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Home My WebLink About03) Proposal for Construction Engineering Services f'" f\ I, r PROPOSAL FOR CONSTRUCTION ENGINEERING SERVICES JEFFERSONVILLE, INDIANA PROJECT NO. STP-C740() COURT AVENUE EXTENSION. Submitted by: Jacobi, Toombs and Lanz, Inc. Consulting Engineers 120 Bell Avenue Clarksville, Indiana 47129 (812) 288-6646 Fax (812) 288-6656 July 9, 2002 C:\Sydney\wpdocs\miscellaneous\proposals\coud avenue proposal.wpd e , Jacobi, Toombs and Lanz, inc. e ~ Consulting Engineers 120 Bell Avenue Clarksville, Indiana 47129 812 288-6646 FAX: 812 288-6656 0, March 26, 2002 Mayor Tom Galligan, President Jeffersonville Board of Public Works and Safety City-County Building, 4th Floor 501 East Court Avenue Jeffersonville, Indiana 47130 Re: Response to RFP Construction Engineering Services' Court Avenue Extension Project No. STP-C740() Dear Mayor Galligan: Enclosed is our proposal which expresses our firm's interest in providing Construction Engineering Services for the City of Jeffersonville on the above referenced project. Enclosed you will find the following: 1. Description of the proposed project. 2. Description of anticipated work elements. 3. Proposed staffing for the project including designation of the Project Manager. 4. Proposed schedule of the work. 5. Overhead rate information. 6. Resumes of key personnel. We thank you for the opportunity to submit this proposal and hope that, continuing our firm's long association with the Jeffersonville, you 'will select us to perform this service. r\ truly yours, OBI, TOOMBS AND rge I.fj!:;.E: C: \Sydney\wpdocs\miscellaneous\proposals\court avenue proposal. wpd John H. Toombs, Jr. p.e. Jorge I. Lanz, p.e. r,i ~. " .\ \..,./ I ~" ~:' : INDEX A. DESCRIPTION OF THE PROPOSED PROJECT. . . . . . . . . . . . . . . . . . . 1 B. DESCRIPTION OF ANTICIPATED WORK ELEMENTS. . . . . . . . . . . . 2 C. PROPOSED STAFFING FOR THE WORK INCLUDING DESCRIPTIONOFPROJECTMANAGER .......................3 D. PROPOSED SCHEDULE OF WORK. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 E. OVERHEAD RATE AUDIT REPORT AND OVERHEAD RATE INFORMATION. . . . . . . . . . . . . . . . . . . . . . . 3-5 F. RESUMES OF KEY PERSONNEL ............................... 6-8 C:\Sydney\wpdocs\miscellaneous\proposals\court avenue proposal.wpd r' ('\ ~",,/ I r' , =-' ! A. DESCRIPTION OF PROP9SED PROJECT I The Court A venue Extension Proj~ct consists of extending Court A venue to U.S. 31, and on to Missouri Avenue for the purpose of improving local access to dOwntown Jeffersonville and the rapidly-developing area of North Shore to River Pointe. A new traffic signal will be installed at the Court Avenue/U.S. 31 intersection, which will also provide designated left and right-turn lanes in all directions. The signal timing will be programmed to allow peak-volume traffic using U.S. 131 during the morning and afternoon ~ommutes. The construction cost of this project is approximately $1,000,000. C:\Sydney\wpdocs\mjseellaneous\proposals\eourt avenue proposal.wpd 1 B. DESCRIPTION OF ANTICIPATED WORK ELEMENTS I Jacobi, Toombs and Lanz, Inc. will perform the following tasks to provide Construction Engineering Services for this project: 1. Attend pre-construction conferences as required by Jeffersonville and the Indiana Department of Transportation and coordinate the scheduled job progress with the Contractor and Federal, State and Local. Government agenCIes. 