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Home My WebLink About1998-1999 -FFERSONVILLE ~STEWATER MENT FACILITY Flows & Loadings & lectrical Expenditures Report Prepared for: c. Richard Spencer June 30, 1999 Facility Manager: Jim Traylor Co BMC.: Environmenfaf Ma....gemenf COIpOI'afion ~ Table of Contents Annual Flows & Loadin s II Cover Letter II May 1998 - April 1999 Flows & Loadings Summary II May 1994 - April 1999 Flows & Loadings II May 1994 - April 1999 Flows & Loadings Graphs Annual Electrical Ex enditures II Cover Letter II May 1998 - April 1999 Electrical Expenditures Summary II May 1998 - April 1999 Electrical Expenditures Graphs - ......, ENVIRONMENTAL MANAGEMENT CORPORATION July 7, 1999 701 CHAMPION ROAD JEFFERSONVillE, INDIANA 47130 812-285-6451 FAX 812-285-6454 Board of Public Works & Safety CITY OF JEFFERSONVILLE City County Building Jeffersonville, IN 47130 RE: Wastewater Flows & Loadings d Enclosed please find tables and graphs that illustrate the flows and loadings to the wastewater treatment facility for the period of May 1, 1998 through April 30, 1999. The loadings have been determined by using the following information: Flow: Monthly average influent flow in millions of gallons per day (mgd) Total Suspended Solids (TSS): Monthly average concentration in milligramslliter (mg/I) Carbonaceous Biochemical Oxygen Demand (CBOD): Monthly average concentration in mg/l The equation used to calculate the pounds (loadings) of TSS and CBOD is: Flow (mgd) x Concentration of TSS or CBOD (mg/l) x 8.34 lbs/gal of water = Pounds As outlined in the contract agreement between EMC and the City of Jeffersonville, benchmark loadings in the first year of the contract are used to determine if a 10% increase or decrease in loadings to the facility has occurred during the previous contract year (Page 7 of the contract enclosed). The compensation paid to EMC may be adjusted upward or downward to reflect the change. The following percent changes occurred this past year: . Flow . Total Suspended Solids . Biochemical Oxygen Demand Increased 41 % Increased 11 % Increased 159% Increases in flow and loadings create a significant impact on costs to operate the treatment facility. The expense items most impacted by increased loadings are electrical usage, chemical usage (polymer), and sludge disposal. Wastewater Flows and Loadings July I, 1999 Page 2 Please review the enclosed information. We can then discuss if an adjustment in compensation paid to EMC is appropriate. Please contact me with any questions or concerns. Sincerely, ENVIRONMENTAL MANAGEMENT CORPORATION &stf7 James E. Traylor, PE Facility Manager Enclosures cc: Anne Marie Galligan, City Attorney d:lotlicelstephanielloadltr. wpd IIIQ. 0 JEFFERSONVILLE, IN Examples of items not paid for by EMC, but are not limited to, the following: ~ Changes in scope of services ~ Capital expenditures as defined hereinafter ~ Any damages which result from an Act of God, the City, or any third party Wastewater Flows and Loadings. At the end of the first twelve months of the Agreement, EMC will submit the following data to the City for the purposes of establishing benchmark flows and loadings for the Facilities. Average Annual Daily Flow: Average Daily Influent BOD: Average Daily Influent TSS: 3.635 MGD 3649 lbs. 7753 lbs. Upon the City's approval of this data, the above blanks will be filled in with the appropriate figures and will servce as the benchmark data for this Agreement. If during any twelve month period the