HomeMy WebLinkAbout1995-1996
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1995-96 Annual Report
Jeffersonville Wastewater Treatment Facility
June 18, 1996
THE CITY OF JEFFERSONVILLE
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ENVIRONMENTAL
MANAGEMENT
CORPORATION
June 12. 1996
701 CHAMPION ROAD
JEFFERSONVILLE. INDIANA 47130
812-285-6451
FAX 812-285-6454
Bob Goldman. Billing Office Manager
City of Jeffersonville
City County Building
Jeffersonville, IN 47130
Re: Repair & Replacement Reimbursement
Dear Bob:
Please find enclosed a table that details the.Repair and Replacement (R&R) expenditures for the
period of May 1. 1995 through April 30. 1996. As stated in the Contract Agreement between
-EMC and the City. the annual R&R budget is $100.000. EMC is reimbursing the City
$27.331.14. which is the difference between the actual expenditure and budget. The actual
expenditure for this period was $72,668.86.
As always, EMC appreciates the opportunity to serve the City of Jeffersonville. If you may need
any additional information or would like to discuss this report or any other aspect of our
operation. do not hesitate to contact me.
Sincerely,
ENVIRONMENTAL MANAGEMENT CORPORATION
4:~1~
Kendall S. Coleman
Facilities Manager
enclosure
cc: Greg Coboum
Craig MundIe
Lisa Chapman
Tuesday, June 11, 1996
REPAIR AND REPLACEMENT EXPENSES
Jeffersonville, Indiana
Page 1
P.O. Date Description I Amount I
5/30/95 Il\lrl I UH FOR LAB $2,781.72
6/29/95 NEW JET TRUCK HOSE $1,623.09
7/19/95 MILL CREEK L.S. - CLEANED & BAKED MOTOR ~)637.14
8/11/95 INSTALLATION OF TEMP. BYPASS AROUND SENSING DEVICES AT ~)592.53
MILL CREEK
8/21/95 SUMP PUMP CEDARVIEW DR. L.S. $7.45
8/21/95 TEMPORARY HOOKUP AT TENTH STREET FOR EMERGENCY $1,314.21
OPERATION
9/1/95 PUMP REBUILD KIT FOR CEDARVIEW $125.78
9/1/95 SOLENOID FOR CEDARVIEW $158.00
9/1/95 BLOWER FOR CEDARVIEW $60.58
9/1/95 SUMP PUMP FOR CEDARVIEW ~~209.35
9/1/95 PIPE COUPLING FOR CEDARVIEW $7.45
9/1/95 SUB PUMP FOR CEDARVIEW ~~103.63
~/1/95 REPAIR BLOWER FOR CEDARVIEW ~~327.89
9/1/95 PVC FOR CEDARVIEW $13.92
9/20/95 MILL CREEK - ALL THREAD 3/4" $5.72
9/22/95 MILL CREEK SEAL LINE $13.70
9/25/95 MILL CREEK COUPLING HUBS $37.00
9/25/95 PLANT GENERATOR REPAIR $1,597.12
10/9/95 SCREWS & BOLTS FOR MILL CREEK LIFT STATION :~115.52
1 0/9/95 PUMP PARTS FOR CAMP POWERS MOTOR $349.56
1 0/9/95 CHECK VALVE FOR CAMP POWERS FOR L.S. $546.99
1 0/9/95 GATE VALVE FOR CAMP POWERS LIFT STATION $278.99
1 0/9/95 FLANGE & GASKET FOR MILL CREEK L.S. $55.56
1 0/9/95 PIPE FOR MILL CREEK REHAB. :$239.90
1 0/9/95 PUMP RENTAL FOR CAMP POWERS $191.60
1 0/9/95 CAMP POWERS PUMP REHAB $~!,500.00
10/18/95 CAMP POWERS LIFT STATION GATE VALVE $314.21
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Tuesday, June 11, 1996
REPAIR AND REPLACEMENT EXPENSES
Jeffersonville, Indiana
Page 2
