of these routes? (If Yes, how) ^ ^ Would this projector activity enhance the comfort or confidence of children walking ^ ^ ^ to school? Would the improvement or activity make children more comfortable or confident ^ ^ ^ about bicycling to school? Is this activity or project derived from a larger Safe Routes Plan or School Travel ^ ^ ^ Plan? Do you believe the project or activity will reduce motor vehicle congestion in the If Y h h l? f ^ ^ ^ es, ow) ( vicinity o the sc oo Does your community have a pedestrian plan or bicycle plan? (Cite the plan title) ^ ^ ^ Is the proposed activity or improvement compatible with and supported by the bicycle or pedestrian plan? Will the activities or projects improve walking along the route(s) for other purposes ^ ^ ^ than school trips? Will the projects or activities encourage more bicycling along the route(s) for other ~ ^ ^ kinds of travel than school trips? Describe the. benefits the proposed improvements will provide to K-8th grade students at this school. Attach pictures, diagrams, exhibits or maps that illustrate how the project will encourage students to walk or bicycle to school. Section 8: Additional Support for the Proposed Project by the Community and Interested Parties (optional) Please provide information on the support for the project by the community. Identify organizations that back the project or activity and describe the roles they plan to play in project implementation. Possible project partners may include school officials, local traffic engineers, municipal officials, law enforcement agencies, public health agencies or organizations, parent-teacher associations, local elected officials, and various not-for-profit community groups. 7 Section 9: Coordination with a Comprehensive Traffic Safety Ptan (optional) Describe how the proposed activity or project coordinates with existing traffic safety plans. The traffic safety plan may be as simple as a page or two of policies and practices that identify an overall plan for traffic safety improvements, or it could be a detailed plan that proposes specific improvements and programs to enhance traffic safety for the school site or school district and other target areas. Atypical plan would address engineering solutions, enforcement efforts, education programs, and encouragement practices, or any combination thereof. Does a Safe Routes to Schoo! Plan exist for the schools in the project area? YES ^ NO ^ If yes, provide authoring agency, the year the plan was approved and the implementation status. Attach a description of the plan's objectives as they pertain to this project. Do not provide a copy of the plan if it exceeds two pages. Quotations and excerpts from the document are acceptable. List or describe any related policies, practices or documents that demonstrate an overall plan for traffic safety improvements that specifically target the school(s) or school district. Section 10: Coordination with Other Activities (optional) Describe how other funding sources, activities or relevant programs will extend the benefits of the proposed project. Has other funding been requested or secured from other agencies or providers (e.g. local health, public safety, park & recreation department, etc.) for related improvements including, but not limited to, education, enforcement and infrastructure engineering? If so, identify status, source, amount of funds and contact information. YES ^ NO ^ Explain how these funding sources and/or programs enhance the merits of this SRTS funding request. Attach any documents or exhibits that demonstrate local efforts to leverage or coordinate with other funding sources or programs. Thank you for your interest in the Indiana Safe Routes to School Program. This application will be evaluated by the Indiana Safe Routes Advisory Committee and the recommendations for the selection process should be complete by September 30, 2007. The INDOT Commissioner will. make final SRTS. activity and SRTS project selections after receiving the Committee's recommendations.. All applications are due June 29, 2007 by 3:00 pm at the INDOT Office of Safety & Mobility in downtown Indianapolis. Edition: April 20, 2007 INDIANA DEPARTMENT OF TRANSPORTATION SAFE ROUTES TO SCHOOL (SRTS) PROGRAM 2007 SRTS APPLICATION GUIDE Introduction• In 2006 the Indiana Department of Transportation (INDOT) launched a new program entitled Safe Routes to School (SRTS). The initiative is aimed at making bicycling and walking to school safe and routine. Federal funds are made available to help create an environment where school children in the 8th grade or