average flow and/or loadings increase or decrease by 10% or more, the compensation to EMC may be adjusted upward or downward to reflect the change. The parties will negotiate this adjustment to reflect actual cost data submitted by EMC, tothe extent that such data are available and can be traced to the flow and loadings changes. Compensation. During the first twelve months, the City shall pay EMC, as compensation for the services to be performed as described in this Agreement, the sum of $97,624.08 per month ($1,171,489.00 annually) with adjustments as specified herinafter. Monthly payments are due the 10th of each month for which services will be rendered, upon presentation of invoices by EMC. Late payments shall accrue interest at the then current prime rate plus one percent per annum on the unpaid balance. The amount of compensation due EMC as outlined above may be reduced by a maximum of 15% of the annual overhead and profit line item in the "cost analysis and proposal schedule" of the Cost Proposal submitted to the City by EMC based on unsatisfactory levels consistent with the "Quarterly Performance Scorecard" executed by the City and EMC, which is incorporated by reference herein. It is understood that each quarterly review would place at risk one-quarter of the maximum annual amount defined above. Of this annual compensation amount, $1,071, 489 shall be adjusted May 1,1995 and on every subsequent May 1 date of the contract term. The adjustment will be based upon the percentage change in the CPI-North Central Class D for the entire period preceding each adjustment date. Annual compensation adjustments will be cumulative. Not withstanding the actual percentage change in CPI, it is agreed that the minimum amount of the adjustment based on the CPI change shall be 3% annually and the maximum amount shall be 6%. (See the "Example" contained in "APPENDIX C" for future years of the contract) JEFFER=~ Page 7 of 12 r-"~ L"d f:"""""""\ 'i~.~.,,"--__j ~ r::'-::J '~""'-;l Jeffersonville Wastewater Treatment Facility May 1998 - April 1999 Loadings . MONTH FLOW (MGD) TSS BOD (LBS.) (LBS.) Per Day Per Day Per Day May 1998 5.57 8,640 10,917 June 5.83 10,016 10,794 July 4.90 8,418 6,661 August 5.04 8,112 7,356 September 4.03 8,302 8,100 October 3.62 7,216 6,612 November 4.01 7,525 7,659 December 4.67 10,399 8,919 January 1999 6.63 13,381 10,064 February 5.36 9,566 7,868 March 6.00 9,508 7,756 April 5.70 12,360 10,126 '" Dailv A veraae . 5.11 ..-.9,454 8,569 Operated and Maintained by Environmental Management Corporation E..._ ." ....::l.... ..=..-..:)..... .... ,~. - -- i~ _ _ __ ~~_ \.0..--.:-. F~ l!!J -'d n Jeffersonville Wastewater Treatment-Facility- Loadings Facility Design Limits Date Flow TSS CBOD MGD lbs.ldav lbs.ldav 1992 5.2 10,105 10,581 Facility Benchmarks. May 1994 . April 1995 Date Flow TSS CBOD MGD lbs.ldav lbs.ldav Mav 1994 - Aoril1995 3.635 7,753 3,649 Actual Loadings. May 1997 . April 1998 April 5.70 12,360 10,126 March 6.00 9,508 775 February 5.36 9,566 7,868 January 1999 6.63 13,381 10,064 December 1998 4.67 10,399 8,919 November 4.01 7,525 7,659 October 3.62 7,216 6,612 September 4.03 8,302 8,100 August 5.04 8,112 7,356 July 4.90 8,418 6,661 June 5.83 10,016 10,794 May 5.57 8,640 10,917 A\I~ClAr.~ !'; 11 9.454 7,988 I ~._..~-- I -,.. I. I l 1:::1 ::~:::J C'T.J Operated and Maintained by Environmental Management Corporatioll "".