2. Provide a full time on-site Project Representative, INDOT Certified, who will be responsible for keeping daily construction record~, conducting all the required on-site sampling and testing of materials, and ascertaining that the project is being constructed in accordance with construction plans and specifications. 3. Provide specialty inspectors during concrete batching operations, installation of bituminous courses, and any other operations as reqqired by the Indiana Department of Transportation. 4. Provide a Project Manager - Coordinating Engineer, who will be responsible for overseeing the overall inspection of the project, supervise inspectors and the project representative, coordinating meetings and: on-site inspections with representatives of the Fh W A and INDOT and providing all the reports, final estimates and as-built plans that may be required. r'\ ~' 5. Provide any other miscellaneous services when required by the City and the Indiana Department of Transportation. We have provided Construction Engineering Services to Floyd County, Clark County, the City of New Albany, and the City of Jeffersonville, and are very well acquainted with this type of work and working with INDOT and Fh W A. C:\Sydney\wpdocs\mi9cellaneous\proposaIs\courl avenue proposal.wpd 2 C. PROPOSED STAFFING FOR THE WORK I The following members of our 'firm will be directly involved in the construction engineering of this project: r~:i PROJECT MANAGER - COORDINATING ENGINEER Jorge 1. Lanz, P .E. Mr. Lanz has 25 years of experience in the design and construction supervision of bridges, roads and streets, and has been the Engineer and Project Manager in charge of numerous road and bridge projects in this area. RESIDENT PROJECT REPRESENTATIVE Victoria 1. Layton r\ Ms. Layton has a total of 22 years of experience as a construction inspector, and in the past 13 years, as a member of our firm, has been our Resident Construction Representative on several federal-aid road and bridge projects in Floyd County, Indiana, and also several projects in Clark County, Indiana. Ms. Layton is an INDOT-Certified Inspector, which IS required of all Resident Project Representatives that will be assigned on federal-aid projects. I I Resumes of all key employees are included in this proposal. D. PROPOSED SCHEDULE OF WORK We estimate construction to last approximately six (6) months. A schedule of operations would be set up by. the Project Manager as a result of the pre- construction conference, and submitted for approval of City officials. E. OVERHEAD RATE INFORMATION We are currently in the process of submitting our proposed overhead rate to INDOT's Division of Accounting and Control for the year 2001. Our overhead will be approximately 125%, which has been our average over the past seventeen (17) years that we've been audited by INDOT. Enclosed is a copy of our 2001 overhead rate sheet that is pending INDOT approval. r\ -./ I C:\Sydney\wpdocslmiBcellaneous\proposals\court avenue propos.l.wpd 3 ~..i. " , c OVERHEAD RA TE INFORMATION r~ i 4 OH WORKSHEET. 