younger can get to school the way their grandparents did. Americans are realizing that traffic congestion, fuel consumption and air pollution near our schools, coupled with growing health and obesity concerns, make walking and biking to school aloes-cost, attractive alternative. School principals, school district officials, private school officials, local transportation officials and not-for-profit organizations are encouraged to work together to apply for funding under the SRTS program. Funds maybe for infrastructure projects that improve the "built environment", ornon-infrastructure activities that educate children, school officials and parents, encourage bicycling or walking to school or enforce safety for children on their daily commute to and from school. Funds will only be available on a reimbursement basis for approved projects or activities. All applications received by INDOT will be reviewed and evaluated by SRTS Advisory Committee consisting of representatives from INDOT, the Federal Highway Administration (FHWA), the Indiana Department of Education (IDOE), the Indiana Department of Health (ISDH) and a representative from one of Indiana's Metropolitan Planning Organizations (MPO's). Recommendations from the Advisory Committee will go to the 1NDOT Commissioner for final selection. Applicants will be informed of which proposals are selected and the list of approved projects and activities will be posted on INDOT's Web page: http•//www state in us/dot/div/programs/saferoutes/. To find out more about the national Safe Routes to School Program go to: http•//safety fliwa.dot.~ov/saferoutes/ and http•//www saferoutesinfo.or~/. Please contact Michael O'Loughlin at INDOT at molou~hlin~a indot.in.~ov or visit the INDOT SRTS Web page to find out more about Indiana's Safe Routes to School Program. Please be aware that this guide will continue to evolve as clarifications and additions are included. Always note the edition date at the top of SRTS Guide to make sure you are using the latest version. -1- WHAT IS NEW FOR 2007? • Proper signatures are now required by highest elected official, school principals, school district superintendent, metropolitan planning organization director and INDOT district director as appropriate for the individual application. • A clear map is now required, showing existing and proposed safe routes, target schools, street names and other significant local features. • Sample unit costs for SRTS infrastructure projects are posted on INDOT's SRTS Web page to help improve cost estimating. • A shift in emphasis from facility construction to address comprehensive Safe Routes to School planning that includes encouragement, education, evaluation, engineering and enforcement. • Increased emphasis on expanding partnerships to establish community-wide support. Partners should include local government, school officials, teachers, law enforcement, parents, students, local businesses and local not-for-profit organizations. • Surveys of how students travel to and from school and parent surveys about bicycling and walking to school are now required. Surveys and instructions are posted on INDOT's SRTS Web page. • Increased emphasis on evaluating relevant school policies that contribute to or detract from proposed SRTS efforts. • Increased emphasis on linking with related local efforts intended to increase walking and bicycling in the community. • Clear projections of the numbers of children walking and bicycling to school as a result of proposed SRTS activities and projects will now be required. • SRTS applications must be for at least $5000. SECTION 1-General Information • The officia12007 application deadline is 3:OOpm June 29, 2007...FIRM. Applications must be delivered to the Safety & Mobility Office of 1NDOT in Indianapolis by this date and time or clearly show a June 29th postmark. • All applications shall be typed and 20 pages or less, including all attachments. • Be succinct and direct in answering all questions. Vague and wordy responses may hide the meaning and cause a lower relative value to be placed on the application. • Applications should conform to an 8 t/2 x 11 inch format, but maps maybe 11 inches x 17 inches and folded. -2- • Do not attach front or back covers to the application. A cover letter, however, should accompany each application. • Each construction (infrastructure improvement) project or (non-infrastructure) activity shall be submitted as a separate application. • Please prepare 5 hard copies of each application, including the attachments. • Remember to save a copy of your application, including