--;} G"::1 C:~j '~'J C~~I :~ C:J r~ Jeffersonville Wastewater Treatment Facility Loadings May 1994 - April 1999 Month Flow (MGD) Flow (MGD) Flow (MGD) Flow (MGD) Flow (MGD) TSS TSS TSS TSS TSS BOD BOD BOD BOD BOD 1998-99 1997-98 1996-97 1995-96 1994-95 1998-99 1997-98 1996-97 1995-96 1994-95 1998-99 1997.98 1996-97 1995-96 1994-95 May 5.57 6.27 8.17 3.46 4.5 8.640 18,145 14,513 3,593 6,042 10,917 9,726 10,902 1,622 3.490 June 5.83 7.05 5.74 2.79 3.84 10,016 13,347 12,447 4,824 8,038 10,794 8,937 10,149 2,683 3,843 July 4.90 4.32 4.36 2.31 3.68 8,418 13.979 11,672 4,244 8,311 6,661 12,862 9,345 1,809 3.913 Aug 5.04 4.43 3.83 3.22 3.55 8.112 11,925 11,148 6.338 7.668 7,356 11,817 10,312 3,491 3.819 Sept 4.03 3.84 4.96 2.33 3.81 8,302 9,166 12,865 5,962 8,726 8,100 10,160 9,928 3,022 4,798 Oct 3.62 3.60 4.25 2.87 3.71 7,216 12,550 11,059 6,235 8,493 6,612 10,448 8,471 3,124 4,356 Nav 4.01 3.81 4.8 2.64 4.09 7,525 8.516 13,771 7,449 9,483 7,659 10,359 11.689 2.519 4,025 Dee 4.67 4.23 5.77 3.22 4.19 10.399 9,208 14,725 9,211 10,434 8,919 8,290 11,020 3,620 3,886 Jan 6.63 4.71 5.59 4.29 3.81 13,381 10.920 19,581 8,229 9,231 10,064 8.838 16,597 7,084 3,864 Feb 5.36 5.31 5.84 3.28 2.92 9.566 8.636 22.892 8,480 6.393 7.868 7,661 15.732 6.620 2.710 March 6.00 4.77 10.62 5.45 2.87 9,508 11,656 22.586 11.091 5,572 7.756 9.309 13.197 9.045 2,480 April 5.70 5.62 5.63 5.85 2.63 12.360 9.187 17.584 12.148 4,211 10.126 8.812 10.330 9.075 2,178 Daily Average 5.11 4.83 5.80 3.48 3.63 9,454 11,436 15,404 7.317 7,717 8.569 9.768 11.473 4,476 3,614 Operated and Maintained by Environmental Management Corporation '~-' J ~-- Jeffersonville Wastewater TreatmentFacility Influent Flow Data May 1994 - April 1999 .Flow (MGD) 1998-99 . Flow (MGD) 1995-96 Flow (MGD) 1997-98 . Flow (MGD) 1994-95 . Flow (MGD) 1996-97 12 10 8 6! ~J o ~ ;$ .Q ;::l '":l 'oJJ ~ .... (.) o ~ '":l :a Jt 6 z (.) v CI ,D & ..c1 (.) I-. ro ::E .... 0.. v '" V) v ~ ::i ":l Operated and Maintained by Environmental Management Corporation c=~ 25,000 20,000 15,000 10,000 5,000 ~=:J Jeffersonville Wastewater Treatment-Facility Influent Pounds of TSS May 1994 . April 1999 .TSS 1998-99 .TSS 1995-96 TSS 1997-98 IITSS 1994-95 . TSS 1996-97 o ~ ;;E b ;::l >-:> '0/) ~ :> o Z ...c: ~ (1j ;;E 13 .< -+-' 0- <1) (/) u <1) o ::: (1j >-:> ,.0 <1) ~ -+-' U o <1) ::: ;::l >-:> Operated and Maintained by Environmental Management Corporation 18,000 16,000 14,000 12,000 10,000 8,000 6,000 4,000 2,000 H.~.-.] ....... c:::=:J ~ tt;;;;;J lie;;;;;] Lu J E . J ~:J cum I i==_:l Jeffersonville Wastewater Treatment Facility Influent Pounds of BOD May 1994 - April 1999 .BOD 1998-99 .BOD 1995-96 BOD 1997-98 .BOD 1994-95 .BOD 1996-97 o May June July Sept Oct Dee Jan Feb April March Nav Aug Operated and Maintained by Environmental Management Corporation ENVIRONMENTAL MANAGEMENT CORPORATION -<' - = ~'i :::::; =E 701 CHAMPION ROAD JEFFERSONVillE, INDIANA 47130 812-285-6451 FAX 812-285-6454 July 7, 1999 Board of Public Works & Safety CITY OF JEFFERSONVILLE City County Building Jeffersonville, IN 47130 RE: Annual Electricity Costs Please find enclosed a table that details electricity costs for the period of May 1, 1998 through April 30, 1999. These costs were incurred through the operation of the wastewater treatment plant and the lift stations. The total cost for this period was $216,967.22. Page 8 of the contract between EMC and the City of Jeffersonville (enclosed) specifies the amount of the cap in contract year 1994-1995. The revised cap for 1998-1999 was $191,027.40. The difference between the actual costs and the cap was $25,939.82. The contract requires EMC to reimburse