P.O. Date Description I Amount
10/25/95 BOLTs ....UH '-1,-....... POWERS $95.16
10/25/95 MILL CREEK PUMP DISCHARGE SPOOL PIECE $600.00
10/25/95 CONNECTORS FOR CAMP POWERS $25.05
10/25/95 ELECTRICAL WIRES FOR MILL CREEK $9.74
11/14/95 LANDSCAPING $89.25
11/14/95 LANDSCAPING $577.50
11/14/95 LANDSCAPING $808.49
11/14/95 LANDSCAPING ~)808.51
11/14/95 LANSCAPING $3,937.50
11/14/95 MANHOLE RISERS $3,722.28
12/28/95 MANHOLE AND VALVE LOCATOR $923.90
12/31/95 RECONDITIONED MOTOR AT RIVERPORT II L.S. $1,081.22
1/26/96 REPLACE ELEC. TRANSFER SWITCH -SPRING ST L.S. $3,727.36
2/1/96 COMPUTER HARD DRIVE FOR PLANT COMPUTER $1,500.00
2/1/96 REPLACE SHAFT & REBUILD #1 PUMP @ SPRING ST. L.S. $2,500.00
2/25/96 EWING LANE L.S..REPLACEMENT MOTOR #1 :~883.88
2/28/96 REPLACEMENT/UPGRADE OF PLANT PROCESS COMPUTER $2,740.00
3/4/96 SOFTWARE INSTALLATION FOR PLANT REPLACEMENT COMPUTER :~350.00
3/6/96 EWING LN. L.S. ELECTRIC CONNECTIONS FOR #1 MOTOR $49.73
3/6/96 EWING LN. L.S. REPLACEMENT MOTOR FOR #2 MOTOR $914.92
3/6/96 REPLACE PORTABLE RADIO - COLLECTIONS $787.50
3/19/96 TIRES FOR SEMI & JET VEHICLES $2,846.80
3/19/96 CAMP POWERS L.S. CONT. PANEL, L1GHTS&PWR. MONITOR $2,035.00
,
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3/19/96 REPLACEMENT BELTS FOR FILTER PRESS-SHIPPING CHGS. $41.26
3/22/96 BRUSH'S FOR BARSCREEN NO.1 AT PLANT $1,072.00
3/26/96 UPGRADE OF WONDERWARE $900.00
3/27/96 BATTERY ANALYZER & ADAPTERS FOR PORT ABLE RADIOS $836.43
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Tuesday, June 11,1996 REPAIR AND REPLACEMENT EXPENSES Page 3
Jeffersonville, Indiana
P.O. Date Description
4/8/96 REPLACEMENT BELTS FOR FILTER PRESS #1
4/12/96 INSTALL REPAIRED CIRCUITBOARD IN VFD SPRING ST. L.S. $133.00
4/12/96 REPAIR CIRCUITBOARDS VFD SPRING STREET L.S. ~~615.00
PLANT & 3 MAIN LIFT STATION ALARM ~PGRADE PHASE I
4/19/96 $20,000.00
4/19/96 ELECTRIC PANEL ENCLOSURE FOR CAMP POWERS L.S. 1~178.80
4/25/96 MOUSE ADAPTOR (PERS. REIMB) $7.99
4/25/96 PC ANYWHERE SOFTWARE (PERS. REIMB) :~124.99
4/25/96 VOICE/DATA PORT (PERS. REIMB) $73.99
4/29/96 INSTALLATION OF ADDITIONAL LIGHTING AT POWERHOUSE L.S. $470.00
4/29/96 POWER MONITOR FOR POWERHOUSE L.S. $325.00
Total: $72,668.86
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rOLE OF CONTENTS
.',. . ElI/lAffIU/ill Ri}'ilrf
Letter From the Facility Manager. . .
. .1
Organization, '
.2
Wastewater Treatment & Collection '
4
Facility Safety & Training ,
.10
Industrial Pretrea.tment & Laboratory .
. 11
Community Involvement.
. .12
Goals & Objectives. .
13
EMC
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EMC AIIIIIIIlI R'!f!tJr! 1
L etter From the Facility Manager
EMC Allllfllll R'J!tJr!
On behalf of the entire Jeffersonville-EMC Team, I would like to present
our May 1995 - April 1996 Annual Report of the Jeffersonville Wastewa-
ter Treatment Facilities.