the completed signature page, for your own use. • Original and three copies should be submitted to: Indiana Department of Transportation Division of Planning, Office of Safety & Mobility IGCN Room 958 100 N. Senate Avenue Indianapolis, IN 46204 • The fifth copy of your application should be sent to your INDOT District Local Public Agency Coordinator. The state is divided into six districts as illustrated on the agency's website: htt~//www state in us/dot/div/traffic/districts/index.html. Go to this website to locate the correct address. SECTION lA -Infrastructure Project Cost Estimate Cost estimates should be as accurate. as possible. The cost estimate you provide in Section lA will establish the upper limit of funding available for your proposed project if it is selected. Based on experience, INDOT has provided sample unit costs on the Safe Routes Web page to provide a starting point for estimating infrastructure project costs. SECTION 1S -Non-Infrastructure Activity Cost Estimate Cost estimates should be as accurate as possible. The cost estimate appearing in Section 1B will establish the upper funding limit for your non-infrastructure activity if approved. SECTION 2 -Application Signature(s) Proposed infrastructure projects that would be located entirely on the grounds of one private or public school require only the endorsement of the school rinci al. If multiple schools serving grades K-8 are intended to benefit from proposed improvements, the appropriate school district superintendent needs to endorse the application. Proposed infrastructure projects located partly or entirely off of school grounds require the endorsement of the highest relevant town, city or county officials. Schools that serve grades 9 - 12 are considered secondary beneficiaries and are not required to endorse the application, however the support of local high schools is favorable. -3- In addition, within Indiana's 14 urbanized areas (where the population is at least 50,000) the director of the responsible metropolitan planning organization (MPO) must endorse SRTS applications for non-infrastructure or infrastructure projects. Is your school(s) located in an area with an MPO? For a list of Indiana MPOs and their addresses, go to: http•//www in gov/dot/div/programs/saferoutes/mho-contacts.pdf. Infrastructure projects that propose construction along a State, U.S. or Interstate Highway must have the endorsement of the appropriate INDOT District Director. A map of INDOT's Highway Districts is available on our web site: http • //www. state. in.us/dot/div/traffic/districts/index.html . SRTS project applicants may have one or more partners to assist in the successful completion of the project. For example, a local YMCA or fire station may partner with a school or school district to hold a bike rodeo to encourage safe bike riding practices. Partners may be non-profit organizations or other government agencies. The grant applicant is responsible for the accuracy of any cost estimates by partner organizations that are submitted as part of the SRTS application. For-profit businesses that intend to bill for services under an approved SRTS project or activity are considered vendors and should not be listed as partners. For-profit businesses and non-profit entities are not eligible applicants for SRTS funds. SECTION 3 -DETAILED DESCRIPTION AND CONSTRUCTION COSTS Successful applicants will be required to document compliance of infrastructure improvement projects with INDOT design standards and specifications and the federal Americans with Disabilities Act (ADA) requirements. The AASHTO Guide for the Development of Bicycle Facilities and the AASHTO Guide for the Planning Design and Operation of Pedestrian Facilities are recommended sources of relevant bicycle and pedestrian facility design information. Detailed Infrastructure Proiect Description and Cost: Identify the categories that contain the work elements included in your proposed project. Provide estimated costs associated with the specific work categories. Add all costs shown and include the total at the end of Section 3. The construction total should match the "Construction" line item cost estimate shown in Section lA, Line 5. If the amounts do not match, explain the discrepancy in Section 3. Below is a list of work categories and the typical work items contained within each category. Sidewalk Improvements This work category includes new sidewalks, widened sidewalks, sidewalk gap closures, significant sidewalk repairs, curb ramps, and curb and gutter if associated with sidewalk improvements serving elementary