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Home My WebLink About02) Fee Justification Report Jacobi, Toombs & Lanz ..r--- j r\ "-. . ~ I -~ I FEE JUST1FICATION REPORT CONSTRUCTIO~ ENGINEERING SERVICES JEFFERSONVILLE, INDIANA COURT AVENUE AND U.S. 31 RECONSTRUCTION PROJECT NO. STP-C740() DES. NO. 9682470 AND 998247 A Submitted by: Jacobi, Toombs and Lanz, Inc. Consulting Engineers 120 Bell Avenue Clarksville, Indiana 47129 (812) 288-6646 Fax (812) 288-6656 October 2002 c, \Sydney\wpdocs\9\9751 \9751ce\[.. ,eporL wpd I I e , ./ ~I INDEX A. DESCRIPTION OF THE PROPOSED PROJECT ..................... 1 B. ANTICIP A TED WORK ELEMENTS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 2 C. PROPOSED STAFFING FOR THE WORK ......................... 3 D. PROPOSED SCHEDULE OF WORK. . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 3 MANHOUR FEE JUSTIFICATION ..................................... 4 - 5 PROPOSED FEE ..................................................... 6 OVERHEAD RATE INFORMATION 7-8 CONSTRUCTION COST ESTIMATE ................................... 9 REQUEST FOR PROPOSALS LETTER .................................. 10 - 11 CONSULTANTS CONTACTED........................................ 12 (\ CONSULTANT SELECTION LETTER..... ................. ............ 13 " -.......;....~ I DBE-2 FORM ........................................................ 14 C,\Sydney\wpdoos\9\9751 \9751e,\f" reporlowpd (''! (\ r\ ~ I A. DESCRIPTION OF PROPOSED PROJECT I The Court Avenue Extension Project consists of extending Court A venue to U.S. 31, and on to Missouri Avenue for the purpose of improving local access to downtown Jeffersonville and the rapidly-developing area of North Shore to River Pointe. . A new traffic signal will be installed at the Court Avenue/U.S. 31 intersection, which will also provide designated left and right-turn lanes in all directions. The signal timing will be programmed to allow peak-volume traffic using U.S. 131 during the morning and afternoon commutes. The construction cost of this project is approximately $1,000,000. c, \Sydney\wpdo",\9\9751 \9751 ,e\fee ,eport. "'I'd 1 B. DESCRIPTION OF ANTICIPATED WORK ELEMENTS I r; Jacobi, Toombs and Lanz, Inc. will perform the following tasks to provide Construction Engineering Services for this project: 1. Attend pre-construction conferences as required by Jeffersonville and the Indiana Department of Transportation and coordinate the scheduled job progress wirh the Contractor and Federal, State and Local Government agencies. 2. Provide a full time on-site Project Representative, INDOT Certified, who will be responsible for keeping daily construction records, conducting all the required on-site sampling and testing of materials, and ascertaining that the project is being constructed in accordance with construction plans and specifications. 3. Provide specialty inspectors during concrete batching operations, installation of bituminous courses, and any other operations as required by the Indiana Department of Transportation. 