2002 Submission based on 2001 GL Pre,nred By JTL 2001 GEN LEDGER INELIGIBLE ELIGIBLE ACCT 1# DESCRIPTION AMOUNT AMOUNT AMOUNT OH% AUDITED LABOR BASE 666.054.80 $ 666.054.80 PAYROLL BURDEN ~ Payroll Vacation $ 46.710.75 $ $ 46.710.75 7.3% n Payroll Holiday $ 25.233.60 $ $ 25.233.60 3.a% 4002 FICA Employer $ 66.588.76 $ $ 88.588.76 13.3% 4004005 Group Insurance - Medical $ 7,804.12 $ $ 72.499.90 10.9% 400430 Group Insurance. Life/AD & 0 $ 10,797.20 $ $ 4,244.90 0.6% 400425 Group Insurance. L TD $ 3.877.12 $ $ 12,875.60 1.9% 400401 Group Insurance. Dental $ 3.827.52 $ $ 4,788.04 0.7% 4005 Federal Unemployment $ 1.639.71 $ $ 1,639.71 0.2% 4006 Indiana Unemployment $ 1.192.10 $ $ 1,192.10 0.2% 4007 Ky Unemployment $ 133.34 $ $ 133.34 0.0% 4008 Workmen's Compensation $ 5,728.85 $ $ 5.728.65 0.9% 4009 401 K Employers Expense $ 15,523.76 $ $ 15,523.76 2.3% TOTAL PAYROLL BURDEN 212.656.83 $ 281,159.31 42.2% Payroll Administrative Labor $ 103.486.75 $ $ 103.486.75 15.5% Payroll Oiher Indirect Labor $ 137.780.98 $ $ 137.780.98 20.7% Payroll Employee Bonus $ 99.800.00 $ 25,040.00 $74.760.00 11.2% 4003 Contracted Labor $ 8.574.00 $ $ 8.574.00 1.3% 5001 Advertising - Client $ 26.95 $ 26.95 $ 0.0% 500110 Advertising - JTL $ 1.428.07 $ 875.00 $ 553.07 0.1% 5002 Copy & Repro - Client $ 3.340.40 $ 3.340.40 $ 0,0% 5003 Copy & Repro - JTL $ 10.806.70 $ 8,607.41 $ 1,999.29 0.3% 5004 Copy & Repro Supplies $ 5.613.89 $ $ 6,613.89 0.6% 500510 Promo Write Offs $ 57,935.65 $ 57.935.85 $ 0.0% 5006 Bank Charges $ 20.00 $ $ 20.00 0.0% 5007 Building Maintenance & Repairs $ 3.539.41 $ $ 3.539.41 0.5% 5011 Computer Supplies & Expense $ 8.143.30 $ $ 8.143.30 1.2% 5014 Donations $ 20.763.39 $ 20.783.39 $ 0.0% 5015 Depreciation $ 39.394.21 $ $ 39,394.21 5.9% 5017 Memberships, Dues & Subscriptions $ 4,867.05 $ $ 4.867.05 0.7% 5020 Educational Expense $ 1.719.50 $ $ 1.719.50 0.3% 5021 Equipment Maintenance $ 4.190.36 $ $ 4,190.38 0.6% 5022 Equipment Rental - Client $ 5.307.66 $ 5.307.66 $ 0.0% 50221 Equipment Rental - JTL $ 8.566.96 $ 2.053.12 $ 6.515.84 1.0% 5025 Postage & Shipping - Client $ 577.78 $ 577.78 $ 0.0% 50251 Postage & Shipping - JTL $ 932.69 $ 534.54 $ .398.15 0.1% 50252 Postage & Shipping Supplies $ 1,716.60 $ 94.50 $ }.822.10 0.2% 5026 Field Supplies - Client $ 8.227.73 $ 8.227.73 $ 0.0% 50261 Field Supplies - JTL $ 5.870.05 $ 9.53 $ 5,860.52 0.9% 5027 Computer Software $ 3.130.00 $ 3,130.00 $ 0.0% 5030 Interest Expense $ 3.962.56 $ 3,962.56 $ 0.0% 5035 Library Maintenance $ 962.10 $ $ 962.10 0.1% 5040 Miscellaneous - Client $ 706.07 $ 706.07 $ 0.0% 5041 Miscellaneous .. JTL $ 1.589.50 $ 1 ,362.77 $ 226.73 0.0% 5049 Multi-PerU Insurance $ 661.00 $ $ 661.00 0.1% n 5050 Office Expense $ 11.093.89 $ 9.93 $ 1-1.083.96 1.7% 5051 Other Taxes & Ucenses - Client $ 176.00 $ 176.00 $ 0.0% 50511 Other Taxes & Licenses. JTL $ 753.71 $ $ 753.71 0.1% 5052 Property Taxes $ 3.433.00 $ $ 3,433.00 0.5% 5053 Political Action $ 7,850.00 $ 7.850.00 $ 0.0% 5054 Promotional Expense $ 12.225.37 $ 12.225.37 $ 0.0% 5059 Professional Fees. Client $ 535.793.66 $ 535,793.66 $ 0.0% 5060 Professional Fees - JTl $ 16.444.00 $ 3,144.00 $ 13,300.00 2.0% 5061 Professional Liability Insurance $ 22,393.93 $ $ 22,393.93 3.4% 5062 Prof Dues, licenses. Renewals $ 2,050.50 $ $ 2.050.50 0.3% 5084 KY Miscellaneous Taxes $ 760.00 $ $ 760.00 0.1% 5065 KY Office Rent $ 18.n9.72 $ $ 18,729.72 2.8% 5074 JTL Cellular Expense $ 5.719.15 $ $ 5,719.15 0.9% 5075 INIKY Telephone $ 9.062.33 $ $ 9,062.33 1.4% 5076 Travel. Lodging. Meals. Client $ 152.75 $ 152.75 $ 0.0% 5077 Travel, Lodging, Meals. JTL $ 1,123.94 $ 822.92 $ 301.02 0.0% 5078 Meals Indirect. Partners Oniy $ 