or middle schools. -4- Pedestrian/Bicycle Crossing Improvements This work category includes new or upgraded traffic signals for bicyclists or pedestrians, crosswalks, median refuges, pavement markings, traffic signs, pedestrian and/or bicycle overpasses or underpasses, flashing beacons, traffic signal phasing extensions, bicycle- sensitive signal actuation devices, pedestrian activated signal upgrades, and sight distance improvements that enhance the safety of children biking or walking to school. On-Street Bicycle Facilities This work category is for new or upgraded bike lanes that benefit bicyclists traveling to and from school. Related geometric improvements, turning lanes, channelization, roadway realignment, traffic signs and pavement markings would also be eligible if clearly intended to improve bike lane travel to and from schools serving K-8t grades. Traffic Diversion Improvements This work category is intended to improve the safety of pedestrians and bicycles by removing or reducing motor vehicle traffic adjacent to school facilities, school zones or designated routes to school. Off-Street Bicycle/Pedestrian Facilities This work category includes shared-use trails or paths that serve bicyclists and pedestrians traveling to and from schools. Traffic Calming Measures for Off-System Roads This work category features measures that clearly benefit walking and bicycling to schools, such as curb extensions to reduce curb-to-curb crossing distances, roadway median pedestrian refuges, full and half-street closures, speed humps or speed tables, and other speed reduction techniques. SECTION 4 -IDENTIFICATION OF CURRENT AND PROPOSED WALHING AND BICYCLING ROUTES TO SCHOOL Maps must be included with all applications and must show the location of the "target" school or schools. Please differentiate between existing and proposed safe routes. Label all streets relevant to the walking and/or bicycling routes in your application. Identify significant local features such as rivers, Interstate highways, major parks, public libraries, universities, public recreation facilities and trails or greenways. Information about walking and bicycling routes to two different schools can be provided under this section. -5- SECTION 5 -IDENTIFICATION AND. DEMONSTRATION OF NEEDS AND SAFETY HAZARDS The intent of Section 5 is to establish current safety concerns. Also, this section may establish the basis for future environmental documentation required of an infrastructure improvement project. Using quantitative data as much as possible, document any safety hazards within the project area. Annual average daily traffic (AADT) data should be provided, if available, for sections of roads recommended for improvements. Please indicate the functional classification of any routes proposed for SRTS improvements. Traffic and functional class information can often be obtained from the. agency responsible for maintaining the road. Crash data maybe available from law enforcement agencies. Check boxes are provided for applicants to indicate some typical needs that SRTS improvements are intended to address. SECTION 6 - POTENTIAL FOR. PROPOSED ACTNITES OR PROJECTS TO CORRECT OR IMPROVE THE PROBLEM The answers to these questions will help the SRTS Advisory Committee evaluate the proposed project or activity. The information is helpful for comparing applications from around the state for selection purposes. This section is an opportunity to define how needs identified in Section 5 will be satisfied or eliminated. SECTION 7 -POTENTIAL FOR ENCOURAGING INCREASED WALKING AND BICYCLING AMONG STUDENTS For data gathering purposes, before completing the SRTS application, each target school must administer the new student and parent surveys found on the SRTS Web page. The student tally forms will yield the number of children currently walking and bicycling to and from school each day for a one week period. Summarizing this information should provide an average to be entered on lines 3 (walking), 4 (bicycling) and 5 (bussing). Data for four different schools can be entered under this section. While completing this section, it could be helpful to refer to existing local or regional plans that provide support for specific bicycling or pedestrian routes. Typical sources include locally adopted comprehensive plans, thoroughfare plans, park and recreation plans, and other relevant documents. The parent surveys to be sent home with students in target schools will provide an indication of essential parental support without which SRTS programs are unlikely to succeed. -6- SECTION 8 -SUPPORT