4. Provide a Project Manager - Coordinating Engineer, who will be responsible for overseeing the overall inspection of the project, supervise inspectod and the project representative, coordinating meetings and on-site inspections with representatives of the Fh W A and INDOT and providing all the reports, final estimates and as- built plans that may be required. r, 5. Provide any other miscellaneous services when required by the City and the Indiana Department of Transportation. We have provided Construction Engineering Services to Floyd County, Clark County, the City of New Albany, and the City ofJeffersonville, and are very well acquainted with this type of work and working with INDOT and FhWA. r--\ C,\SydneY\"'Pdocs\9\9751 \97510e\foo ,cpo'l.wl'd 2 c. PROPOSED STAFFING FOR THE WORK I The following members of our firm will be directly involved in the construction engineering of this project: (""'\) PROJECT MANAGER - COORDINATING ENGINEER Jorge 1. Lanz, P .E. Mr. Lanz has 25 years of experience in the design and construction supervision of bridges, roads and streets, and has been the Engineer and Project Manager in charge of numerous road and bridge projects in this area. RESIDENT PROJECT REPRESENTATIVE Victoria L. Layton ~ t Ms. Layton has a total of 22 years of experience as a construction inspector, and in the past 13 years, as a member of our firm, has been our Resident Construction Representative on several federal-aid road and bridge projects in Floyd County, Indiana, and also several projects in Clark County, Indiana. Ms. Layton is an INDOT-Certified Inspector, which is required of all Resident Project Representatives that will be assigned on federal-aid proJects. RESIDENT INSPECTORS Due to the size and various components of this project, we anticipate that one (1) resident inspector will be required to support Ms. Layton's construction inspection management efforts. These inspectors will be INDOT-certified or Civil Engineering graduates. D. PROPOSED SCHEDULE OF WORK We estimate construction to last approximately 90 working days. A schedule of operations would be set up by the Project Manager as a result of the pre-construction conference, and submitted for approval of City officials. ~. t c ,\Sydney\wpdoe,\9\9751 \9751 ce\fee reporL'1,J 3 ri r" r\1 Rev. 7/1/89 3. If, prior to the satisfactory completion of the services under this agreement" for any reason the total of the direct and indirect costs incurred by the CONSULT ANT is within five percent (5%) of the maximum amount payable, the status will be evaluated. Adjustments to the maximum amount payable provided for by this section will not affect the fixed fee shown in Section A(3) of this Appendix "D". It is the policy of the Indiana Department of Transportation that Project Representatives and/or Inspectors be on the construction site whenever the Contractor is engaged in any activity requiring inspection or testing concurrent with the construction or activity. In order for the Contractor to comply with the contract plans and specifications and complete the work within the time required, it is often necessary for the Contractor to work more than an 8-hour day, and more than a 5-day week. This in turn, may require the Resident Project Representative and Inspectors to work over 40 hours per week. Should this become necessary, Overtime Premium may be paid on this project at a rate of 1.5 times the actual hourly rate for all hours worked on this project by the Project Representative and Inspectors over 40 hours per week. 4. C,\Sydney\wpdoe.