1.271.55 $ $ 1.271.55 0.2% 5060 UIIIIUes $ 4.915.81 $ $ 4,915.81 0.7% 5084 Auto Expense. Client $ 133.80 $ 133.80 $ 0.0% 5085 Auto Expense. JTL $ 16.850.03 $ 102.50 $ 16,547.53 2.5% 508510 Mileage. Client $ 5,284.43 $ 5.284.43 $ 0.0% 508520 Mileage - JTL $ 1,785.89 $ 1.147.28 $ 638.63 0.1% 508530 Auto RepairlMainURent $ 2,023.06 $ 615.20 $ 1.407.86 0.2% 5086 Auto Insurance $ 7,052.19 $ 7,052.19 $ 0.0% 50861 Auto License & Registration $ 661.16 $ $ 661.18 0.1% 7019 Annual Software Renewal $ 10,366.90 $ $ 10.368.90 1.6% TOTAL EXPENSES 1.251.352.30 $ 717.065.27 534.287.03 80.2% TOTAL PR BURDEN & EXP 1,484,009.13 $ 717.065.27 815.446.34 122.4% GROSS $ 992.507.55 MILEAGE $ BONUS $ 99,800.00 99,800.00 TOTAL iNDIRECT $ 241,267.73 241.267.73 TOTAL OIRECT $ 645.298.43 668,054.80 OIRECT OVERTIME $ 20,756.38 TOTAL VACATION $ 48,710.75 $ 48.710.75 TOTAL HOLIDAY $ 25.233.60 $ 25,233.60 ALLOWABLE OVERTIME $ 20.756.38 OfT NOT ALLOWED $ 10,378.19 OIH BASE $ 1,081.066.88 $ 992,507.55 TOTAL PR {\, $ 892,707.55 TOTALOH I WAGES & BENEFITS $ 1.219.779.36 OPERATING EXPENSES $ 899,254.51 TOTAL EXPENSES $ 2,119.033.87 5 -. .~ r\ \._~./ c RESUMES OF KEY PERSONNEL /""".. , f' ~! ~? 6 r\ I r\ ~ 'I r e ~ ,'. POSITION Jacobi, Toombs and Lanz, Inc. Consulting Engineers 120 Bell Avenue Clarksville, Indiana 47129 (812) 288-6646 (812) 288-6656 Fax 00RGE I. LANZ, P.E. President, Project Manager EXPERIENCE JACOBI, TOOMBS AND LANZ, INC. 1987 to Present Project Manager on civil and environmental engineering projects undertaken by the firm. Responsibilities include planning studies, preliminary engineering reports, environmental reports, design and construction supervision of airport, highway, bridge, drainage, sanitary, water, and wastewater projects. JACOBI AND TOOMBS, INC. 1979 to 1987 Project Engineer for the planning, design and construction supervision ofthe Clark County Airport, numerous state and local bridges, highway improvement projects, municipal sanitary and storm sewer projects, solid waste disposal and water distribution facilities and planning studies. JACOBI AND TOOMBS, INC. 1977 to 1979 , Design Engineer on wastewater treatment plant additions and renovations, several state and local bridges, and sanitary and storm se\ver collection systems. EDUCATION UNIVERSITY OF LOUISVILLE SPEED SCIENTIFIC SCHOOL B.8. in Civil Engineering, 1977 UNIVERSITY OF LOUISVILLE SPEED SCIENTIFIC SCHOOL Masters in Civil Engineering, 1979 REGISTRATION · Indiana Professional Engineer, Registration No. 19583 · Kentucky Professional Engineer, Registration No. 12503 AFFILIATIONS · Indiana Water Association · Kentucky Society of Professional Engineers · National Society of Professional Engineers PROFESSIONAL RESPONSI B I LlTI ES I As a Principal ofthis firm, Mr. LaD.z is responsible for all aspects of the company's business, ~lient contact, proposal and contract preparation, public relations, studies, design, and supervision of construction. C:\Sydney\wpJoc.