In the past year, our employees have enjoyed a high level of success and
personal development. Improving the knowledge base of our workforce is
critical to EMC's ability to stay abreast of the ever changing water quality
criteria. This ongoing improvement in our staff is also essential to meet-
ing our demand of outstanding customer service. The wastewater utility
will be continuously challenged to find new and better ways to improve
the efficiency and effectiveness of the wastewater collection system and
treatment facility.
Let me assure you that the staff is dedicated and determined to put forth
the effort needed to improve the facilities operation in the next year and
in the years to come. EMC's focus will be to continue to expand and
deliver a higher level of customer service and to challenge one another to
add value for the City of Jeffersonville at every opportunity.
This Annual Report illustrates the progress we have made in expanding
and improving our system, our facilities, and our service to the citizens of
Jeffersonville. EMC appreciates the loyalty and support shown by the
City. In return, we are totally committed to:
THE EMC PLEDGE
and }Our Guarantee of
v
PERFORMANCE
QUALITY & COST
Sincerely,
ENVIRONMENTAL MANAGEMENT CORPORATION
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Kendall S. Coleman
Facility Manager
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EMC Aftllllll! RtJ1{1tf 2
ORGANIZA TlON
EMC Allftllil! RtJ1t1rt
The Facility Manager is responsible for the day-to-day
operation of the wastewater treatment facility and collec-
tion system, the enforcement of the industrial pretreatment
program, the capital improvement program, cost control,
and client service. The facility manager reports directly to
Mayor Galligan and the Board of Public Works & Safety.
The Assistant Facility Manager's responsibilities include the
supervision of the six collection system maintenance per-
sonnel, five plant operators, laboratory and process control
procedures, projects management, safety program and
biosolids handling and disposal. He supports the Facility
Manager in client service, cost control, and administrative
responsibilities.
The LaboratorylPretreatment Supervisor is responsible for
the day-to-day operation of the lab, monitoring and making
necessary adjustments to the treatment processes, and the
monitoring and enforcement of the industrial pretreatment
program. She insure's all federal and state reporting re-
quirements are meet (DMR's MRO's etc.).
The Administrative Assistant's duties include payroll,
accounts payable, personnel records, insurance and person-
nel benefits. She provides administrative support to Man-
agement and staff.
The Five plant operators are responsible for making deci-
sions in process control, making necessary adjustments,
completing preventive and corrective work assignments,
and responding to potential problems originating from the
treatment processes. The operators assist in the lab, collec-
tion system and pretreatment program on an as needed
basis.
The six collection system maintenance personnel are re-
sponsible for sewer line locates, sewer televising, sewer
cleaning, removing blockages, system map updating, pre-
ventive maintenance to line, manholes, combined sewer
overflow, preventive and corrective maintenance to the lift
stations, response to emergency calls and complaints, in-
spection of new construction, and line installation.
The EMC/Jeffersonville Wastewater Treatment Facilities
Organization Chart can be found on the following page.
=':EUC;;ii
EMC AII1/lfIll R'7{ITf 3
O'ganization
Kendall Coleman
Facility Manager
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Joe Goergen \ ,';'i}1
Asst. Facility Manager
Michele Coyle
Lab/Pretreatment Supt.
Operators
Becca Abrams
Sonny Branham
Mike Arms
Danny Miles
Roger Bolton
Waymon Payne
EMC AI/I///1l1 R'7(Jr!
Stephanie Bower II
Administrative Assistant
Maintenance
Donnie Griffin
Steve James
Hershel Hamby
Position Open
Position Open
WSTEWATER TREATMENT & COLLECTION
EMC Al/l/flll! RtJf(!tf
Operations
The Jeffersonville Wastewater Treatment Facility is a two-cell oxidation
ditch extended aeration activated sludge plant, consisting of the following
treatment process units:
· Preliminary Treatment
· Secondary Treatment
· Final Clarification
· Disinfection
· Final Effluent Disposal
· Solids Thickening
· Solids Processing
The facility treated approximately 1.273 billion gallons from May; 1995
through April, 1996, for an average flow of 3.49 million
gallon per day (MGD). The average daily carbonaceous
biochemical oxygen demand (CBOD) concentration aver-
aged 2.3mg/L per day. The effluent total suspended solids
(TSS) concentration averaged 8.5 mg/L per day. The an-
nual average removal efficiency was 98% for CBOD and
97% for TSS. The following table represents a comparison
between May, 1994 through April, 1995 to May, 1995
through April, 1996 as compared to plant design flow.