\9\9603\9603A\.ppendix d.wpJ Page 3 of 3 Pages Appendix "D" r\ MANHOUR FEE JUSTIFICATION 1. LIST OF PROJECT PERSONNEL, TASKS, AND ESTIMATED MANHOURS A. PROJECT MANAGER/COORDINATING ENGINEER r The Project Manager and Coordinator will be Mr. Jorge I. Lanz, a registered Professional Engineer, who will be responsible for managing the entire project construction, and oversee the Project Engineers and Resident Inspectors. Based on a construction period of approximately 90 working days, estimated hours are as follows: 1. Attend Pre-Construction Conference 4 hours 2. Progress management and coordination (estimated effort = 4 hours/week) 72 hours 3. Check Final Construction Record 16 hours 4. Attend Final Inspection with INDOT 4 hours TOTAL ESTIMATED MANHOURS 96 hours B. RESIDENT CONSTRUCTION MANAGER (\ i C,\Sydney\wpdocs\9\9751 \9751 ce\f.. <.po<l.wpd The RCM will be Ms. Victoria L. Layton. Ms. Layton will be responsible for managing the construction inspection during the entire construction period of the proJect. Ms. Layton is pre-qualified with the Seymour District of the Indiana Department of Transportation to perform this work. Estimated man-hours and task for Ms. Layton are as follows: 1. Attend Pre-Construction Conference 4 hours 2. Manage construction, contractor supervision, be available 90 working days (2 hours/day average) 180 hours 3. Overtime hours (estimate 1 hour! day) x 1.5, (half time) 80 hours 4. Check Final Construction Record and As-Built Plans 40 hours 4 (\ 5. Attend Final Inspection i 4 hours TOTAL ESTIMATED MANHOURS 308 hours C. RESIDENT PROJECT REPRESENTATIVE One (1) resident project representative will be required to support the construction observation on this project. Estimated manhours for each is as follows: 1. Inspect construction, contractor supervision, be present at site 90 working days 720 hours 2. Overtime (2 hours/day + 4 hours Saturday) x 1.5, (half time) 189 hours 3. Prepare final construction record and As-Builts 120 hours 4. Attend final inspection 4 hours TOTAL ESTIMATED MANHOURS (2 inspectors) 1,033 hours D. OTHER EXPENSES r\ The additional indirect expenses estimated by our firm to complete this project are soil testing, trip mileage to project site, and printing costs. The mileage will be as follows: 1. PROJECT MANAGER: 50 round trips x 5 mi.lrd. trip = 250 mi. 2. RCM and RPR: rovnd trips to office and at project site = (2 x 90 x 2.5) + 500 miles at site 950 mi. TOTAL ESTIMATED MILEAGE = 1,200 mi. (The project site is located about 2.5 miles from our office. Therefore, one round trip = 5 miles). The reproduction costs inc;lude two (2) copies of the final construction record @ $250 each, and two (2) copies of the as-built drawings, also at $100 each. Total estimated reproduction costs are = $700. 0, c, \Sydney\wpdoe,\9\9751 \9751ee\{ee report. wpd 5 ESTIMATE OF PROPOSED FEE "" I The estimated not to exceed fee for this project is as follows: Jacobi, Toombs and Lanz, Inc's. overhead rate will be approximately 125.0%. Allowance per mile is $ 0.31. CLASSIFICATION HOURS WAGE RATE EXTENSION PROJECT MANAGER 96 43.00 $ 4,128.00 RESIDENT PROJECT MANAGER 308 22.00 $ 6,776.00 RESIDENT PROJECT REPRESENTATIVE 1,033 18.00 $ 18,594.00 CLERICAL 80 15.00 $ 1,200.00 TOTAL DIRECT LABOR: $ 30,698.00 INDIRECT COSTS: DIRECT LABOR x 1.25 $ 38,372.50 TOTAL LABOR COSTS: $ 69,070.50 REPRODUCTIONS: Copies of FCR and As-Built Drawings $ 700.00 0. I MILEAGE 1,200 miles x $0.31 per mile $ 372.00 TOTAL COST: $ 70,142.50 FIXED FEE: $ 10,360.00 CONSTRUCTION ENGINEERING COSTS: $ 80,502.50 This is a NOT-TO-EXCEED figure based on a construction period of 90 work days. r\ I C'18ydneyl"'1'docsI91975119751ce\lee reporlowl'd 6 r (I OVERHEAD RATE INFORMATION Our proposed overhead for year end 2001 is 125.0%. Enclosed is the breakdown being submitted to INDOT's Division of Accounting for audit. (; (\ 7 C,\8ydneY\WJ'<\o,,\9\9751 \97510e\foo ,eporl.wpd OH WORKSHEET. 