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HomeMy WebLinkAbout02) Minutes " " MINUTES OF THE SANITARY SEWER BOARD OF THE CITY OF JEFFERSONVILLE July 17,2007 The Sanitary Sewer Board of the City of Jeffersonville met in regular session in the Mayor's Conference room in the City Hall, Jeffersonville, Indiana on the 17th day of July, 2007. Chairman Jeffrey Caldwell called the meeting to order at 3:05p.m. Board Member Bill Saegesser was present. Also present were Mike Meyer, Jorge Lanz, Bob Miller, Robert Miller, Savannah Johnson, Vicki Carmichael and R. Scott Lewis. Bill Saegesser moved to approve the agenda as amended, seconded by Jeffrey Caldwell, passing unanimously. The claims were presented to the board for approval. Bob Miller hand carried one additional claim for Greentree Applied Systems in the amount of $800.00. Bill Saegesser moved to approve the claims with the one additional, seconded by Jeffrey Caldwell, passing unanimously. Vicki Carmichael addressed the board regarding the sewer tap in fee for 212 W. Riverside Drive. Scott advised that a new ordinance regarding the tap in fees was just passed by the City Council. However, if the application for the permit was filed prior to the new ordinance, then the prior ordinance is "grandfathered" in and applies. Vicki advised the board the permit was filed 2-3 weeks ago. Bill Saegesser moved to authorize the tap in fee at the West Riverside Drive would be subject to 2004 Ordinance "Section C in the amount of $75.00, seconded by Jeffrey Caldwell, passing unanimously. Mike Meyer requested the board to authorize a member to sign the DMR for the month of June. Bill Saegesser moved to authorize Junior Chariman, Jeffrey Caldwell, to sign the reports as requested for the month of June, seconded by Jeffrey Caldwell, passing unanimously. Bill Seagesser moved to authorize Scott Lewis to, draft an Amendment to the EMC Contract regarding the Electrical Cap, seconded by Jeffrey Caldwell, passing unanimously. Mike Meyer advised the board regarding the sewer back up at 1806 E. Park Place, Heather Teppee. Ms. Teppee is requested reimbursement for the Serv-Pro bill for clean up work. EMC tv'd the line and found root problems in the main line. Scott reviewed and recommended the board reimburse for clean up as it would be City's fault. Bill Saegesser moved to reimburse Ms. Teppee for damages in the amount of $1,950.68 with condition of signing a release from the City, seconded by Jeffrey Caldwell, passing unanimously. Jorge Lanz advised the board the appraisals are complete for the SR62 Utica/Sellersburg Project. They are as follows: Cunningham Easement, in the amount of$26,250.00; Wayne Bays Easement in the amount of$10,000. Jeffrey Caldwell moved to extend offers to Mr. Cunningham and Mr. Bays for the appraisal amounts, seconded by Bill Saegesser, passing unanimously. Robert Miller presented the Financial Report for the month of April 2007. Scott Lewis advised the board of the status ofthe lien on the property located at 1323 Utica Sellersburg Road. After thorough review, Scott recommended the board release the lien as it was incorrectly filed. Bill Saegesser moved to authorize the Billing Department to release the lien on the property located at 1323 Utica Sellersburg Road as recommended by Scott Lewis, seconded by Jeffrey Caldwell, passing unanimously. Meeting was adjourned a 4:25 p.m. Mayor, Rob Waiz ;- Board Member, Jeffrey Caldwell Board Member, Bill Saegesser ATTEST: Peggy Wilder, Secretary Treasurer ) ,: MINUTES OF THE SANITARY SEWER BOARD OF THE CITY OF JEFFERSONVILLE July 3, 2007 The Sanitary Sewer Board of the City of Jeffersonville met in regular session in the Mayor's Conference room in the City Hall, Jeffersonville, Indiana on the 3rd day of July, 2007. Mayor Waiz called the meeting to order at 3:10p.m. Board Members Jeffrey Caldwell and Bill Saegesser were present. Also present were Mike Meyer, Jorge Lanz, Mark Sneve, Bob Miller, Matt Rueff, Steve, Keiber, Andy Crouch, Kevin Taft, Gus Luckert, and Scott Lewis. Bill Saegesser moved to approve the agenda as amended, seconded by Jeffrey Caldwell, passing unanimously. The Minutes of June 5, 2007 and June 19,2007 were presented to the board for approval. Jeffrey Caldwell moved to approve the Minutes of April 17, 2007, May 1, 2007 , May 15, 2007, June 5, 2007 and June 19, 2007 as presented, seconded by Bill Saegesser, passing unanimously. The claims were presented to the board for approval. Bob Miller hand carried six additional: 1) Team Contracting in the amount of $59,711.40; 2) MTM Construction in the amount of $46,058.54; 3) Strand & Associates in the amount of $9,432.39; 4) Nugent Sand in the amount of $25.00; 5) HAns09n Quarry in the amount of$573.55l and 6) S & M Precast in the amount of$555.00. Bill Saegesser moved to approve the claims with the six additional, seconded by Jeffrey Caldwell, passing unanimously. Gus Luckert addressed the board regarding credit for Jeff High Sewer bill due to the watering of the lawn. Mr. Luckert advised he approached the board with suggestions last April-May. Mr. Luckert advised the recommendations of the board were taken and separate water meters were placed on the lawns. Bill Saegesser moved to approve the deduction according to minutes from April - May 2006, seconded by Jeffrey Caldwell, passing unanimously. Andy Crouch addressed the board regarding capacity approval for the Shops of Orchard Hills. Bill Saegesser moved to authorize JTL to pursue allocation, seconded by Jeffrey Caldwell, passing unanimously. David Nachand addressed the board on behalf ofICON Properties regarding tap-in fees. Mr. Nachand advised the board Icon Properties tendered $2,250 to the sewer department for what they believe is the accurate amount for tap in fees for their project. Mr. Nachand advised that the Ordinance is clear, however, Bob Miller disputes the amount and believes the ordinance reads differently. Scott Lewis advised Mr. Nachand that the board indeed does read the Ordinance differently and it is not clear. Scott advised he would review with Mr. Nachand and come to a conclusion. Kevin Taft addressed the board regarding capacity for Section 3 of Boulder Creek. Bill Saegesser moved to authorize JTL to pursue capacity allocation, seconded by Jeffrey Caldwell, passing unanimously. Jeffrey Caldwell moved to authorize the Sewer Billing Department to make billing adjustments pursuant to policies and procedures that Scott Lewis and Peggy Wilder are in the process of creating, and the Sewer Billing Department will issue a list of said adjustments for the board approval, seconded by Bill Saegesser, passing unanimously. Jorge Lanz presented the Status Report. Mark Sneve presented the Summary of Ongoing Public Works Projects. Bill Saegesser moved to accept the recommendation of Strand regarding the bid for Riverport #2 from Mitchell & Stark in the amount of $365,146, however, the notice to proceed will not be issued until the Port Authority approves the easement, seconded by Jeffrey Caldwell, passing unanimously. Bill Saegesser moved to approve the task order #8 pursuant to technical services agreement dated March 7,2005, seconded by Jeffrey Caldwell, passing unanimously. Matt Rueff presented the Monthly Progress Report. Steve Keiber presented the Project Status Report. Mike Meyer presented the Monthly Report for May 2007. Meeting was adjourned a 4:50 p.m. Mayor, Rob Waiz Board Member, Jeffrey Caldwell ATTEST: Peggy Wilder, Secretary Treasurer Board Member, Bill Saegesser