the City the difference. The difference is mainly due to the growth of Jeffersonville. Please refer to the table below: Contract Year Contract Year Difference % Increase 1994-1995 1998-1999 Plant Electricity Usage 3,869,000 KWH 4,283,000 KWH 414,000 KWH 11 Plant Electricitv Cost $147,726.48 $155,411.88 $7,685.40 5 . Lift Station Electricity Usage 862,815 KWH 1,078,662 KWH 215,847 KWH 25 Lift Station Electricity Cost $44,869.85 $61,555.34 $16,685.49 37 Total Differential Cost $24,370.89 It can be seen that the greater increases were associated with the lift stations when compared to those of the plant. Additionally, as explained in the Flows and Loadings section of this report, the plant received significantly higher flows and greater strength CBODs and Suspended Solids in 1998-1999 than was received in 1994-1995. These increases cause the plant to work harder to process the wastewater which results in higher electricity usage. It is interesting to note that the total increased differential electricity cost of $24,370.89 for both the plant and the lift stations is very close to the amount that the electricity cap was exceeded ($25,932.82). Annual Electricity Costs July 6, 1999 Page 2 EMC appreciates the opportunity to serve the City of Jeffersonville. If you require additional information or would like to discuss this report or any other aspect of the operation, please contact me. Sincerely, ENVIRONMENTAL MANAGEMENT CORPORATION James E. Traylor, PE Facility Manager Enclosure cc: Anne Marie Galligan, City Attorney :_..\~ JEFFERSONVILLE, IN Retraining and Placement Component Compensation. During the first twelve months, the City shall pay EMC a maximum of $13,000 per month to cover the salary, benefits, training and outplacement of those individuals identified as excess work force. This component will be adjusted over the first twelve months, beginning with the third employee reduction, as follows: A 100% reduction amounting to the salary and benefits of each individual either leaving the employment of EMC in the first month of operation or at any time during the first twelve months if the person is awarded another job with the City of Jeffersonville. Said reduction will occur in the month succeeding said placement. A 65% reduction amounting to the remaining salary and benefits of each individual leaving the employment of EMC at any time during the twelve month period after the first month of the Agreement. fi] ~ !j In addition to the reductions stated above, EMC shall be responsible to pay any individual leaving the employment of EMC during the twelve month period after this Agreement begins a severance bonus in an amount equal to 10% of the remaining salary and benefits the individual could have earned during that time period. Electricity Cap. EMC will cap the City's annual electricity cost at $169,884.00. Any electricity costs above the cap will be reimbursed by EMC within 60 days of the end of the contract year. The electricity cap is based upon PSI Rate HLF at the Treatment Plant, and PSI Rate LLF at the lift stations. Electricity Adjustment. The annual electricity cap of $169,884.00 shall be adjusted annually, if necessary on January 1, 1995 and annually thereafter by the percentage change in electricity rates that may occur during the period preceding each adjustment date. Adjustment will be cumulative year to year and be retroactive to the date of the rate change. Staffing. EMC's compensation amount above includes assumption of the entire City staffs