2001 r\ GEN LEDGER INELIGIBLE ' ELIGIBLE ACCT # DESCRIPTION AMOUNT AMOUNT AMOUNT OH% AUDITED LABOR BASE $ 613,331.35 $ 613,331.35 PAYROLL BURDEN Payroll Vacation $ 36,724.88 $ $ 36,724.88 6.0% Payroll Holiday $ 23,543.44 $ $ 23,543.44 3.6% 4002 FICA Employer $ 66,083.57 $ $ 66,083.57 10.8% 4004 Group Insurance - Medical $ 62,104.95 $ $ 62,104.95 10.1% 4004 Group Insurance - Life/AD & D $ 3,810.24 $ $ 3,810.24 0.6% 4004 Group Insurance - L TO $ 12,517.50 $ $ 12,517.50 2.0% 400401 Group Insurance. Dental $ 4,415.45 $ $ 4,415.45 0.7% 4005 Federal Unemploymenl $ M51.52 $ $ 1,551.52 0.3% 4006 Indiana Unemployment $ 6,372.57 $ $ 6,372.57 1.0% 4007 Ky Unemployment $ 213.56 $ $ 213.56 0.0% 4008 Wor1<men's Compensation $ 4,467.79 $ $ 4,467.79 0.7% 4009 401 K Employers Expense $ 15,787.30 $ $ 15,787.30 2.6% TOTAL PAYROLL BURDEN $ 237,592.77 $ 237,592.77 38.7% Payroll Administrative Labor $ 117,631.80 $ $ 117,631.80 19.2% Payroll Other Indirect Labor $ 111,021.52 $ $ 111,021.52 18.1% Payroll Employee Bonus $ 84,600.00 $ $ 84,600.00 13.8% 4003 Contracted Labor $ 8,840.00 $ $ 8,840.00 1,4% 5001 Advertising - Client $ 218.09 $ 218.09 $ 0.0% 50011 Advertising - JTL $ 1,459.10 $ 886.80 $ 572.30 0.1% 5002 Copy & Repro - Client $ 4,310.51 $ 4,310.51 $ 0.0% 5003 Copy & Repro - JTL $ 16,625.22 $ 12,940.99 $ 3,684.23 0.6% 5004 Copy & Repro Supplies $ 7,163.11 $ $ 7,163.11 1.2% 5005 Bad Debt Expense $ 11,544.22 $ $ 11,544.22 1.9% 5006 Bank Charges $ 21.00 $ $ 21.00 0.0% 5007 Building Maintenance & Repairs $ 1,841.23 $ $ 1,841.23 0.3% 5008 Bonuses $ 100.00 $ 100.00 $ 0.0% 5011 Computer Supplies & Expense $ 1,459.10 $ $ 1,459.10 0.2% 5014 Donations $ 4,570.00 $ 2,675.00 $ 1,895.00 0.3% 5015 Depreciation - Autos $ 30,313.56 $ $ 30,313.56 4.9% 5015 Depreciation- Building $ $ $ 0.0% 5015 Depreclation- Equipment $ $ $ 0.0% 5017 Memberships, Dues & Subscription $ 1,843.70 $ $ 1,843.70 0.3% 5020 Educational Expense $ 980.00 $ $ 980.00 0.2% (\ 5021 Equipment Maintenance $ 198.30 $ $ 198.30 0.0% 5022 Equipment Rental - Client $ 10,726.04 $ $ 10,726.04 1.7% 50221 Equipment Rental - JTL $ 7-,403.27 $ 5,366.76 $ 2,036.51 0.3% 5023 Auto RepelrlMainURenla1 $ 1,697.84 $ 90.61 $ 1,607.23 0.3% 5025 Postage & Shipping - Client $ 115.84 $ 115.84 $ 0.0% 50251 Postage & Shipping - JTL $ 1,986.06 $ 1,258.02 $ 728.04 0.1% 50252 Postage & Shipping Supplies $ 2,093.54 $ $ 2,093.54 0.3% 5026 Field Supplies - Client $ 137.57 $ 137.57 $ 0.0% 50261 Field Supplies - JTL $ 4,349.80 $ 685.12 $ 3,684.68 0.6% 50262 SurveyiField Equipment $ 3,841.32 $ 131.34 $ 3,709.98 0.6% 5027 Compuler Software $ 232.49 $ 232.49 $ 0.0% 5030 Interest Expense $ 7,501.97 $ 7,501.97 $ 0.0% 5035 Library Maintenance $ 311.45 $ $ 311.45 0.1% 50AO Miscellaneous - Olent $ 245.37 $ 245.37 $ 0.0% 5041 Miscellaneous - JTL $ 1,166.70 $ 1,021.10 $ 145.60 0.0% 5049 Multi-Peril Insurance $ 25.00 $ $ 25.00 0.0% 5050 Office Expense $ 13,971.84 $ 24.85 $ ! 