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HomeMy WebLinkAbout04-23-2007 Special JEFFERSONVILLE CITY COUNCIL SPECIAL SESSION Meeting Memorandum -Monday, April 23, 2007 - 5:30 P.M. City Hall Mayor's Conference Room Council President Keith Fetz called the meeting to order at 5:40 P.M., and on call of the roll those members present were: Councilpersons Keith Fetz, Connie Sellers, Barbara Wilson, Ron Grooms, Phil McCauley, and John Perkins. Also present were Clerk Treasurer Peggy Wilder, Deputy Clerk Treasurer Barbara Hollis, City Council Attorney Greg Fifer, Fire Chief Clark Miles, Assistant Fire Chief Tony Decker, Vehicle Maintenance Director Mike Drury, IT Director Roger Hardy, Police Major Kevin Morlan, Patrolman Chris Martin, and Police Administrative Assistant Anne Langley. Councilperson Perkins made the motion to approve the claim for ILMCT conference registration in the Clerk Treasurer's budget, second by Councilperson Sellers, passing on a vote of 6-0. Vehicle Maintenance -Vehicle Replacement Requests Vehicle Maintenance Director Mike Drury presented an estimate of repairs for the current department vehicles. Director Drury reviewed the research and pricing to buy used trucks. He feels the City should buy new. Councilperson McCauley said Director Drury has done his homework and he is inclined to accept the proposal to buy new. Councilperson Wilson made the motion to accept the Carriage Ford bid for two trucks in the amount of $52,444.52 to be paid from the Major Moves Fund, second by Councilperson Perkins, passing on a vote of 6-0. Councilperson Perkins then made the motion to pass Resolution No. 2007-R-19, A Resolution To Advertise For An Additional Appropriation (Major Moves Fund), second by Councilperson Sellers, passing on a vote of 6-0. Fire Department Truck Leases Fire Chief Clark Miles presented a request to purchase two 2007 fire engines in the estimated amount of $920,000. (Written request attached). He explained one current truck lease will be paid off this year and the other will be paid off next year. No payments would have to be made on new equipment for a least a year. Councilperson McCauley asked if truck purchases were included in the fiscal plan. City Council Attorney Greg Fifer believes the Council could amend the fiscal plan to include the purchases. Assistant Fire Chief Tony Decker feels there would be a discount if two were ordered at one time. Annexation is not an issue. The newest back-up truck is 19 years old. The specs are complete and there is a need to get the process started. Councilperson Perkins asked if these engines are a stock type. Chief Miles answered stock types are smaller or more for rural departments. Council President Fetz inquired about adding this purchase to the fiscal plan. Attorney Fifer will research. Councilperson Grooms has some reservations about adding to the fiscal plan. He would like to see the difference between buying one or two. Chief Miles will get financial options and the difference between buying one or two. Councilperson Grooms made the motion to have the Fire Department report back with the difference in ordering one or two and at lease two or more financing options, second by Councilperson McCauley, passing on a vote of 6-0. Annexation Update Attorney Fifer presented copies of the public hearing notice explaining this follows State Statute. He also presented a target schedule. The public hearing will be July 5, 2007. The notices will be mailed before May 4, 2007. L & D Mail Masters will be enlisted to handle the approximately 6,800 notices. They will check for duplicates. The postage alone is $40,000. The cover letter was discussed with the general agreement being to use Attorney Fifer's letterhead. Police Department Software Upgrades Police Major Kevin Morlan introduced Mr. Robert Bryant, a representative of WTH. Mr. Bryant demonstrated a laptop computer. Information Technology Director Roger Hardy has reviewed the software quotes. He then reviewed the advantages of the laptop demonstrated over a regular laptop. Major Morlan said the current police software is "headed south". It has been in service since 1993. The advantage of being able to communicate with other agencies was discussed. One advantages of laptops in the cars is to keep officers in their cars. Council President Fetz asked about the Dictaphone system. Major Morlan explained it is not being used, as it is not set up. It will be compatible with the new system. A laptop in each patrol car would be needed. Director Hardy suggested a pilot project. Major Morlan presented a software demonstration. Council President Fetz would like to consider new software first and look at laptops at budget time. Councilperson McCauley agrees with Director Hardy's suggestions to try a pilot program. The number of 10 was agreed upon. Council President Fetz asked Major Morlan to present a proposal of 10 laptops installed with stands. Director Hardy thanked the Council for their support. Major Morlan expressed his appreciation to the Council for taking the time to listen. He would like to visit others cities and observe the software. Councilperson Sellers made the motion to adjourn at 7:40 P.M., second by Councilperson Groom assing on a - . Council President Fetz s. '~ ~ i Clerk Treasu e eggy Wilder