\pro&le\resumes\indiana\jorse (i) .doc 7 r, e ~ POSITION Jacobi, Toombs and Lanz, Inc. Consulting Engineers 120 Bell Avenue Clarksville, Indiana 47129 (812) 288-6646 (812) 288-6656 Fax VICTORIA L. LAYTON Resident Project Inspector EXPERIENCE r\ EDUCATION JACOBI, TOOMBS AND LANZ, INC. 1987 to PT:esent Assigned to various federal-aid road reconstruction projects as Resident Inspector, responsible for overseeing installation of pavement, concrete, sewers and traffic signals, and. the testing and acceptance of construction materials. Promoted in 1988 to Resident Project Representative on federal-aid road projects, in charge of all construction supervision and inspection, and coordination with local and state construction agencies and testing officials. She has worked as Resident Project Inspector on many other projects such as storm and sanitary sewers, county airport, water mains, water tanks, railroads, site construction, site utilities, bridges, local and county roads and highways. Current responsibilities include Chief Construction Inspector for our firm. I U.S. TESTING CO., INC. 1978 to 1987 Inspector responsible for the verification and inspection of field concrete and grout placements, control and calibration of measuring and test equipment, inspection of concrete batch plant operations, testing oft'riaI mix designs, inspection of expansion anchors and laboratory testing inspections. Five years as Level II Civil Inspector. NEW WASHINGTON HIGH SCHOOL 1974 CERTI FICATIONSc · INDOT Certified Project Engineer/Supervisor United States Testing Company, Inc. · Civil Concrete and Grout Inspector, 1984 Field Masonry Technician, 1980 · Assistant Field Concrete Inspector, 1980 Calibration Inspector, 1980 · Designing Concrete Mix Designs, 1979 C,\Sydney\wpdoe.\proii]e\,,,wnes\;nd;.n.\vicky (i). doe 8 CITY OF JEFFERSONVILLE OFFICE OF THE MAYOR ~ '7/q/o~. The Honorable Thomas R. Galligan Mayor 812 - 285 - 6400 office 812 - 285 - 6468 fax Room 404 City - County Building 501 E. Court Avenue Jeffersonville, Indiana 47130 To: Subject: Date: Interested Consulting Engineers Request for Proposals Construction Engineering Services Jeffersonville, Indiana Court Avenue Extension Project Project No. STP-C740() June 4, 2002 Dear Consultant: The City of Jeffersonville, Indiana hereby requests proposals to provide Construction Engineering Services in connection with the above referenced project. rl It is our intention to use Federal funds to construct this project. Weare inviting your firm to provide information to assist the City of Jeffersonville in the selection of a firm to provide the desired Construction Engineering Services. The estimated construction cost of the project is approximately $900,000. The following information shall be provided in response to this request: 1. Description of the proposed project. 2. Description of anticipated work elements. 3. Proposed staffing for the work, including designation of the Project Manager. 4. Proposed schedule of the work. . ..~ 5. Current overhead rate information approved by INDOT. The selected consultant will be subject to approval by INDOT's Construction Division. rl c: \Sydney\tvpdocs\l11iscellaneous\proposals\court ilvenue. wpd An. equal opportunity employer. ~. ( The City of Jeffersonville reserves the right to use such time as is necessary to review and evaluate the proposals and also the right to reject any and all proposals. Proposals shall be due at the office of the Jeffersonville Board of Public Works and Safety, City- County Building, 4th Floor, 501 East Court Avenue, Jeffersonville, Indiana 47130 by 9:30 AM local time on the 9th day of July, 2002. Sincerely, Jeffersonville Board of Public Works and Safety lfHwl /' >>}~ Robert L. Miller City Engineer . . - C:\Sydney\wpdocs\miscellaneoU5\proposills\courl avenue. wpd. ~"