13,946.99 2.3% 5051 Other Taxes & Licenses - Client $ 585.00 $ 585.00 $ 0.0% 50511 Other Taxes & Licenses - JTL $ 114.84 $ $ 114.84 0.0% 5052 Property Taxes $ 3,605.98 $ $ 3,605.98 0.6% 5053 Political Action $ 9,900.00 $ 9,900.00 $ 0.0% 5054 Pr~motlonal Expense $ 10,148.84 $ 10,148.~ $ 0.0% 5059 Professional Fees. Client $ 107.594.79 $ 107,594.79 $ 0.0% 5060 Professional Fees - JTL $ 96,273.17 $ 84,573.17 $ 11,700.00 1.9% 5061 Professional liability Insurance $ 21,579.09 $ $ 21,579.09 3.5% 5062 Prof Dues. Licenses, Renewals $ 2,290.50 $ $ 2,290.50 0.4% 5064 Ky: Miscellaneous Taxes $ 363.00 $ $ 383.00 0.1% 5065 Ky. Office Rent $ 17,168.91 $ $ 17.168.91 2.8% 5074 Ky. Telephone $ 3,582.67 $ $ 3,582.67 0.6% 5075 Indiana Telephone $ 10,192.55 $ $ 10.192.55 1.7% 5076 Travel, Lodging. Meals - Client $ $ $ 0.0% 5077 Travel, Lodging, Meals - JTL $ 930.21 $ 531.43 $ 398.78 0.1% 5076 Meals Indirect- Partners Only $ . 524.77 $ $ 524.77 0.1% 5080 Utilities $ 4,265.95 $ $ 4,265.95 0.7% 5084 Aulo Expense - Client $ 10.751.79 $ 10.751.79 $ 0.0% 5085 Auto Expense - JTL $ 21.048.17 $ 832.96 $ 20,215.21 3.3% 5086 Auto Insurance $ 4.917.20 $ 4,917.20 $ 0.0% 50861 Aulo License & Registration $ 262.61 $ $ 262.61 0.0% 7011 I nterest Income $ 322.04 $ 322.04 $ 0.0% 7014 Refunds by JTL $ 1,257.50 $ $ 1,257.50 0.2% 7019 Annual Software Renewal $ 8,980.00 $ $ 8,980.00 1.5% r> TOTAL EXPENSES 797,206.13 $ 268,099.65 529,106.48 86.3% TOTAL PR BURDEN & EXP 1,034,798.90 $ 268,099.65 766,699.25 125.0% 8 r, ./ 0, r, CONSTRUCTION COST ESTIMATE The estimated Construction Cost of this project is approximately $955,000. An itemized construction estimate has been submitted to INDOT with the Final Plans. C,ISydn'yl"'l'doesI91975119751e,lf" "pod. "'I'd 9 -~~_.~ ----_:~....'--~- -- ~/ 7/'/01-- OFFICE OF THE MAYOR (\,1 The Honorable Thomas R. Galligan Mayor 812 - 285 - 6400 office 812 - 285 - 6468 fax Room 404 City - County Building 501 E. Court Avenue Jeffersonville, Indiana 47130 To: Subject: Interested Consulting Engineers Request for Proposals Construction Engineering Services Jeffersonville, Indiana Coun Avenue Extension Project Project No. STP-C740() June 4, 2002 Date: Dear Consultant: The City of Jeffersonville, Indiana hereby requests proposals to provide Construction Engineering Services in connection with the above referenced project. r\ It is our intention to use Federal funds to construct this project. We are inviting your firm to provide information to assist the City of Jeffersonville in the selection of a firm to provide the desired Construction Engineering Services. The estimated construction cost of the project is approximately $900,000. The following information shall be provided in response to this request: 1. Description of the proposed project. 2. Description of anticipated work elements. 3. Proposed staffing for the work, including designation of the Project Manager. 4. Proposed schedule of the work. .-::. 5. Current overhead rate information approved by INDOT. The selected consultant will be subject to approval by INDOT's Construction Division. r...,...i. . :., I i C :ISydneyl.."Joc.lmiocellaneowolpropoo.l.\courl .venue..."J 10 An equ:u opportUnity employer. r'\ r, f" The City of Jeffersonville reserves the right to use such time as is necessary to review and evaluate the proposals and also the right to reject any and all proposals. Proposals shall be due at the office of the Jeffersonville Board of Public Works and Safety, City- County Building, 4th Floor, 501 East Court Avenue, Jeffersonville, Indiana 47130 by 9:30 AM local time on the 9th day of July, 2002. Sincerely, Jeffersonville Board of Public Works and Safety if~ / >>f7ddv Robert L. Miller City Engineer C, \Sydney\wpdo..