Facility Flow
5
_1994-95
_1995-96
-Design Flow
6
4
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- ~ ~ ~ - ~ ~ ~ ~ ~ ~ ~
Month
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EMC AIII/IIII! RtJf(!TI 4
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EMC AI/111M! RtffliTrI 5
WSTEWATER TREATMENT & COLLECTION
EMC A1/11II4! R'Jf(JrI
The following chart depicts the carbonaceous biochemical oxygen demand
and the total suspended solids since EMC began its contract with the City.
IENlC=~~
EMC AII//III1/ R~{1rf 6
WSTEWATER TREATMENT & COLLECTION
EMC A/I/I/IIl/ R~{1rf
Collection System
The Jeffersonville collection system consists of approximately 100 miles of
sanitary sewer line, 24 miles of combined sewer line, 30 lift stations, and
17 combined sewer overflows (CSO's). The collection system is a vital part
of the City's infrastructure for providing safe and efficient transportation of
wastewater to the treatment facility. The collection system personnel are
dedicated and work very hard at providing quality service to the residents
of Jeffersonville. Some of the major accomplishments this past year in-
clude:
.
The City purchased a Vac!Jet truck for cleaning the City's sewer
lines, manholes, catch basins and lift station wetwells. EMC
implemented a preventive maintenance program to clean all of
the City's sewer lines within five years. Our goal is to average
15,000 linear feet I~~.- -------
per month. This SanRarySewerFeelCleaned
45.000 ,', ~,,"__.,..,,,,,...~-,:,,,,,,__
past year we aver- "'.000
aged 15,300 linear 35.000
feet per month or 30.000
! 25.000
184,710 linear feet ~ 20.000
~
per year (35 miles) 15.000
as compared to
9,890 linear feet
h - ~ ~ ~ - ~ ~ ~ - ~ ~ ·
per mont or M'n~
118,717 linear feet --
per year cleaned in 1994-1995. The chart on the right shows
linear feet cleaned per month from May, 1995 through April,
1996 as compared to May, 1994 through April, 1995 . With the
purchase of the Vadjet truck we expect this monthly average to
improve.
10,000
5.000
.
The 30 lift station wetwells have been cleaned this past year.
The wetwells are on a two year preventive maintenance cleaning
program. By cleaning the wetwells on a routine basis, we are able
to reduce odors and wear on equipment and increase capacity
within the system. We have increased the number of catch
basins cleaned as well. From May, 1995 through April, 1996 the
operators cleaned approximately 160 basins as compared to only
42 basins cleaned the same period of time the previous year.
This has made a dramatic improvement in the older section of
the City by improving drainage, appearance along the streets
and reduction of odors.
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ENC Alfl/lltll R'!fJtIT! 7
WSTEWATER TREATMENT & COLLECTION
EMC Alfl/lltll R'!fJi1rf
Residuals Management
The United States Environmental Protection Agency enacted regulations in
February, 1993 that affect the way biosolids can be disposed. The
Jeffersonville facility generated, and disposed of
1190 metric tons of biosolids from May, 1995
through April, 1996. The biosolids were dis-
posed of at the Outer Loop Recycling & Dis-
posal Facility located in Louisville KY
EMC continues to look at alternative disposal
methods, that may be more cost effective and
beneficial to the community than the method currently in place. Some of
these methods are land application, composting and or pasteurization to
create a Class A product that could be used in applications.
Biosloids ReJTX)yed in 1995-96 Yo 1994-95
200
180
160
~ 140
c
~ 120
<>
oJ; 100
~ 80
>.