for wastewater administration, wastewater treatment plant, plant and sewer maintenance and Collection System in place at the commencement of this Agreement. Accordingly, under no circumstances, except for cause, will any employee employed on this date of this Agreement lose their job for a period of year. All employees will be provided with a pay rate and employment benefits package comparable to the level of pay and benefits provided by the City. Additionally, all employees will be protected from losing accrued leave benefits. EMC's plan for future pay increases is performance/responsibility based. In no event shall the number ofEMC employees assigned to this project fall below 18 without the prior consent of the City. Annual Maintenance and Repair Costs. EMC shall pay all individual repair parts, maintenance materials and maintenance services items under $1,000, excluding EMC labor, during the term of this Agreement. Any maintenance or repair item which has a reasonable cost in excess of $1,000 shall be approved in advance by the appropriate City representative and paid for by EMC and charged against the Repair and Replacement Budget. For the entire length of this contract, the annual Repair and Replacement Budget shall roo~~JI.~ JEFFERSONVILLE, IN ~'=:- '} b~~] G~ i~J r~:9 E~J Jeffersonville Wastewater Treatment Facility May 1998 - April 1999 Total Monthly Electricity Expenditures Annual Electricity Expenditures ELECTRICITY CAP = $191,027.40 Actual Budget Less Plant Electricity Metered Maximum Plant Month Budget 1998-1999 Actual Useage (KWH) Load (KW) Load Factor % May-98 $15,918.95 $16,818.91 $899.96 353,000 590.00 80.4% Jun-98 $15,918.95 $16,884.98 $966.03 339,000 564.00 83.5% Jul-98 $15,918.95 $17,641.00 $1,722.05 331,000 628.80 82.4% Aug-98 $15,918.95 $17,247.93 $1,328.98 345,000 534.00 84.1% Sep-98 $15,918.95 $15,141.81 $777.14 309,000 560.00 79.3% Oct-98 $15,918.95 $14,630.24 $1,288.71 314,000 544.00 82.9% Nov-98 $15,918.95 $24,988.62 $9,069.67 533,000 592.00 79.8% Dec-98 $15,918.95 $19,565.74 $3,646.79 375,000 662.00 76.1% Jan-99 $15,918.95 $19,080.00 $3,161.05 323,000 572.00 84.0% Feb-99 $15,918.95 $19,304.75 $3,385.80 361,000 586.00 82.8% Mar-99 $15,918.95 $18,890.99 $2,972.04 361,000 586.00 82.8% Apr-99 $15,918.95 $16,772.25 $853.30 339,000 554.00 82.2% I TOTALS I $191,027.40 l $216,967.22 I $25,939.82 I 356,917 I 581.07 I 81.7% I A verage A verage Average Over/Under Cap = I $25,939.82 I * Average monthly electricity cost for 1994/1995 = $16,049.70/mo. * Average monthly electricity cost for 1995/1996 = $15,542.74/mo. * Average monthly electricity cost for 1996/1997 = $17,345.70/mo. * Average monthly electricity cost for 1997/1998 = $17,576.50/mo. * Average monthly electricity cost for 1998/1999 = $18,080.60/mo. ** Projected 1999/2000 Electricity Cost = $218,000.00 ~" ~~" e::a~'~'~" ED' '," ;""~ '~~- -~7- ;;"::~--~~~'- !'"'~~~:c~.. ;/:,_:"",,;::.,. e.__..,;...""",,-+ .. ...._.~..___ .'_.~- .. $30,000 $25,000 $20,000 - $15,000 $10,000 $5,000 $0 [ en Ct.> ~ ~ en Ct.> C ~ -, t,::;;J E'~~l lEg Jeffersonville Wastewater TreatmentFacility Overall Electricity Expenditures May 1998 - April 1999 --+-1998-1999 ----.- Budget en Ct.> ...!.. ~ -, en Ct.> I OJ ~ <( en Ct.> I Cl.. Q) (f) en q> tl o en Ct.> I > o Z en Ct.> I t) Q) o lVote: Cinergy changed its billing cycle in November-December 1998. This resulted in a November bill for 47 days (November 5 - December 22) Ct.> Ct.> I C co -, Ct.> Ct.> i:J Q) LL ;~:] C:,~I Ct.> Ct.> I "- co ~ Ct.> Ct.> ~ Cl.. <(