\mi.ceUanoou.\propoo.I.\court ''''''ue. wpd 11 r, June 4, 2002 COURT AVENUE EXTENSION CONSTRUCTION ENGINEERING RFP CONSULTANTS CONTACTED Associated Engineering & Technology, Inc. 9228 Indianapolis Boulevard, Suite 8-A Highland, Indiana 46322 Facility Management and Engineering, Inc. 25 Sharon Place Newburgh, Indiana 47630 Central Engineering, Inc. 22700 Royalton Road Strongville, Ohio 44136 Gandhi and Associates 6035 North Northwest Highway Suite 306 Chicago, Illinois 60631 Congdon Engineering Associates, Inc. 3500 Depauw Boulevard, Suite 1055 Indianapolis, Indian 46268 ~<Jacobi, Toombs and Lanz, Inc. 120 Bell Avenue Clarksville, Indiana 47129 Consultants Management Inspection Design 5851 East 34th Street Indianapolis, Indiana 46218 Kennedy Associates, Inc. One Metropolitan Square 211 North Broadway, Suite 1900 St. Louis, Missouri 63102 r\ \ Diversified Engineering Co. dba Mahitosh Mukherjee 2418 Interstate Plaza Drive Hammond, Indiana 46324 Professional Group, Inc. 5537 Broadway Indianapolis, Indiana 46220 EILTS Construction Services 4237 West Stones Crossing Road Greenwood, Indiana 46143 Singh & Associates, Inc. 300 West Adams, Suite 322 Chicago, Illinois 60606 EMCS, Inc. 205 West Highland Avenue, Suite 501 Milwaukee, Wisconsin 53203 '~VS Engineering, Inc. 4275 North High School Road Indianapolis, Indiana 46254 Engineering Service Group, Inc. 5676 West 73rd Street Indianapolis, Indiana 46278 Zambrana Engineering, Inc. 2324 Marconi Avenue St. Louis, Missouri 6311 0 ,~ Denotes firm that submitted a proposal. r.. " .' I 1 i C,\Sydney\wpdocs\9\9751 \975100\,fp envolopo" wpd 12 ---- -=-=-=-=-:,~---._~~y.._~- __.'...'''..'.'.'.'..'..........'...'.3............''''.'m.,,=,.~ -, . 'rT'q ." .. . OFFICE OF THE MAYOR The HonorabJe Thomas R. Galligan Mayor 812 - 285 - 6400 office 812 - 285 - 6468 fax Room 404 City - County Building 501 E. Court Avenue Jeffersonville, Indiana 47130 July 16, 2002 Mr. Jorge I. Lanz, P.E. Jacobi Toombs and Lanz, Inc. 120 Bell Ave. Clarksville, In 47129 Dear Mr. Lanz: Please be advised that the Jeffersonville Board of Public Works and Safety has selected your firm to provide Construction Engineering Services for the Court Avenue Extension Project. Please submit the standard INDOT Construction Engineering Agreement and supporting manhour justification as soon as possible. Sincerely, Board of Public Works and Safety c(~h~~~ President hm r\ 13 An equal opportunity employer. r'i (\ r\ State Form 37713 (R/11-88) Form DBE-2 STATEMENT OF AFFiRMATION ACTION TO SOLICIT DISADVANTAGED BUSINESS ENTERPRISE SUBCONTRACTORS Contract Number NOT YET ASSIGNED Project Number STP-C740( ) Type of work to be sublet NONE Proposed Subcontractor NONE This Subcontractor (is) (is not) a Disadvantaged Business Enterprise STATEMENT OF AFFIRMATIVE ACTION IMPORTANT! READ THE INSTRUCTIONS ON THE REVERSE SIDE OF TillS FORM DBE CONTACTS: o l/c7_ H?2Z4'") ;' S: ;<1 CQ..rz..-"f7~ .e'~:,/, ,,/v) {$ 6 '" Fro'~ AGENCIES CONTACTED: WHY WAS A DBE CONTRACTOR NOT UTILIZED? INDIANA DEPARTMENT OF illGHW AYS REVIEWED BY DATE c ,ISydneyl"'l'docsI919751 19751ce\dbe-2, "'l'd 14 TITLE DATE