FOR THE PROJECT BY THE COMMUNITY AND INTERESTED PARTIES In this section you may want to discuss the effects of current and future school policies regarding walking and bicycling to school. If other work directly affecting your Safe Routes to School activity or project is being implemented by another entity, such as an extension to another elementary or middle school or a connecting link to a significant community resource (recreation complex, library, major retail center, regional park, university), it could amplify the value of your SRTS effort and, therefore, merit documentation in this section. Do not submit individual survey or petition forms as support material. If relevant, you may summarize survey results or petitions that support your SRTS proposal. Any support materials received after submittal of the application will not be accepted. Since total length of the application cannot exceed 20 pages, the value of support material needs to be carefully weighed. SECTION 9 -COORDINATION WITH A COMPREHENSIVE TRAFFIC SAFETY PLAN In this section, if your community has a comprehensive "Traffic Safety Plan", discuss whether the proposed Safe Routes to School activity or infrastructure project stems from that plan. Through a broad based coordinated effort, a "comprehensive traffic safety plan" typically identifies specific traffic-related safety actions, problems and locations in a community. Those locations could be near to private or public schools and the actions could consist of education, enforcement or encouragement activities targeting elementary or middle schools. SECTION 10 -COORDINATION WITH OTHER ACTIVITIES Activities, programs and developments that relate to or support your Safe Routes to School proposal should be reported in this section. Typical related activities might be a downtown redevelopment project that caters to pedestrians or a community program aimed at increasing physical activity and personal health. Applicants could also document a nearby residential development that incorporates facilities for bicycling and walking that could be used for school trips. A park and recreation plan that encourages walking and bicycling in the community can also provide proof of local commitment to non-motorized travel and improved community health. -7- SURVEY ABOVT WALKING AND BIKING TO SCHOOL E -FOR PARENTS - Dear Parent or Caregiver, Your child's school wants to learn your thoughts about children walking and biking to school. This survey will take about 10 - 15 minutes to complete. We ask that each family complete only one survey per school your children attend. If more than one child from a school brings a survey home, please fill out the survey for the child with the next birthday from today's date. After you have completed this survey, send it back to the school with your child or give it to the teacher. Your responses will be kept confidential and neither your name nor your child's name will be associated with any results. Thank you for participating in this survey! These first few questions gather some general and background information. Remember, all information will be confidential, and no identifying information will be released. 1. What is the grade of the child who brought home this survey? (K - 8) grade 2. Is the child who brought home this survey male or female? ^ MALE ^ FEMALE 3. How many children do you have in Kindergarten through 8t" grade? children 4. What is your ZIP Code? (please provide Z1P +4 if known) ZIP code (note: many utility bills will show your ZIP +4) 5. How far does your child live from school? (choose one) ^ a. less than 114 mile ^ b. 1/4 mile up to 112 mile ^ c. 1/2 mile up to 1 mile 6. On most days, how does your child arrive at school and leave for home after school? (circle one choice per column) ^ d. 1 mile up to 2 miles ^ e. More than 2 miles ^ f. Don't know Arrive at school a. Walk b. Bike c. School Bus d. Family vehicle (only with children from your family) e. Carpool (riding with children from other families) f. Transit (city bus, subway, etc.) g. Other (skateboard, scooter, inline skates, etc.) Leave for home a. Walk b. Bike c. School Bus d. Family vehicle (only with children from your family) e. Carpool (riding with children from other families) f. Transit (city bus, subway, etc.) g. Other (skateboard, scooter, inline skates, etc.) Page 1 of 3 7. How long does it normally take your child to get to/from school? (check one choice per column) Travel time to school ^ a. Less than 5 minutes ^ b. 5 - 10 minutes ^ c. 11 - 20 minutes ^ d. More than 20 minutes ^ e. Don't know /Not sure ' Travel time from school ^ a. Less than 5 minutes ^ b. 5 - 10 minutes I ^ c. 11 - 20 minutes ^ d. More than 20 minutes ^ e. Don't know /Not sure 8. Has your child asked you for permission to walk or bike to/from school in the last year? (check one box) ^ YES ^ NO 9. At what grade would you allow your child to walk or bike without an adult to/from school? (select a grade between K-8) Grade (K-8) (or ^ I would not feel comfortable at any grade) 10. Which of the following issues affected your decision to allow, or not allow, your child to walk or bike to/from school? (check all that apply) ^ Distance , ^ Convenience of driving ^ Time ^ Child's participation in before/after-school activities ^ Speed of traffic along route ^ Amount of traffic along route ^ Adults to walk or bike with ^ Sidewalks or pathways ^ Safety of intersections and crossings ^ Crossing guards ^ Violence or crime , ^ Weather or climate ^ Other ^ Other 11. Would you probably let your child walk or bike to/from school if this problem were changed or improved? (circle one per line) (^ My child already walks or bikes to/from school) YES NO Not Sure _ YES NO Not Sure YES NO Not Sure YES NO Not Sure 'YES NO Not Sure YES NO Not Sure YES NO Not Sure YES NO Not Sure YES NO _Not Sure _._ YES NO Not Sure YES NO Not Sure YES NO Not Sure `YES NO Not Sure YES NO Not Sure 12. In your opinion, how much does your child's school encourage or discourage walking and biking to/from school? (check one box) Strongly Encourage Encourage Neither Discourage Strongly Discourage ^ ^ ^ ^ ^ Page 2 of 3 (Questions 13 and 14) Please answer these two questions based on your feelings (or what your child has told you) about your child walking or biking to/from school whether or not your child actua//y walks or bikes to/from schoo% 13. How much FUN is walking or biking to/from school for your child? (check one box) Very Fun Fun Neutral Boring Very Boring ^ ^ ^ ^ ^ 14. How HEALTHY is walking or biking to/from school for your child? (check one box) Very Healthy Healthy Neutral Unhealthy Very Unhealthy ^ ^ ^ ^ ^ 15. (a) How many full years of regular school have you completed? years (grade school through graduate school) (b) Your spouse/partner's education? (lfappl;cable) years 16. Please provide any additional comments below (use the back of this page, if needed): Thank you for participating in this survey! Interested in Learning More? If you are interested in discussing the conditions related to walking or biking to your child's school, please provide your contact information below (Your name will not be associated with the results of this survey.): Name: Email: Address: Phone: Page 3 of 3 I' 1 Bus: (812) 246-4855 FAX: (812) 246-413 ~1~~E~E{V~EN~ P1~'IN~, ~~IC. PagaNo. of Pages P.O. BOX 13 • S1wI.I.f:RSBURG, INDIANA 47't72 PROPOSAL, SURM(TTtD7t~ ~_ ~_ ~~~PFIONE~~~~~-~ DATE JcffcrsonvikIeCiry Hall May 17, 2007 STREET Jt78 NAME East 10~' Strut lZ Ton AG Unit Ct7Y, STATE AND ZIP CODE JOB LOCATION __ Jeffersonville, IN 47:130 .teffersam~iIie City Hai] ENGINEER ~ DATE OF PLANS J06 PWONE Mr. Russ S ves We hereby submit specifications and ostlmales for: We propose to furnish all necessary tools, nnaterial, Labor, equipment, and supervision to complete the following as per your instructions. - Instalk 12 Tan Liebert Model VSQ42AMC051930A AC Unit. The piping for the unit will be run exposed on wall thru floor. - Install electric Water Drain - Removal and reinstaliatian of door. TQTAL ~'O1ht THE ABOVE: $52,25U.1~ Note: All work is to be preformed during normal working hours. We propose hereby to furnish material and labor - complote in accordance with above specifications for the sumo Payment to be mod©as follows: douaB t$ All rnnterial is yunrstdned to Oe esapeCltleG_ All worxto a6 completod in a workmanlike martrrcr accurdiny lneetlons Irnrolvlnp extra aoata well ba n^- Authoriz+.-d $Ignatun3 to stttndarct pfactia:s~ fury alsrmtian ar devi:siwnlrum aLirie spec ecutedonly upon written ardera, sod wlll become an ttxtra ctr.~r tna:r ind nhove: the esrimale.lUl agrrwmente thrr d d l r ro a n an contingent uprxr strikes, nCCidnnls ur dalirye IkYyOnU OUr control. Owner to carry flm, lama pur workrr ~rc fully cow:red try Workmrxi c CnmpextsslWtt tnsUl'AnCA. Inaurnnra ot aces Led within dnYs' ue.if n wNhOraw n b Y P . tWCe9aaN Acceptance afProposal -The above prices, specifications and condition$ are satisfactory and are hereby accepted. You are authorized to do the work as specified. Payment will be made as outlined above. slsnarure t]ato of Acceptance: Signature Innilnn•.l clot: Qt77 71S2fuNJl lNT ~NTrITrt INaflNarla(1NT 8~~80 I°Ia~)~002-8(-fidW PLUMBING IiVAC REFRIGERATION TEMPER,4TURE coNTROLs BUILDING MANAGEMENT TO Jeffersonville City Hall 500 Quartermaster Court Jeffersonville, Indiana 47130 Attn: Russ Seagraves Re: Liebert install 375-01 05/15!2007 Date TERMS AND CONDITIONS: See Reverse Side 07-499 Quote Number HMC Service Co. proposes to furnish labor and material to install (1) 12-ton Liebert A/C unit on the and floor data center. We will install the outdoor unit next to the existing cooling tower we will install new concrete slab. OUR PRICE IS ...............