Ci 60
40
20
o
.1994-95 Bioso1ids
.1995-% Biosolids
May Jun Ju1 Aug Sep Oct Noy Dee Jan Feb Mar Apr
Month
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WSTEWATER TREATMENT & COLLECTION
EMC AI/I1/IIl! RtJlPrf 8
EMC AI/I1I/Il! RtJltlr/
Maintenance
EMC's preventive maintenance program is in place and all the operators
have done a great job to ensure all work orders are completed in a timely
manner. By the use of our computerized MP2 and MOMS programs, we
are able to prioritize work task and track the work to final completion
more efficiently. Preventive maintenance work orders are printed out daily,
weekly, monthly quarterly, etc. and designated to the appropriate person-
nel. Corrective work orders are hand written when a problem is detected
by the operators. The work order is turned over to the assistant manager
for logging into the computer program and assigning to the appropriate
work group. There were 226 unscheduled work orders completed this past
year. Some of the more significant work orders are presented below:
· Replacement of the BOD incub-
ator in the lab.
· Replacement of No.2 pump at
Ewing Lane lift station.
· Repair of pumps No.1 & No.2
at Crums Lane III lift station.
· Repair of the Belt Filter Press
No. 1 feed pump.
· Installation of a water pump to
the emergency power generator
at the facility.
· Replacement of the rear end to
the Ford F-150 pickup.
· Replacement of the No.2 pump
and valve at Camp Powers lift
station.
· Replacement of electronic level
sensor at Tenth Street lift
station.
· Replace No.2 pump and rehab
No.2 motor at Mill Creek lift
station.
· Replacement of the electrical
transfer switch at Spring Street
lift station.
· Replacement of belts to the No.1
sludge press at the facility.
· Repair shaft to the No.1 pump at
Spring Street lift station.
· Replace cone to No.1 grit separa-
tor at the facility grit removal
system.
· Installation of a dump pad for the
VadJ et truck for disposal of de-
bris.
· Replace the No.2 pump motor at
Ewing Lane lift station.
· Repair of the sump pump and
controls at Ewing Lane lift sta-
tion.
· Rebuild No.2 pump a Riverport II
lift station.
· Rebuild No.2 pump at Power-
house lift station.
· Repair and or replacement of
pumps and motors at Sunset
Mobile home lift station.
· Upgrade of alarm monitoring and
emergency call out system for the
treatment facility, Tenth Street,
Spring Street and Mill Creek lift
stations.
IEMC:-~
EMC AIIIIIIII! R'J'Prt 9
WSTEWATER TREATMENT & COLLECTION
EMC AIIIIIIII! R'J't1tf
Capita/Improvement Expenditures
The Capital Improvement Program is necessary to ensure safe worldng
conditions for all employees, proper operation of the collection system and
treatment facility, to maximize effluent quality, to protect the City's assets,
and continue to enhance and improve equipment efficiency. The following
is a list of projects completed this past year:
. Installation of Equipment Storage Building
. Seal Drive & Parking Area
. Purchase 72" Finishing Mower
. Purchase of VadJ et truck
. Convert 1990 Dodge D50 to a Utility Truck
. Replace 1987 Ram with a Half Ton Pickup
. Repair No.3 Clarifier Drain Valve
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PCILITY SAFETY & TRAINING
EMC AII/IIIIl! RiJft1rf
The safety of our employees is EMC's number one prior-
ity. In 1995-96 there were three reported injuries, and
none of the accidents resulted in lost time.
Each November EMC sets up the safety training schedule
for the following year and sends to IDEM for approval for
continuing education credits (CEU). We
are proud that our facility offers our
employees the chance to receive 30
CEUs each year. During 1995-96, EMC
operators received training in several
safety areas, including confined space
entry, bloodborne pathogens, first aid/
CPR, lock-out/tag-out procedures, proper
lifting techniques, electrical hand tool
safety, and chemical handling.
The operators also received specific training in lab safety
procedures, computers, process control and process opera-
tional theory.
EMC A/I///ill! RiJft11t 10
All of these training sessions were con-
ducted on-site, and by in-house staff with
the exception of First Aid/CPR. The
First Aid/CPR course was held at the
Parks Department by the American Red
Cross. Several members of the staff
received additional training through off-
site seminars, workshops, and short
courses.
