HomeMy WebLinkAbout1997-OR-22 ORDINANCE NO. 91~-OR- ~
AN ORDINANCE AUTHORIZING THE USE OF CREDIT CARDS
WHEREAS, pursuant to the provisions of I.C. 36-1-3-1 et. seq. commonly known
as the Home Rule statutes, Common Council of the City of Jeffersonville, Indiana ("the
Council") may authorize by ordinance the use of credit cards by elected officials,
officers, and employees of the City; and
WHEREAS, the Council believes that the use of credit cards by elected officials
officers and employees is necessary for the effective operation of Jeffersonville City
Government.
NOW THEREFORE BE IT HEREBY ORDAINED that the following policy
concerning the procurement and use of City of Jeffersonville credit cards is hereby
adopted:
1)
The Mayor (or the Deputy Mayor) is hereby authorized to procure three
credit cards on behalf of the City.
2) The Mayor's office shall be the repository for all three credit cards.
3)
Only the following officials may use, or authorize their employees to use, a
City credit card: Mayor, Deputy Mayor, Council members, and
Department Heads.
4)
The Mayor's Office shall maintain a roSter reflecting the City official or
employee in possession of each credit card at all times. The roster shall
reflect the time and date the credit card is acquired from, and the time and
date the credit card is returned to, the Mayor's Office.
5)
The City official or employee using a City credit card shall promptly return
it after completion of the purchase for which the card was acquired.
6)
The City official or employee using the credit card shall provide the
Mayor's office the credit card receipt as well as all other documentation
substantiating the purchase for which the credit card was acquired.
7)
The Mayor's Office shall submit a monthly claim for payment of the credit
card balance with all the substantiating documents. The Clerk-Treasurer
shall promptly issue payment to the credit card company after the
Council's approval of the monthly claim.
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