$74,181.00 Above price includes: • Labor to install • Piping and fittings • Concrete slab • Electrical power wiring • Crane rental • Start-up • Rework existing diffusers to remove from building system Above price does not include: • Overtime Labor • Wall repair or replacement If you have any question please give me a call Mark Hayden HMC Service Compan 6909 Enterprise Drive • Louisville, Kentucky 40214 • (50L) 375-0440 Fax Bv: J~HNSON CONTR LS EE~f~„~wl Service Proposal )ohnson Controls, Inc. Controls Group 9410 Bunsen Parkway Suite 100B Louisville, KY 40220 lack Resinger Phone: 502-493-2137 Fax: 502-499-2135 iack.dt. resinaer@ici.com Ci of Jeffersonville, Indiana Date: Ma 14, 2007 500 Quartermaster Court Suite 200 Cit of Jeffersonville IT Server Room HVAC Jeffersonville, Indiana 47130 Jeffersonville, IN 47130 Mr. Russ Se raves JR051420076 Work Proposed • Furnish and install (1) Liebert 12 ton data center environmental control unit • Unit will be equipped with the following factory installed options: front service access, 5HP motor, Infrared humidifier with automatic flush cycle, Dual refrigeration circuits with unloading capability for increased part-load efficiency and reduced compressor cycling, A frame evaporator coil with stainless steel drain pan, factory installed condensate pump with alarm indicator and unit shut down on high water level, discharge air plenum installed on top of indoor unit, low ambient control on condenser for operation to -20° F. • Furnish and install required water line for humidification • Furnish concrete pad for remote, air cooled condenser • Remote, air cooled condenser to be set in place at ground level • Furnish and install exterior wall penetration for refrigerant lines and electrical line above the level of the first floor suspended ceiling • Furnish and install hard ACR copper refrigerant line sets • Furnish electrical connections to new units, originating from City of Jeffersonville furnished power source to the server room • Provide complete system start-up and systems check to ensure proper system operation • Applicable taxes or special freight charges are included in this proposal. • All required rigging is included • Furnish 12 month warranty on parts and labor, plus an additional 4 year compressor parts warranty on Liebert system Exclusions: • Labor and material not specifically included in the "Work Proposed" section above is excluded from this proposal • Unless otherwise stated, any and all overtime labor is excluded from this proposal. • Normal routine maintenance of this system, once installed • It is assumed that water lines and drain connections are within 30' of the server room • Power wiring • Unforeseen conditions. Benefits • Adequate environmental control capacity for the data center • Reduced risk of data loss The price for this work is $64,000.00 (Sixty four thousand dollars, USD) OPTION: Deduct for Data Aire 13 ton HVAC system (available in 3 weeks from order date..........$6,250.00 IMPORTANT: This proposal incorporates by reference the terms and conditions attached. Proposal is valid through: 06/14/2007 Ci of Jeffersonville, Indiana Jack Resin er Name & Title Servic co nt Ma Date: Da : Febru 13 k t ~~~ Customer Si nature Johnson Contr s. Inc - Si nature L.l 2 `-~ ;' -~'ir'i ',' ~! .~~ r ~~-~ r--- ii ii ?- ,L, ~ ~ ~ ~ f .t :~ ~; ~~ ~~ - `E _ `, ' r ;~ ; , F _ f ~ ~~ Ev~S~r ~~Z ~ ~' [ ( k~ + •~' tf ~' ~h ~5°.S Yf ~ 6 ~i g~ f ~yy +{W - ~ r ~-~ p ~ }~.? 1 . r-~~• ~ ~~ ~ ~~ y~~-3 f~ `. . ~ ~~M~ ` ~~`L s °~Ea ff h'~~ i _..~ f'~~i. .;.;. ~-z ~~ • ~.~~ ~__' -~ - ~~t~E -~ , f =. iii II ~l~ iT5 ; , f - II ili T ~I~ . I,I1.~1 _ _ J . r ' r ~-~ ~ cc~ r--- t~~~~ ~ ~ i; i;-:: f;u: i iii iii f--- f _. ~ r-' r--- ~~~, ~z•, ~~ '~i.i: -~ia' f - II ~L~ ,., ;TT i;ai;i: ~i;t,' :.~ . r, '_ ~'~: i'il;r -' ~ : f;i i;;i ~_~~: I.:I~.I ~ =• ~ ~'~~ ~_~ u=~ ~'-• r--- 1:'.~ r--- i'~ i -~- "Q' C f ,, H ~~: fj~i ~_~ ~' ~:i~ ~~~-~ ~_~ r°~ ,'' ~~ ~' ;~ '~y t,. rG L. ! __~ (-~.~ ,.. I S F~9 I ' I '• ~~~_~ ii ~i~ ~~ __ t iT' % ~\ / ~\ iIf '-- ji -.... 