11 EMC~~
EMC AIIII/IIl! RiJltJrt J J
fDUSTRIAL PRETREA TMENT & LA BORA TORY
EMC AI/IIHIl! RiJI{lr!
Laboratory
The laboratory has been designed to perform the analysis needed to sup-
port daily process control decisions and to ensure
effluent quality. Day-to-day operations in the labora-
tory include: biochemical oxygen demand, pH, total
suspended solids, chlorine residual, ammonia nitro-
gen, and percent total solids testing. Weekly testing
as required in our permit include: copper, chromium,
and zinc.
EMC has provided training to prepare other operators
to perform laboratory procedures, and we now have
four employees trained in providing laboratory analy-
ses.
Industrial Pretreatment
EMC monitors nine industries in the industrial pretreatment program. The
monitoring of the significant industrial users is necessary to ensure that
federal discharge limits such as heavy metals ( copper, lead, nickel, zinc,
chromium etc.) are not passed through to the treatment facility and hazard-
ous or toxic chemicals are not discharged to the treatment system.
Enforcement actions increased this past year to achieve compliance with the
federal and state pretreatment regulations. There were ten Notice of viola-
tions (NOV's) issued this past year. There were three Administrative Com-
pliance Orders issued during the same period. All three were issued against
IWR for improper operation of their treatment facility. Currently, IWR is
operating from a temporary Cease & Desist order, issued last January.
We continue to work
with all the indus-
tries to insure com-
pliance with the
industrial pretreat-
ment program and
assist with their
committment to-
wards their own
pollution prevention
programs.
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EMC AI/I//IIl! RiJltJr! 12
CmmunitY Involvement
EMC AIIII/IIl! R9pr/
EMC is always striving to be a good corporate citizen. We are committed
to present the wastewater facility as a positive asset for the City. During
the past year EMC has made donations to several causes, including Clark
County FOp, Toys for Tots, American Heart Association, and the Lukemia
Society to name a few. EMC is also a member of the Southern Indiana
Chamber of Commerce, as well as the Indiana Chamber of Commerce.
We are proud to have two members residing on the Chamber's Environ-
mental Compliance Council.
During the past year a variety of groups
have toured the facility. An Indiana
University Southeast Biology class, Sa-
cred Heart's second and third graders,
and the Southern Indiana Chamber of
Commerce, to name a few. We welcome
the opportunity to educate the public in
the importance of wastewater treatment
and its vital role it plays in the commu-
nity.
In the upcoming year, we plan to continue our commitment to the City.
This year we are plan to expand our participation in the community to
include the beautification project and the Steamboat Days Parade.
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EMC AI/If/Ill! R'7(!rf 13
GOALS & OBJECTIVES
EMC AIf!fllll! R'7(!rf
1996-97 Goals/Objectives
EMC held their 1996 business planning session last November. The plan-
ning session allows us to set our team and personnel goals for the upcoming
year. EMC feels that it is important that the staff have obtainable goals
and objectives to work towards. By setting these goals and giving the staff
the tools needed to accomplish them, we feel that productivity increases,
employees show pride in their work, and a more efficient and professional
operation is provided to the residents of Jeffersonville. The following is a
brief summary of these goals and objectives:
· No accidents or injury's, especially lost time accidents.
· Average at least 98% for year on monthly safety inspections.
· All employees attend at least ten training sessions in 1996.
· No permit violations.
. Revise all standard operating guidelines by August 1, 1996.
. Improve communications among work groups and other
City departments.
. Provide excellent customer service. Respond to complaints
in a timely manner and always follow-up with the individual
reporting the complaint.
· Hold weeldy department meetings and monthly staff meet-
ings to discuss and resolve issues, concerns or complaints.
. Improve alarm monitoring system so to improve employee
response time during emergency situations.
· Continue to obtain the best products at the lowest price.
. All scheduled work orders to be completed within 30 days of
issuing.
. Educate key personnel in understanding the budget process
and cost control.
. EMC to become more recognizable in the community. Par-
ticipate in a community service project and charities.
· Employees work towards obtaining or upgrading state certi-
fication.
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