1 ~l 1 1 ~ ,,. `'- ii ~L ~; ,~ i~ I ,I . I, ,1. • ~ . :.~ '~? I~ . I . I I ;C '_;~: fli,'f' ~: i:u::l ~~- i i i r~.~ i i ~ f--~ f--- 1 r-~' ~.L, ~0 0` Board of Directors Dana Fisher 2509 Marietta Drive 288-7475 Daniel Hamm 2411 Lakewood Blvd. 284-6880 Tom Locke 3114 Lakewood Blvd. 282-8887 Dian Hackel 3100 Georgian Way 282-4018 Anna Smith 2426 Lakewood Blvd. 284-3687 Mark Barlar 3414 Lakewood Blvd. 284-0902 Mark Casper 3408 Lakewood Blvd. 285-1729 Steve Driver 3410 Lakewood Blvd. 218-0052 Steve Duncan 3311 Lakewood Blvd. 283-6230 Mark Alleyn 3106 Savannah Drive 284-5691 Diana Miller 3107 Savannah Drive 284-1670 Sharon Rudd 3102 Lakewood Blvd. 283-7833 Christy Miller 3215 Lakewood Blvd. 284-6051 Foxboro Homeowners Association Jeffersonville, Indiana Common Council City of Jeffersonville 500 Quartermaster Court Jeffersonville, Indiana 47130 April 29, 2007 The Foxboro Homeowners Association, of the Foxboro Subdivision located on Charlestown Pike in Jeffersonville, currently has a plan to upgrade, revitalize and beautify the entrance to the subdivision. The plan calls for removing overgrown and distraught bushes and shrubs with smaller and more colorful landscaping and should cost between $6,000 and $7,000. Understanding that the Council has allocated monies for homeowners associations in the community, we would like to apply for a grant of $2,500. The association will receive an additional amount from the developer of the Buttonwood patio homes, because of work done in the entrance way last year, of at least $1,000, leaving the association to pay the balance of $2,500 to $3,500. Attached is a copy of the association handbook with constitution, bylaws and covenants. Should you need additional information, I may be reached at 282.8887, or my home address is 3114 Lakewood Blvd. Sincerely, Fo or Board of ' ectors Thomas Locke President JQ~69~~j~~~frvr/(/i1' V' '.1'~iU/~i~/~' ~i~1i~~~GY/~/~i~ V/ 1~4~'1Z%(~/V Ii ' . ~ V ~ ~ t'f fivl~n~v~~e, ~ya~u~,'a~na X7730 Jeffersonville City Council Attn: Ron Grooms 500 Quartermaster Court Jeffersonville, IN 47130 February 21, 2007 RE: Beautification Grant Dear Council: Hamburg Pike is about to be widened. Charlestown-Jeff Pike is adding sidewalks along our borders. The entryways built when Golfview was first laid out.. are in need of repair, and we hope that one of the council's $2500 Beautification Grants might be available to help our association do its part in keeping the face of Jeffersonville up to date. We propose the following: 1. Remove overgrown and aginC shrubbery and plants from the entryways. 2. Refinish, or perhaps replace, the brickwork that is the centerpiece for each entryway. (We do not know. how the widening of Hamburg Pike might affect the structures along Augusta Drive but .hope to be kept informed as that project proceeds should they be demolished. j 3. Provide new landscaping that will give a more attractive identity to our neighborhood. We appreciate your consideration for assistance. in renewing our neighborhood. -~ v J Baker 2 -3139 To the City Council, The newly formed Northaven Neighbors Association has met several times to establish a purpose and a set of by-laws in order to start the process ofbecoming anon-profit organization. Our stated purpose is to improve the safety and quality of life of the residents of Northaven. The Association shall represent the interests of the residents with respect to issues relating to the enhancement of the neighborhood and its preservation, including matters such as land use, planning, traffic safety, open spaces, parks, recreation, and drug prevention. We have included a copy of the forms filed with the state of Indiana on May 17, 2007 registering the Northaven Neighbors as a not. for profit Indiana corporation. We would like to request the city to help us in our efforts to accomplish our stated purposes by allocating the funds to the association to be used to enhance and preserve the entrance to the subdivision. Thank You, Donna Glass Pr ident, Northave Neighbo s Association ~~~~~ 21 May, 2007 Jeffersonville City Council Board of Ethics Quartermaster Square Jeffersonville, Indiana 47130 Councilpersons and Board Members, Please accept this letter as my formal resignation from the Jeffersonville Board of Ethics. My resignation is effective immediately. It has been an honor being a member of the Board of Ethics. I thank you for placing your confidence in me. After winning the primary election, I think it is best that I focus my attention on the general election. Sincerely, C Michael W. Hutt 2123 East 10th Jeffersonville, Indiana 47130